Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.The Africa Regional Office located in Kampala, Uganda, supports 8 country offices including; Burundi, Ethiopia, Ghana, Mali, Mozambique, Rwanda, Uganda and Tanzania.

Job Posting – Administration Assistants (2 Positions)
Organization: Right To Play International
Department/Division: Finance and Administration
Work location: Accra and Tamale (applicants are to indicate their preferred location)

The Ghana Country Office is currently seaching for a qualified and self-driven candidate to join a team of professionals in Ghana as Administration Assistants.

JOB SUMMARY

The Administration Assistant reports directly to the Finance and Administration Officer or the Project Officer, where applicable. The incumbent is primarily responsible for providing efficient and effective support in the administration of office and project activities.

PRIMARY RESPONSIBILITIES

Job Responsibility #1: Administrative support (50% of Time):

• Assists project team in preparing and maintaining project related documentation, where applicable.
• Sets up and coordinates meetings and workshops as required.
• Maintains vacation and sick time records of staff and communicates it to the HR Officer or HR Focal Person, where applicable. Maintains an electronic and hard copy filing system.
• Responds to employees’ inquiries.
• Maintains a contact list of government emergency numbers and important persons in the organization to be contacted in case of emergency.
• Ensures regular submission of procurement activity reports and logistics and asset reports to management.
• Compiles financial reports and assists the Project Officer in preparing the Daily Expense Log (DEL), where applicable.
• Ensures that entries are up to date in logbook of vehicles, and that all drivers keep vehicle documentation in their assigned vehicle.
• Ensures that office services are managed in a cost efficient way.
• Manages office petty cash and prepares small cash payments.
• Delivers and collects banking correspondence, where applicable.
• Manages office petty cash and prepares small cash payments.
• Delivers and collects banking correspondence, where applicable.

Job Responsibility #2: Asset management (45% of Time):

• Manages and maintains the field office’s assets, as well as all expendable and non-expendable items, and maintains an updated record of all inventories and official documents including office lease agreements and vehicle rental agreements.
• Ensures that inventory numbers is placed on every non expendable item.
• Stores and keeps track of IT equipment.
• Ensures equipment is stored safely and securely according to item classifications.
• Keeps track of purchase orders, bills, goods received notes, invoices, memos, and vehicle log books.
• Arranges for maintenance, repair or disposal.

Job Responsibility #3: Performs Other Duties (5% of Time):

• Performs other duties as assigned.

Compensation: We offer a competitive salary and benefits package

Employment Start Date: Immediately

Contract Duration: Long term engagement based on performance and availability of funds

Qualification Required & Experience

• Diploma in business management, office management or related discipline.
• 2 years’ experience in office administration with I/NGO.
• Computer literacy in Word, Excel and PowerPoint and the ability to browse the internet.

DESIRED QUALIFICATIONS (Asset to have):

• Fluency in English language
• Writes clearly
• Fluency in local languages.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to plan and organize tasks and priorities.
• Ability to work effectively under pressure.
• Ability to multitask.
• Communication skills

Location: Accra

How To Apply For The Job

If you are interested in applying for this position, please send your resume and cover letter to:

GhanaHR@righttoplay.com and kindly include “Administration Assistant” and your name in the subject line. While we thank all applicants for their interest, only those selected for interviews will be contacted.

Closing Date: 09 March, 2018

Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.