Job Vacancy For Senior Procurement Assistant At UN World Food Programme

The office of the UN World Food Programme, Accra invites applications from suitable candidate to fill the vacancy above.

Vacancy Announcement: No. WFP/GHA/HR/SPA/10/2012
Duration: 1 year fixed Term (renewable)
Post Grade: GS-6 (P4P)

Major Duties and Responsibilities:

•  Assist the Procurement Officer in supplier pre-qualification and registration process, including market research & visits to suppliers and evaluation of performance of suppliers
•  Solicit and analyze/evaluate quotations; recommend award of contracts; ensure that contracts are prepared and issues on time under the guidance of the Procurement Officer; prepare purchase orders;
•  Review purchase requisitions for compliance with procedures and specifications; manage contract/purchase order files & ensure that all documents relevant to the procurement process are filed accordingly;
•  Create, update and maintain a database of all purchases done by the Procurement Unit and prepare reports when necessary; prepare a price database for items regularly purchased by the procurement unit;
•  Cross check proof of delivery documents against orders and ensure that the vendors' invoices are submitted to the Finance Unit promptly for payment;
•  Manage a database of prevailing food prices (local and international) and monitor price changes with small farmer organizations targeted for P4P in comparison to import parity; share the info with P4P Coordinator and prepare relevant reports;
•  Follow-up the food purchases made from smallholder farmers and payments to farmers are made on tome
•  Ensure that goods received are of the required quality and specification; arrange for superintendent to inspect food and the milling of paddy rice,
•  Assist the Procurement Officer in the preparation of procurement recommendations for purchase committees;
•  Draft or prepare correspondence to respond to enquiries in respect to relevant procurement matters;
•  Perform other related duties as required

Qualification Required & Experience

•  Minimum of Secondary School Education but preferably University Degree/Higher National Diploma in agricultural economics, commerce, business administration, procurement, accounting or related field
•  At least three (3) years of progressively responsible support experience in the field of procurement coupled with knowledge in field experience of agricultural economics, marketing, food procurement, food and non-food aid interventions
•  Excellent knowledge of computer software

Language: Fluency in both written and oral English

How To Apply For The Job

Applicants should submit their application with 3 references including Curriculum Vitae in sealed envelopes marked "Senior Procurement Assistant (P4P) Accra and sent to the address below or hand-delivered to WFP office, located after the Fire Service traffic light towards Flair Catering or Kumodzi Hospital:

The Human Resource Unit
UN World Food Programme
No. 7, 7th Rangoon Close, Cantonments
P. O. Box 1423
Accra, Ghana

Closing Date: 24 September, 2012

Only short-listed candidates meeting the criteria will be contacted
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