The office of the UN World Food Programme, Accra invites applications from suitable candidate to fill the vacancy above.

Vacancy Announcement: No. WFP/GHA/HR/SPA/10/2012
Duration: 1 year fixed Term (renewable)
Post Grade: GS-6 (P4P)

Major Duties and Responsibilities:

•  Assist the Procurement Officer in supplier pre-qualification and registration process, including market research & visits to suppliers and evaluation of performance of suppliers
•  Solicit and analyze/evaluate quotations; recommend award of contracts; ensure that contracts are prepared and issues on time under the guidance of the Procurement Officer; prepare purchase orders;
•  Review purchase requisitions for compliance with procedures and specifications; manage contract/purchase order files & ensure that all documents relevant to the procurement process are filed accordingly;
•  Create, update and maintain a database of all purchases done by the Procurement Unit and prepare reports when necessary; prepare a price database for items regularly purchased by the procurement unit;
•  Cross check proof of delivery documents against orders and ensure that the vendors’ invoices are submitted to the Finance Unit promptly for payment;
•  Manage a database of prevailing food prices (local and international) and monitor price changes with small farmer organizations targeted for P4P in comparison to import parity; share the info with P4P Coordinator and prepare relevant reports;
•  Follow-up the food purchases made from smallholder farmers and payments to farmers are made on tome
•  Ensure that goods received are of the required quality and specification; arrange for superintendent to inspect food and the milling of paddy rice,
•  Assist the Procurement Officer in the preparation of procurement recommendations for purchase committees;
•  Draft or prepare correspondence to respond to enquiries in respect to relevant procurement matters;
•  Perform other related duties as required

Qualification Required & Experience

•  Minimum of Secondary School Education but preferably University Degree/Higher National Diploma in agricultural economics, commerce, business administration, procurement, accounting or related field
•  At least three (3) years of progressively responsible support experience in the field of procurement coupled with knowledge in field experience of agricultural economics, marketing, food procurement, food and non-food aid interventions
•  Excellent knowledge of computer software

Language: Fluency in both written and oral English

How To Apply For The Job

Applicants should submit their application with 3 references including Curriculum Vitae in sealed envelopes marked “Senior Procurement Assistant (P4P) Accra and sent to the address below or hand-delivered to WFP office, located after the Fire Service traffic light towards Flair Catering or Kumodzi Hospital:

The Human Resource Unit
UN World Food Programme
No. 7, 7th Rangoon Close, Cantonments
P. O. Box 1423
Accra, Ghana

Closing Date: 24 September, 2012

Only short-listed candidates meeting the criteria will be contacted