The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) seeks the services of an Office Manager

Job Description

•   Providing of administrative support to the program
•   Meeting the administrative requirements of the project office independently with minimum input and supervision based on GIZ rules and regulation and specific requirements from co-funding agencies
•   Supervision of the auxiliary staff in the project office
•   Making sure that financial and administrative requirements are met

Within this context,s/he fulfills the following tasks:

1) Coordination

•   Manage daily office operations
•   Organises and coordinates work mechanisms and the work of supporting staff
•   Facilitates information exchange between the project/program members, project partners in the Ghana and the sub region and other institutions
•   Accompanies the team leader and/or other project members to meetings and/or field mission, eventually abroad , whenever necessary

2) Administration

•   Responsible for all administrative and logistic arrangements of project activities (meetings, workshops etc)
•   Co-ordinate with GIZ-Country Officer for general administrative support (eg. processes requests and inquiries for general services)
•   Ensures the working of program computer software and hardware in liaison with IT experts form GIZ
•   Monitors availability of supplies / inventory and performs procurement-related activities up to the specified guideline amount
•   Is responsible for the filing system management as per GIZ standard

3) Finances and Accounting

•   Assists in the preparation ot the project budget
•   Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category)
•   Controls and supervise monthly accounting and financial planning
•   Is responsible for the management of financial administration, such as money withdrawal, recording of cash book, bank book, receipts preparation and regis¬tration
•   Reviews travel claims submitted by staff tor final approval
•   Signs money withdrawal forms lor several protects
•   Checks unplanned Cash Book and Bank Book

4) Other duties/additional tasks

•   Undertakes further job training related to his/her position and duties, if required
•   Special training programs shall be identified and selected Jointly with the GIZ Team Leader
•   Assists in and/or carry out other project related activities and other tasks as assigned

Qualification Required & Experience

•   Degree in Business Administration (at least BA or similar)

Professional Experience

•   At least 3 years of professional working experience in a simitar position
•   Broad management and administrative experience Previous GIZ experience is essential
•   In depth understanding of financial planning and accounting
•   Proficient with Office Software (Word. Excel. PowerPoint)
•   Good working knowledge of modem telecommunication systems (telephone, fax, e-mail, internet)
•   Fully conversant in English; Good command of French language is required to be able to communicate with project partners from the sub region; basic German is an asset

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant’s motivation by email to:

hr-ghana@giz.de

Closing Date: 10 December, 2012