Established in 2002, the International Cocoa Initiative (ICI) is the leading organisation promoting child protection in cocoa-growing communities. ICI works with the cocoa industry, civil society and national governments in cocoa-producing countries to ensure a better future for children and contribute to the elimination of child labour.

Job Description

The International Cocoa Initiative Supply Chain Project Manager supports the Program Coordinator in the ICI Deputy National Coordinator/Program Coordinator in the development and implementation of the ICI child labour monitoring and remediation system in pursuit of the ICI objectives for the National Coordination Office in Ghana.

Under the supervision of the ICI Deputy National Coordinator/Program Coordinator and technically reporting to the Program Manager – Responsible for Supply Chain Management in ICI Geneva, the Supply Chain Project Manager will be responsible for project management and implementation to deliver on the agreed objectives.

Main tasks and responsibilities

Project Management

• Ensure sound technical and financial management of ICI Supply Chain Projects
• Provide support to the programme team and National Coordinator in the development of new partnerships and collaboration mechanisms at national and local levels
• Supervise the Field Assistants, ensuring that project processes and outcomes are properly documented to learn lessons, identify good practices. Ensure that these outcomes feed ICI’s evidence-based advocacy
• Supervise the Field Assistants in their preparation of project status reports, required for project analysis and review, and report accordingly to the Deputy National/Program Coordinator
• Review reports of Field Assistants - Technical reports, financial reports to be revised jointly with the financial officer and advise on project implementation
• Support Field Assistants to handle conflict and difficulties related to project implementation at the district and community levels;
• Represent ICI at program and project functions and meetings as agreed with the Deputy National/Program Coordinator;
• Ensure a field based collaboration with relevant local counterparts (including local authorities, civil society representatives and others NGOs);
• Support the Financial Officer in ensuring that project funds are adequately spent and liquidated;
• Ensure project processes and outcomes are properly documented to identify potential good practices;
• Support the Deputy National/Program Coordinator in providing to ICI Secretariat projects status report required for programme analysis and review;

Programme Monitoring and reporting

• Prepare periodic and ad hoc reports on project activities;
• Revise CLMRS tool content and support the data consolidation and support M&E Officer in the integration of the data into the ICI database platform.
• Support ICI Geneva in the project data analysis
• Provide guidance to Field Assistants to develop and submit relevant and timely data based on the Project progress;
• Visit project communities to determine the progress of work, especially towards meeting the program objectives;
• Interact regularly with farmers’ coops/societies to determine the needs of the projects;
• Monitor the progress of “infrastructure projects” and document cost-effective and efficient implementation processes;
• Manage the remediation intervention
• Document cost-effective and efficient implementation processes

Training and support

• Support the child labour and child protection related training for supply chain/industry staff and national/district level child labour and child protection actors
• Build the capacity of Field Assistants
• Support preparation and application of appropriate training manuals and brochures;
• Support the implementation of specific projects implemented by ICI in partnership with other organizations or companies.

Report writing

• Prepare regular progress reports on project implementation;
• Prepare occasional reports as required, including reports on infrastructure project” progress, cases of suspected forced labor, child exploitation or trafficking, summary reports to relevant national authorities;

Mission support

• Support the organization of ICI missions and visits to project areas;
• Support preparation of mission reports;
• Perform any other duties as required by Deputy National/Program Coordinator and agreed by the Project Manager in Geneva

Staff Management

• Supervise all Field Associates to meet the needs of ICI towards the attainment of ICI strategic objectives
• Supervise DI staff to prepare their individual’s Annual Work Objectives within the framework of the ICI annual strategy and annual action plan. Conduct bi-annual staff appraisal.

Qualification Required & Experience

• University degree in Development Planning/Studies, Social Sciences or other relevant discipline,
• With at least 5 years relevant work experience.

Experience

• Project development and monitoring, report preparation and knowledge documentation;
• Experience of partnership development;
• Experience in working at community level;
• Information management;
• Representational function.

Competencies

• Knowledge of development programming, use of design tools such as logical frameworks.
• Knowledge of Monitoring & Evaluation processes and tools.
• Knowledge of information management tools and software.
• Ability to rapidly analyze and integrate diverse information from varied sources.
• Clear, concise written and verbal communications skills in English (and French).

Languages

• Fluency in written and spoken English, Ability to speak Twi and French (desirable).

Location: Accra

How To Apply For The Job

Please send documents with the titles “ cover letter”. Please put “Supply Chain Project Manager” in the email subject line:

recruitment-gha@cocoainitiative.org Applications must be received by close of day 7th of May 2018.

• NB: ICI has zero-tolerance for all forms of child neglect, abuse (sexual, physical, emotional, and psychological) and exploitation (sexual and commercial).
• ICI commits to put the best interest of the child first, and at the centre of its work, irrespective of a child’s ability, ethnicity, faith, gender, sexuality and culture.
• ICI recognizes its responsibility to ensure and to promote a safe and secure environment for children. To effectively manage risks to children, ICI requires the commitment, support and cooperation of all staff, associates, partners, suppliers, service-providers and visitors. By applying at ICI, you automatically agree to the above term and uphold the principles described herein

Closing Date: 07 May, 2018