Posts Tagged ‘Personal Assistant Jobs in Ghana’

Job Vacancy For Personal Assistant

Posted on: August 19th, 2016 by Ghana Jobs

{M&N Limited,Accra,Full-Time, GH,Degree , N/A,22 Aug-2016};

M&N Limited requires a Personal Assistant to the Managing Director.

Job Description:

•   Handle Daily Executive Activities required of the Company

Qualification Required & Experience

•   Young Male Graduate must have a degree in Social Sciences/ Business Administration ONLY.

Salary: GHC800.00

Location: Accra

How To Apply For The Job

Interested candidate should send their application and CVs to:

expired@yahoo.com

Closing Date: 22 August, 2016

Job Vacancy For Personal Assistant To The Chief Executive

Posted on: April 1st, 2016 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Apr-2016};

A reputable company in Accra seeks the services of the following people for an immediate employment:- Personal Assistant To The Chief Executive

Location: Accra

How To Apply For The Job

Applicants should send CVs to the email:-

aadjaloo@yahoo.com

Closing Date: 30 April, 2016

Job Vacancy For Personal Assistant to the CEO / Office Manager

Posted on: August 4th, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2015};

A dynamic construction company is urgently looking for the following personnel:- Personal Assistant to the CEO / Office Manager

Qualification Required & Experience

•   Minimum qualification should be a BSc, or BA Business Administration / Management, Management Studies or B.Com with 5 years relevant post qualification work experience
•   Must have appreciation of Finance and HR Management and good interpersonal, communication, writing and people skills

Location: Accra

How To Apply For The Job

Interested applicants should apply with CVs by email to:-

vacancyzeg@gmail.com

Closing Date: 10 August, 2015

 

Job Vacancy For Personal Assistant At Old Mutual Company (Ghana) Limited

Posted on: June 3rd, 2015 by Ghana Jobs

{Old Mutual Company (Ghana) Limited,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Applicants are invited from suitably qualified and experienced persons to fill in exciting positions that have arisen within Old Mutual Life Assurance Company (Ghana) Limited.

The role performs secretarial duties for executives and or senior management

Duties and Responsibilities

•   Performs secretarial duties for executies and senior management
•   Manages queries on behalf of the executives and performs delegated tasks
•   Ensures that senior management is equipment with necessary documentation to proceed with meetings
•   Manages the diaries for executives
•   Communicates with suppliers, other departments, sets up meetings, equipment, meetings agendas, distribution of minutes and formatting persentations
•   Ensures that office logistics run smoothly (Photocopier, air conditioning and stationery)
•   Manages all phone calls and performs basic events managment functions
•   Makes all travel arrangement for managers and ensures accounts are paid out timeously
•   Drafts reports for the executive management and ensures timeous delivery of letters and other related items

Qualification Required & Experience

•   Higher National Diploma in Administration or secretarial studies
•   A degree in Administration will be an added advantage
•   At least 3 years experience in managing the office for senior management
•   Microsoft office qualification will be an added advantage

The person should have the following competencies:

•   High level of personal effectiveness
•   Excellent planning and organising skills
•   Be very good at building relationships

Location: Accra

How To Apply For The Job

Suitably qualified and expeprienced applicants should submit their applications together with detailed CVs to:-

vacancies@oldmutual.com.gh

The position being applied for must be clearly stated in the subject line.

Closing Date: 10 June, 2015

Job Vacancy For Personal Assistant

Posted on: March 31st, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

A reputable pharmaceutical company seeks to employ:- Personal Assistant To The Managing Director

Core Function

•   Providing comprehensive support to the Managing Director (MD) on the day-to-day management of the company, and acting as a liaison between the Managing Director and the entire working body of the company

Responsibilities

•   Accountable for the effective management of the MD’s emails
•   Effective dairy management
•   Arranging meetings, flights, hotel accommodation and handling correspondence and documents confidentially
•   Liaising and negotiating with business consultants, members, external sales people and managers on a day-to-day basis
•   Establish, develop and maintain credibility and working relationships within all work levels of the business
•   Manage MD’s schedules and prioritise worldloads as per diary commitments
•   Any other duties that may be assigned

Qualification Required & Experience

•   Bachelor of Arts/Science degree in any discipline or beyond
•   Experience in Public Relations role is an added advantage
•   Applicant should be above 30 years
•   A minimum of 2 years work experience in a similar position
•   Must be outstanding communications skills (both verbal and written)
•   Must have minute taking skills
•   Must be loyal and exhibit high level of confidentiality

Salary and Benefits: Attractive

Location: Accra

How To Apply For The Job

Interested applicant should send CV to:-

jobs.vac2015@gmail.com

Closing Date: 08 April, 2015

Job Vacancy For Personal Assistant to the CEO At Hired Capital

Posted on: March 30th, 2015 by Ghana Jobs

{Hired Capital,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

Hired Capital is a recruiting firm specializing in recruiting solutions in Africa. We are based in Accra, Ghana and recruit for various industries. Our best candidates are professionals with deep local expertise in Africa.

Job Description

Our client, a growing NGO, is currently seeking a PA to the CEO to join its team. The incumbent should be a highly-capable and proactive individual with a track record of delivering an exceptional level of service to manage projects and people. This position is based in Accra, Ghana.

Responsibilities include:

•   To provide an efficient and responsive administrative, organizational, and logistical service to the CEO, helping to manage and prioritize her time, as well as handling matters on her behalf.
•   Ability to effectively plan and organize workload and take the initiative to resolve issues quickly in an appropriate manner.
•   Responsible for providing an excellent level of PA support to a charismatic CEO who has high yet fair expectations
•   Must have a forward-thinking approach and plenty of initiative to ensure that you are one-step ahead and that your boss’s time is fully maximized.
•   Assist the wider team with administrative tasks wherever possible, compose correspondence, handle expenses, update the database and meet & greet clients and visitors- at office and home.
•   Liaising with senior individuals, it is essential that you have skills and the confidence and diplomacy to build a rapport with a diverse range of individuals.
•   Impeccable attention to detail, excellent written and verbal communication skills and the ability to handle confidential information with absolute discretion.
•   Must have an interest in people and society, and a passion for socioeconomic development.
•   Must be disciplined to achieve targets and goals, and work with complex workload.

Main duties:

•   Conduct day to day diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
•   Ensure busy diary commitments, papers and travel arrangements are managed effectively.
•   Arranging, attending and co-coordinating meetings where priorities can change at very short notice.
•   Coordinate travel and accommodation requirements in connection with company’s guest or interns and ensure arrangements match CEO’s requirements.
•   Ensure the CEO is fully briefed on, or prepared for, any engagements she is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
•   Minute general meetings as required and complete research on behalf of the CEO.
•   Maintain a proper filing system.
•   Manage CEO meetings and adhere strictly to protocol.
•   Provide a service that is in line with the CEO’s work habits and preferences.

Qualification Required & Experience

•   Must have a minimum of two years’ on the job experience in administration or an executive assistant or PA role in a fast pace environment requiring tactful judgment and discretion in handling internal and external issues.
•   Detail oriented, with speed and accuracy essential
•   Able to deal with confidential information
•   Proficiency in use of MS Office, Excel and PowerPoint, and good understanding of how to use the internet and social media
•   Excellent organizational skills
•   Strong communication skills, both verbal and written
•   Proven ability to work under pressure and to meet tight deadlines
•   Ability to multitask with little or no supervision
•   Willing to travel

Location: Accra

How To Apply For The Job

To apply, You may send resumes to:-

pclarke@hiredcapital.com

Closing Date: 27 April, 2015

Job Vacancy For Personal Assistant At Data Link Institute (Tema)

Posted on: March 25th, 2015 by Ghana Jobs

{Data Link Institute,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

Job Description:

•   The Executive Assistant provides executive support in a one- on –one working relationship. The Executive Assistant serves as the primary point of contact for internal and external matters pertaining to the Office.
•   The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
•   The Executive Assistant must be creative, results-driven and customer oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organisational skills, and the ability to maintain a realistic balance among multiple priorities.
•   The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion

Qualification Required & Experience

•   Masters with 3-5 years’ experience in a same or similar position

Location: Tema

How To Apply For The Job

intlearningcentre@gmail.com

Closing Date: 27 April, 2015

Job Vacancy For Administrator / Personal Assistant (Tema)

Posted on: March 3rd, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Duties and responsibilities:

•   answering telephone calls
•   maintaining diaries
•   arranging appointments
•   taking messages
•   typing/word processing
•   filing
•   organizing meetings
•   using a variety of software packages
•   booking transport and accommodation
•   managing databases
•   implementing and maintaining procedures/administrative systems
•   liaising with staff, suppliers and clients
•   preparing letters, presentations and reports
•   Attending meetings on behalf of the Executive Chairman
•   Writing of minutes
•   Working closing with other managers of the company
•   Receiving and sending out letters/memos through the use of Microsoft outlook

Qualification Required & Experience

•   Must be computer literate (Microsoft office suit)
•   Good communication and inter-personal skills
•   Organizational behaviour
•   Knowledge in Labour law
•   Minimum Qualification – Degree in Business Administration or any other related qualification
•   Should be 35 years and above
•   Ability to maintain very high standard of accuracy and confidentiality
•   Ability to understand instructions and carrying out such instruction
•   Ability to work for long hours
•   Must be willing to relocate to company premises if possible

Location: Tema

How To Apply For The Job

Applicants should send their resumes to:-

myrochr2014@yahoo.com  or  mavisboadu3@gmail.com

Closing Date: 03 April, 2015

Job Vacancy For Personal Assistant to the High Commissioner At British High Commission

Posted on: February 25th, 2015 by Ghana Jobs

{British High Commission,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

•   POSITION : PERSONAL ASSISTANT TO THE HIGH COMMISSIONER
•   SECTION : ACCRA – CHANCERY
•   GRADE: A2 (L)
•   POSITION TYPE : 3 YEARS CONTRACT
•   SALARY: GHc1,856.00

The British High Commission (BHC) Accra works to support the UK Government’s foreign policy objectives in Ghana and has a vacancy for a Personal Assistant to the High Commissioner A2 (L).

The job holder will provide high level secretarial and administrative support to the High Commissioner (HC) and Deputy High Commissioner (DHC) and engage with a range of key stakeholders in Ghana Government, other diplomatic missions, NGOs, UK Government departments as well as BHC Sections.

The High Commissioner is also non-resident Ambassador to Burkina Faso, Benin and Togo, and has wider regional responsibilities.  The job holder will report to the High Commissioner.

The successful candidate would be expected to start in mid to late April 2015.

The main elements of the job include:

•   Managing HC’s and DHC’s diaries effectively and efficiently.  Responding to invitations, liaising with other political and key stakeholders
•   General office duties;  Dealing with visitors, telephone calls, all general enquiries to the office
•   Managing the office information system, including paper and electronic record-keeping, gift and other registers
•   Responsible for assisting with the organising of programmes for official visitors coming to Ghana
•   Routine tasks on behalf of the wider High Commission including processing of the diplomatic bags
•   Liaising with Residence Manager and the High Commissioner’s wife on issues relating to functions, invitations, visitors and give support concerning guests list and social events. To act as a point of contact in the absence of the Residence manager concerning invitations to social events
•   Management of contacts database and high priority invitation lists
•   Responding to and drafting routine correspondence
•   Arranging programmes for HC’s travel in Ghana and overseas including producing expense claims
•   In HC’s and DHC’s absence (leave/official travel) to manage the office (ie inbox, diary, calls, letters) ensuring that the relevant people are informed/represented etc
•   Line management of front of house Receptionists.

The skills/attributes of the successful applicant should include:

•   Prioritising in a fast-paced work environment, assuming responsibility for tasks with minimum supervision and delivering to deadlines
•   Strong self-organisation, the ability to be flexible and resilient
•   Being an excellent team player
•   Communication and influencing skills, including excellent drafting and proof-reading in English, including records of meetings
•   The ability to maintain high-level contacts with UK Government departments, Government of Ghana offices, BHC staff, members of other diplomatic missions as well as members of the public
•   Feeling comfortable dealing with sensitive issues, and therefore the ability to be highly ethical and discreet
•   Strong IT skills using Microsoft software
•   Knowledge of the UK and of UK Government structures would be an advantage
•   Knowledge of French would be a distinct advantage

Qualification Required & Experience

The British High Commission staff work according to the UK Civil Service Competency Framework relevant to each job.

The competences required for this job are:

•   Making effective decisions
•   Delivering a quality service
•   Leading and communicating
•   Collaborating and partnering

The successful applicant will need to:

•   Undergo a rigorous security clearance process. Confirmation of appointment is subject to the awarding of security clearance
•   observe the UK Foreign and Commonwealth Office’s diversity and equality policies
•   show some flexibility over working hours, as they may on rare occasion be unsociable

Location: Accra

How To Apply For The Job

Information for applicants

The monthly salary for this position is GHc1, 856.00 plus access to performance-related pay. There is also the possibility of an additional Recruitment and Retention Allowance (based on experience). The British High Commission’s conditioned working hours are 35 hours per week (net) and staff are entitled to 26 days paid leave per year plus 13 public holidays.  Staff also benefit from medical cover and access to learning and development opportunities.

The appointment will be offered on a one year contract and subject to the satisfactory completion of a probationary period. Thereafter, the appointment will be renewed for periods of 3 years, subject to satisfactory performance, by mutual agreement.

NOTE:

•   All applicants must be legally able to work in Ghana with the correct visa/status or work permit.
•   The successful applicant will demonstrate that they meet the requirements under Ghanaian law to work in Ghana.
•   The British High Commission in Accra is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
•   Staff recruited locally by the British High Commission in Accra is subject to Terms and Conditions of Service according to local Ghanaian employment law.
•   Reference checking and security clearances will be conducted.
•   If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply

•   Applicants should submit a short (1 page maximum) cover letter stating why they are a suitable candidate for the position along with a copy of their CV and attached application form.
•   Internal applicants should submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to Human Resources, by email: Recruitment.Africa@fco.gov.uk
•   The closing date is the 9th March 2015 and no further applications will be accepted after that date. Only electronic applications will be accepted.
•   All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 05/15 ACC and the position you are applying for.
•   Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 05/15 ACC, and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

Closing Date: 09 March, 2015

More information about the work of the British High Commission in Ghana can be found at http://ukinghana.fco.gov.uk/en/ and the work of UKTI can be found at https://www.gov.uk/government/organisations/uk-trade-investment

Job Vacancy For Personal Assistant At DealGood Network

Posted on: February 4th, 2015 by Ghana Jobs

{DealGood Network,Ghana,Full-Time,GH,N/A,N/A,28 Feb-2015};

Vacancy exists for a Personal Assistant, reporting to the Manager. Applications are invited from suitably qualified persons to fill the above vacancy.

JOB PROFILE

•   Personal Assistant will help Operations Manager to make the best use of their time by dealing with secretarial and administrative tasks.
•   As a PA to Operations Manager you will have extensive knowledge of the organization, be informed about who the key personnel are (both external and internal) and understand the organization’s aims and objectives.
•   You will often act as the Operations Manager’s first point of contact with people from both inside and outside the organization.

KEY RESPONSIBILITIES

Provide professional assistance by:

•   Devising and maintaining office systems, including data management and filing;
•   Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
•   Screening phone calls, enquiries and requests, and handling them when appropriate;
•   Meeting and greeting visitors at all levels of seniority;
•   Organizing and maintaining diaries and making appointments;
•   Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
•   Carrying out background research and presenting findings;
•   Producing documents, briefing papers, reports and presentations;
•   Organizing and attending meetings and ensuring the CEO is well prepared for meetings;
•   Liaising with clients, suppliers and other staff.

The scope of the PA’s role can be extensive and additional duties may include:

•   Carrying out specific projects and research;
•   Responsibility for accounts and budgets;
•   Taking on some of the manager’s responsibilities and working more closely with management
•   Deputizing for the manager, making decisions and delegating work to others in the manager’s absence
•   Being involved in decision-making processes.

Qualification Required & Experience

COMPETENCIES REQUIRED

•   Ability to write clearly and effectively
•   Ability to write reports, memos, minutes
•   Ability to clearly articulate expectations
•   Technical aptitude
•   Ability to multi-task
•   The ability to speak a variety of Ghanaian languages will be an advantage
•   Previous experience in similar position is desirable
•   Minimum of 8 Months working experience and should have completed National service.

Location: Accra

How To Apply For The Job

The advert has minimum requirements listed. Management reserves the right to use additional / relevant information as criteria for short-listing. (Please be advised that short-listed candidates will be required to undergo various assessments and interviews).

Interested candidates to submit CV applications to:

jobs@dealgoodnetwork.com

Closing Date: 23 February, 2015