{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};
Administrative Assistant to the Chief Executive of a Christian Organization
Qualification Required & Experience
• First Degree holder / HND Secretaryship
• Highly Computer Literate
• Ability to organize office, Seminars / Conference and Public Relations.
Location: Accra
How To Apply For The Job
Interested candidates should apply to:-
tpigh@yahoo.com
or mail to:
P.O.Box CT 2387,
Cantonmetns, Accra.
Closing Date: 29 August, 2014
{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2014};
Job Description
• An administrative assistant needed.
Qualification Required & Experience
• Must be pleasant, mutli-tasking, background in book keeping, excellent in the use of computers, a bit of HR, work experience is a plus.
• Minimum qualification for role is an HND.
• Must have requisite qualification from a reputable institution.
• Age for both jobs should be above 30 years.
Location: Accra
How To Apply For The Job
Application should go to:-
cadlin@hotmail.com
Closing Date: 18 August, 2014
{Food and Agriculture Organization (FAO),Ghana,Full-Time,GH,N/A,N/A,30 Aug-2014};
JOB ROLE / DUTIES AND RESPONSIBILITIES:
Under the direct supervision of the Team Leader, the incumbent will assist the
Natural Resources/Fisheries/Forestry (NR/Fl/FO-RAFT) with Administrative tasks, in particular:
• Provide administrative assistance to the Technical Coordinator and other officers in the Team as directed;
• Consolidate the RAFT Work Plan, Travel Plan and other Team submissions as directed by the Technical Coordinator;
• Make arrangements for (i) recruitment of consultants, (ii) staff and consultant mission travels;
• Provide administrative and secretarial assistance in the organization of workshops and meetings (both at regional and internal levels); ensure the availability of the required logistics, including electronic projectors, flip charts or others as available;
• Maintain a follow-up system on correspondence and reports requiring actions within established deadlines and liaise with the respective Officers to ensure timely submission of replies;
• Set up and maintain office files for the Team as a whole, locating and compiling specifically identified material from office files, reports and computer records, presenting it in a suitable form for the Coordinator’s needs. These files will include, among others: Unit’s Contracts, Work Plan and Travel Plan, Periodic Budget Review, Persona) Service Agreements, Purchase Orders, Secondment reports, etc.; and set-up fifing system for BTO’s, TA’s, TEC’s, LOA’s, short term staff (consultants, secretaries etc), etc;
• Follow-up on the Unit’s procurement needs and requests and maintain an updated tracking system on Equipment Inventory for the Team, especially for electronic equipment (laptops, cameras, etc.) on loan to staff members, checking the equipment in and out;
• Perform other related duties as required.
Qualification Required & Experience
Applications are normally not considered from candidates who do not possess ALL of the Essential Qualifications
• Education: Secondary school education or equivalent commercial school.
• Work Experience: Three years of administrative or accounting experience.
• Languages: Working knowledge (level C) of English and knowledge of French would be an asset.
Other:
• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
• Systematic, well structured and efficient approach to work assignments.
• Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.
• Cooperative spirit, flexibility and openness to work in an international environment.
• Tact and courtesy.
• Ability to establish and maintain effective working relationships with people of different national and cultural background.
Location: Accra
How To Apply For The Job
Applications should be submitted to:
The Human Resources Officer
FAO
Regional Office for Africa
P.O. Box GP 1628
Accra
• Staff members: Complete form ADM 75
• Other candidates: Complete FAO Personal History Form available on www.fao.org (type “Vacancies” and click search, then click “current vacancies” to select Personal History Form.
• Please note that only applications of short-listed candidates will be acknowledged.
Closing Date: 16 August, 2014
{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2014};
A small, fast growing Ghanaian company, providing advisory services in the agricultural, natural resources and environmental sectors is seeking an enthusiastic and hardworking professional for the position of Office and Administrative Assistant
Qualification Required & Experience
• Diploma or HND in Business Studies with one year relevant experience
• Excellent English writing and communication skills proficiency in Microsoft suites
• Excellent skills in office management, general business and administrative assistance
• Readiness to work in small but fast growing company of only five employees, ability to communicate respectfully with company consultants and good report writing skills
Location: East Legon, Accra
How To Apply For The Job
Interested applicants should send their cover (application) letter and curriculum vitae to:-
bonstechexperts@gmail.com
Closing Date: 16 August, 2014
{University Research Co. LLC (URC),Accra,Full-Time, GH,N/A, N/A,30 Jul-2014};
URC is recruiting staff for positions on the Operations team for the USAID-funded Ghana Systems for Health Project.
Job Title: ADMINISTRATIVE ASSISTANT
Job Summary: The Administrative Assistant will support coordination and implementation of project activities. Key responsibilities include:
• Coordinate logistics for trainings, workshops and meetings, including identification of venue, distribution of invitations and, preparation of materials
• Arrange all project transport needs for workshops, meetings and site visits
• Maintain the project library, setting up new files as necessary and ensuring that documents are filed appropriately on a regular basis
• Under the direction of the Director of Operations, provide administrative support for hospital-based activities, including coordination of outreaches, facilitation of volunteers, completion of required documentation for activities.
Qualification Required & Experience
• Bachelor’s, preferably in Business Administration.
• Minimum of 2 years of project administrative support experience (and preferred experience with USAID-funded programs)
• Excellent organizational skills and attention to detail, ability to prioritize and manage multiple tasks
• Excellent written and oral communication and interpersonal skills
• Proficiency with Microsoft Office products (Word, Excel, Outlook)
Location: Accra
How To Apply For The Job
Please email your Cover Letter and CV to:-
s4hrecruitment-operations@urc-chs.com
Closing Date: 25 July, 2014
Please limit electronic submissions to 3 MB. NB: Only short-listed candidates will be contacted for an interview.
URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.
{Abt Associates,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};
Abt Associates is a mission-driven, global leader in research and programme implementation in the fields of health, social and environmental policy and international development. The International Economic Growth Division manages projects that are pioneering new approaches to agriculture, food security, climate change, and competitiveness – as well as monitoring and evaluating projects within these sectors. The Trade Hub and African Partners Network is a USAID project that will help West African farmers and firms compete, attract investment to the region, and boost regional trade and global trade with the rest of the world. Based in Accra, Ghana – with satellite offices in Dakar, Senegal and Ouagadougou, Burkina Faso – the trade hub works throughout the West Africa region.
Duties and Responsibilities
Under the supervision of the Administrative Manager and the Deputy Chief of Party (DCOP), the Admininstrative Assistant will be responsible for:
• Supporting the Trade Hub team, especially the Admin Manager, Finance Manager, and DCOP by providing administrative and logistical support as needed to planning and implementing project activities including organising meetings, training, workshops, seminars and other project events.
• Maintaining inventories of all properties and equipment procured for Trade Hub, in coordination with the Admin Manager.
• Any other official task as assigned.
Qualification Required & Experience
• High school with two years of progressively responsible Administrative experience, preferably with USAID funded projects or other international/donor oranisations.
Location: Accra
How To Apply For The Job
interested candidate should submit their application to:-
info@watradehub.com
Indicate which position you are applying for in the heading.
Closing Date: 20 June, 2014
Abt Associates in an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce, Abt Associates provides market-competitive salaries and comprehensive employee benefits.
{UNFPA,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};
UNFPA, United Nations Population Fund, in the world’s largest international source of funding for population and reproductive health programmes. UNFPA works with governments and non-governmental organizations in over 140 countries in all matters related to the reproductive system. Reproductive health is recognized as a human right, part of the right to health. UNFPA assists countries to formulate population policies and strategies in support of sustainable development.
Job Summary
Organizational Context:
Under the overall supervision of the Representative and direct supervision of the Programme Specialist, the Administrative Assistant/Secretary provides overall administrative and secretarial support to the entire Tamale Decentralised Office (DO). He/she develops, implements and maintains administrative processes and systems including the registry, record keeping, travel logistics, meetings, and internal communications.
Main Tasks and Responsibilities:
Administrative Support:
• Provides administrative and secretarial support to the operations unit in partuculare and the country office in general
• Screens and logs incoming correspondence ans distributes to the relevantstaff. Reviews correspondence and follows up on urgent and important responses. Drafts responses to correspondences when appropriate.
• Draft and types routine correspondence, reports, briefs, and other documentation
• Maintains a central filing system for the operations unit in accordance with established classification systems. Files all correspondence in the operations unit. Updates inventory of files in the CO and informs staff members accordingly
• Makes use of relevant automated office management systems for effective functioning of the programme unit
• Prepares all out going correspondence for dispatch and monitors their deliveries
Operations Unit Support
• Supports operational processes and procedure of the CO to facilitate programme delivery. Provides support to the operations unit by coordinating and monitoring relevant business processes, procedures and activities; paying attention to detail and adhering to deadlines
• Coordinates all travel related arrangements; including travel authorizations, security clearances, processing of relevant payments,booking of tickets and hotels, obtainment of visas, registration and hotel booking at destination, arranging transportation, preparing semi-annual and annual travel reports, and other related tasks.
• Develops tools and mechanisms for effective and efficient monitoring of travel plans and budgets coordinates the compilation of administrative and financial data in relation to travel, and provides accurate and updated information to the Operation Manager on a continous basis.
• Coordinates logistics and management of the schedule for incoming missions and international meetings hosted by UNFPA Ghana, including the processing of VIP arrangements for high- level officials, and managing protocol requirements.
• Organizes and provides logistical support to meetings, conferences and workshops for the operations, unit; initiates and coordiantes the preparation of the agenda and necessary documentation; and provides secretarial support during the meetings, conferences and workshops ( such as minute taking)
• Assists with the procurement of office supplies; including fufilling the ‘buyer’ function in Atlas, obtaining quotes for services, and supporting procurement evaluation committees. Assists in the receipt and checking of procurements.
• Raises requisitions for office supplies and equipment and maintains an up-to-date stock inventory file for the country office stationery and supplies
• Assists with clearing and other port activities.
• Makes minor repairs to offfice equipment (where appropriate)
• Provides localised IT support where appropriate
People Management & Leadership :
• Coached new staff on day-to-day administrative procedures in the operations unit
• Monitors operations staff attendance; and ensures the timely communication staff abscence in the office to management
• Participates in Learning Afternoon sessions
• Exchanges relevant information and maintains an open line of communication with colleagues and his/her supervisor
• Actively participates in CO and operations unit team meetings
• Supervisors the cleanors
Other:
• When appropriate, undertakes other releted duties assigned by the supervisor and/or Represesntative
Qualification Required & Experience
Required Competencies:
Functional Competencies:
• Business acumen
• Implementing management systems
• Client orientation
Core Competencies:
• Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity
• Managing Relationships: Working in teams, Communicating information and ideas, Conflict and Self-management
• Working with people: Empowerment/Developing people/Performance management
• Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making
Job Requirements:
Academic Requirements:
• Diploma or equivalent in secretarial studies, administration or any other relevant field
Experience:
• Minimum of 3 years of relevant work experience in a similar position in a public or private sector organisation
• Knowledge of the United Nations systems and procedures would be an advantage
Language: Fluency in oral and written English
Computer Skills:
• Expertise in current office software applications
• Proficiency in PeopleSoft, and other computerized applications used by the UN
Location: Accra
How To Apply For The Job
Applications and interest letter to be addressed to the Representative at:
ghana.office@unfpa.org
Closing Date: 20 June, 2014
Completion of the United Nations Personal History Form (P11) is mandatory, no resume is required. Interest Letter to indication position applied form. Download form at http://ghana.unfpa.org/index.php
{Access Development,Savelugu-Tamale,Full-Time, GH,N/A, N/A,30 Jun-2014};
Access Development a new company in Ghana is seeking qualified individuals to grow the company. Access Development will be training water borehole drilling businesses and manufacturing manual borehole drilling equipment and hand pumps in their newly constructed factory in Savelugu, Tamale.
THE LOGISTICS AND ADMINISTRATIVE ASSISTANT REPORTS TO THE ACCOUNTANT AND WORKS CLOSELY WITH THE MANAGER TO PROVIDE LOGISTICAL AND ADMINISTRATIVE SUPPORT TO THE ACCESS DEVELOPMENT TEAM. DUTIES INCLUDE LOGISTICS MANAGEMENT, CLERICAL, AND PROGRAM BASED WORK.
REPORTS TO:
Accountant, Access Development Ghana
RESPONSIBILITIES:
• Ensures that office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
• Manage inventories and stocks in Regional Operations Centre (ROC) offices including updates to the inventories list on weekly basis and reconcile stock on a quarterly basis.
• Organize transportation schedules of staff to ensure efficient movement of staff to and from program sites.
• Manage all drivers and vehicles and coordinate the maintenance of all official vehicles to ensure safety, full equipping and road worthiness.
• Ensure that the vehicle travel and fuel use logs of all project vehicles are kept up to date.
• Coordinates various activities in the office such as meeting arrangements.
• Prepare reports, minutes of meetings, keeping records of meetings held and decision taken.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing etc.
• Order, distribute and keep accountability of stock including office supplies and request for replacement where necessary.
• Support staff in assigned program based work.
• Any other task and responsibilities as required for the success of the ROC as determined by Headquarters, the Manager and the Accounts Officer.
Qualification Required & Experience
• Logistics and Administrative Assistant should have at least 3 years of work experience.
• Excellent command of written and spoken English; excellent typing skills.
• Advanced computer skills with sound knowledge of common word-processing and spreadsheets.
• Excellent analytical and organizational skills. Ability to think critically and creatively.
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
• Must be capable of working both individually and as part of a team and ability to work with individuals from different cultural/national backgrounds.
• Ability to work effectively in a fast-paced, stressful environment. Must be flexible, willing to perform other duties and work irregular hours.
Location: Savelugu, Tamale
How To Apply For The Job
Send CV and Cover letter with Subject: Driver to:-
Jobs.Ghana@accessdevelopment.co
Closing Date: 30 June, 2014
{Institute of Social Research and Development (ISRAD),Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};
Company Profile
Institute of Social Research and Development (ISRAD) is a non-profit local development organization that has been providing development services in Ghana. It was founded to undertake integrated development research, design and manage development programmes to improve the lives of people. Since its inception, ISRAD has implemented various projects in the northern part of Ghana.
ISRAD is currently seeking a Administrative Assistant for an anticipated project focused on Behavior Change Communication (BCC) initiative for the promotion of the use of microscopes and/or RDTS for malaria diagnosis.
Position Summary
The Project Administrative Assistant is responsible for providing administrative services to the Director of Programmes and the Programme Management Team in matters pertaining to all the programs in the Country.
Under the guidance and supervision of the Executive Director, the Project Administrative Assistant provides project management support services, including processing requests for payments, documentation and management of office assets. Sh(e) will also undertake budget management and monitoring as assigned by and under the supervision of the Programme Finance Officer .
Responsibilities Responsibilities- Custody and documentation of Programme information:
• Setup and maintain job files in accordance with Programme’s guidelines and formats
• Prepare correspondence, presentations and/or reports as required
• Follow-up on correspondence and outstanding requests for resolution
• Keep records and files of financial and technical documentation and reports
Responsibilities-Human Resource Management:
• Manage records of all personnel hired by or assigned to the Programme (Programme Management Personnel)
• Consolidate and manage records (database) of all personnel assigned to the Programme in operational Regions
• Facilitate outsourcing of required personnel, goods and services in line with laid down procedures and ISRAD code of conduct (professional ethics).
Responsibilities-Programme Asset Management:
• Maintain records of Programme Assets at Programme Management Team Level and for regions, as assigned by and under guidance of the Executive Director.
• Plan, organize and oversee the provision of all logistical and administrative support to the field office .
Responsibilities-Office operations and public relations:
• Coordinate meetings for Project Team with clients and partners
• Assist Executive Director and Programme Team with document distribution, scanning, copying, etc.
• Responsible for the setup and clean-up of meeting facilities utilized by Director of Programmes and/or Project Team.
• Provide timely administrative support to projects in all operating Regions countries
• Responsible for all Programme transactions
• Support preparation of background information for project implementation, work plans and budget
Responsibilities-Financial Management & audits
• Maintain Programme book keeping records and produce associated reports and related tasks as assigned by the Programme Finance Officer
• Maintain and account for petty-cash and other recurrent expenditures related to the Programme Management team
• Under guidance of the Programme Finance Officer, liaise on the conduct of project audit and ensure access by auditors to project documentation, personnel, and institutions involved in the project
Responsibilities-Other duties
• Undertake other duties per the requirements of the Executive Director
Qualification Required & Experience
• Degree or HND in related field;
• 2-5 years of relevant experience in Programme Administration in local or international organizations;
• Working experience in project management
• Analytical skills and ability to multi-task effectively Coordination of logistics
• Experience in organizing and leading knowledge sharing activities, such as workshops;
Communication and computer proficiency
• Excellent communication skills-writing and editing skills in English language, including verbal presentations;
• Proficiency in use of diverse ICT applications; Self-leadership, professional integrity and peoples’ skills
• A self-motivated achiever with excellent intercultural leadership, teamwork, coaching, communication, networking and organizational skills.
• Adheres to professional ethics and values
• Self-awareness and emotional intelligence
• A good relationship builder and excellent customer-service orientation
Contract Duration:
Initially 1 year, subject to performance review by Executive Director
Desired start date: June, 2014
Location: Accra
How To Apply For The Job
Interested applicants are kindly requested to send their applications in English in the form of a one page letter and a current CV describing their experience, qualifications and three reference contacts by email.
Emails should be sent to the Programme Director at hnyari@isradghana.org with copy to contact@isradghana.org
Closing Date: 20 May, 2014
• Only shortlisted applicants will be invited for interviews scheduled in Accra
• Applicants should indicate in the subject line of the email: Administrative Assistant Position.
{Sisco Ghana,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};
A leading IT Services Company requires the services of an experienced Administrative Assistant
Responsibilities:
• The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. Must be exceedingly well organized. Ability to interact with staff (at all levels) in a fast paced environment, proactive, resourceful and efficient. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
• A tolerance for working on multiple projects simultaneously. Demonstrated commitment to completion of projects on a timely basis. Excellent verbal, written and keyboard skills. Ability to take initiative, multi-task & work well under pressure. Knowledge of Accounting will be a plus. Proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint.
Qualification Required & Experience
• Bachelor’s Degree / HND in Business Administration or related discipline
• Minimum 2 years working experience
Location: Accra
How To Apply For The Job
Send CV and application by email to:-
advert@siscogh.com
Closing Date: 31 May, 2014