{Trias Ghana,Bolgatanga,Full-Time, GH,N/A, N/A,31 Mar-2014};

Duration: At least 3 years, with possibility of renewal
Duty Station: Bolgatanga (with regular travelling within the Upper East Region and Northern Region)

Background:
Trias Ghana is part of Trias vzw, a Belgium-based NGO operating in 14 countries world-wide.  In Ghana, Trias has been operating since 2008. The core area of Trias Ghana’s programme has been in the area of organisational capacity development of Farmer Based Organizations (FBOs) and capacity building of micro-finance institutions (the Rural and Community Banks) in the three northern regions of Ghana.

In 2014, Trias, with funding from AGRA, will in collaboration with a local NGO implement a project that seeks to improve the productivity of small scale rice, maize and soybean farmers in two districs of northern region of Ghana by increasing the uptake of integrated soil fertility management that includes the use of improved seeds and fertilizers.  This will require the provision of innovative extension approaches and strengthened linkages between farmer organisations, extension service providers and providers of input and output markets.

TRIAS is thus seeking to recruit a young, energetic and dynamic project officer who will oversee the implementation of the project.  The duty station is in theTRIAS office in Bolgatanga and is expected to travel frequently to the project area.

The position has the following responsibilities.

Main Duties and Responsibilities:

•   Coordinate the implementation of the project activities in two districts – (Savelugu-Nanton and West Mamprusi).
•   Provide institutional and organisation strengthening for the target producer organisations from the primary to secondary level.
•   Co-ordinate and ensure the proper functioning of the Extension Innovation Platforms to design or adapt innovative technologies (integrated soil fertility management (ISFM), Integrated Pest and Disease Management (IPDM), good agricultural practices (GAP), etc, for dissemination to farmers.
•   Provide technical and organisational support to ensure the active functioning of the Value Chain Committees and Community Information Centers.
•   Devise Innovative means of disseminating extension technologies to the target farmer populations in the two districts.
•   Actively liaise with other collaborating institutions such as Ministry of Food and Agriculture (MOFA), Micro-Finance Institutions and other value chain actors to provide services to the target farmers.
•   Collect relevant information and maintain an information database and submit timely activity reports according to project reporting guidelines.
•   Represent Trias in relevant meetings as may be required.
•   Carryout any other task assigned by his/her superiors.

Qualification Required & Experience

•   A Bachelor’s degree in Agriculture, preferably in Crop Science/Agronomy and/or Rural/Agricultural extension with at least 3 years’ experience with farmer organisations or in the field of agricultural extension.
•   A Degree in Development Studies with 5 years of relevant experience in working with farmer organisations would also be considered.
•   A Master’s degree in agriculture or development studies with at least 2 years of relevant experience.
•   Demonstrated experience in project cycle management.
•   Excellent presentation skills, both verbal and writing.
•   Demonstrated experience in working with Farmer Based Organizations and value chain development.
•   Experience in the rice, maize and soyabean value chain would be an asset.
•   Experience in monitoring and evaluation and proposal writing would be an asset.
•   Be pro-active, a team player, with good communication skills, able to work with little supervision and able to meet deadlines.
•   Computer literacy (Microsoft Word, Excel, Power Point and Internet Applications) is a Must.

Location: Bolgatanga

How To Apply For The Job

Interested candidates can send a cover letter and CV to: Trias Ghana, attention to the Country Director. Email: HYPERLINK “mailto:

triasghana@triasngo.be

Closing Date: 28 February, 2014

Only Shortlisted Candidates will be contacted.

{Youth Challenge International,Koforidua,Full-Time, GH,N/A, N/A,31 Mar-2014};

Youth Challenge International is a leading youth development organization that has programs in East and West Africa, and South and Central America. Our programs focus on three integrated sectors supporting youth health, youth livelihoods and youth leadership. YCI works with local partners and youth as well as volunteers to implement local programs.YCI has been operational in Ghana since 2006.

YOUTH CHALLENGE INTERNATIONAL – PROGRAM COORDINATOR- GHANA

Title: Program Coordinator
Location: Koforidua, Ghana
Duration: 12 months
Start: April 1, 2014 (Negotiable)

Background:
Reporting to the Country Manager, Ghana the Program Coordinator will:

Program Development:

•   In conjunction with the Program Manager, design and implement programming opportunities with new and existing partners
•   In conjunction with the Ghana team, implement the annual program work-plans
•   Assist in the development of in-country projects/initiatives and create job descriptions, community descriptions and program descriptions for volunteers based on the annual program work-plan
•   Enhance the capacity of existing partners using a strategic approach to training and development
•   Support the Ghana program with a commitment to best practice in youth-focused programming

Program Coordination:

•   Facilitate and support relationships between YCI staff, volunteers, partners and peer educators by providing leadership and oversight of programs and partner relations
•   Collaborate directly with staff and volunteers to implement and report on program activities
•   Follow all YCI and donor finance policies and procedures and ensure accurate receipt tracking and timely submission to the Operations Officer
•   Maintain regular and ongoing communications with staff, volunteers and partners in Ghana and YCI head office in Toronto

Volunteers:

•   Provide logistical support for the volunteer program in Ghana, including transportation, volunteer stipends, lodging and other duties as assigned
•   Coordinate  the welcome orientation and debrief sessions for volunteers and prepare related materials
•   Ensure that volunteers are appropriately supported in their programming activities, either in person or by telephone
•   Enforce YCI policies and risk management protocols

Monitoring and Evaluation:

•   Ensure monitoring and evaluation systems are adhered to for the efficient collection of information relating to project outputs and outcomes.
•   Provide training and support to volunteers on implementation of tools
•   Support volunteers in completing YCI and donor reports

Qualification Required & Experience

•   2+ years community development experience
•   Degree in community development, public health, social science, business or related field
•   2+ years’ experience managing youth development programs
•   Technical expertise in health, private sector development or governance programs with youth considered a strong asset
•   Previous experience working with youth, youth volunteers and peer educators
•   Excellent written and verbal communications skills in English
•   Flexible, strong inter-cultural skills, excellent written and verbal communication skills

Location: Koforidua

How To Apply For The Job

Please submit a cover letter and CV in a single word or PDF document to:

yciapply@gmail.com

Closing Date: 04 March, 2014

•   YCI will only consider applications from Ghanian citizens.
•   Preference will be given to applicants residing in and around Koforidua.
•   Successful candidates will be contacted for an interview in the first/second week of March 2014.

{OrphanAid Africa,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

OrphanAid Africa is a non-profit, non-governmental organization. Its aim is to support orphans and vulnerable children in Ghana through programs in Care Reform, family support, education and development.

Its goal is to ensure that children grow up in safe and permanent family settings with appropriate care and protection.

The YASS social Worker provides case management for young adults as well as for other beneficiaries as and when needed. He assists under the direction from the YASS Manager regular events for all young adults. The YASS team works to secure for children, young adults and their parents as needed:

•   Access to testing and ARV therapy services and support for therapy adherence
•   Housing
•   Nutritional supplementation
•   Psychological and emotional support
•   Economic assistance and
•   Education

Qualification Required & Experience

•   Have a  First degree or above in social work or
•   Diploma in Social work with relevant years of experience
•   Practical experience in social work of minimum 3 years with vulnerable children and young adults.
•   Good command of MS office package.
•   Excellent professional writing and report writing skills.
•   Demonstrates good professional boundaries.
•   Demonstrates a non-judgmental and non-bias attitude.
•   Can remain calm under pressure and meet necessary deadlines as needed.
•   Able to promote empowerment and in dependency among young vulnerable children

Has a general understanding of foster care and kinship

Location: Accra and Dodowa

How To Apply For The Job

Interested applicants with the requisite qualifications should kindly submit via email their CV and Cover letter to the address:

positionvacant14@gmail.com

Closing Date: 14 March, 2014

{Mennonite Economic Development Associates (MEDA),Tamale or Wa,Full-Time, GH,N/A, N/A,31 Mar-2014};

This position will be based either in Tamale or Wa but with frequent travels to Upper West Region.  Only applicants from the Northern, Upper West and the nearby regions will be encouraged to apply.  No relocation will be provided.

Position Summary – Gender Coordinator

The goal of the Gender Coordinator is to ensure that consideration of the specific gender-based constraints faced by women and men are integrated into all aspects of the GROW project.  This integration will be critical to the project’s ability to facilitate sustained change for women farmers and their families.

The Gender Coordinator will work closely with project implementing partners to ensure that they are also bringing a gender lens to their outreach to community leaders, men and women in the areas where the project is operating.  Specifically the Gender Coordinator will assist in the design and delivery of training for these partners and with each partner, identify a gender focal point on the partner’s project team.  Through these designated focal points, the Gender Coordinator will provide on-going capacity building to the teams regarding the integration of gender analysis into the project’s implementation.

There may be opportunities to provide gender information and training to other project partners and stakeholders. This could take the form of preparing and delivering workshops for a range of project stakeholder to ensure they understand the specific gender context in which the project is working and the unique constrains women farmers face and how the project is providing support to overcome these barriers.

The Gender Coordinator will work closely with MEDA’s Headquarters-based Gender Advisor.  The Gender Advisor will design and deliver gender training for the GROW staff and by including the Gender Coordinator in this event will provide on-the-job training.  This direct interaction will be supplemented by regular distance consultation and field visits.

The Gender Coordinator will report to the Area Manager and will coordinate closely with the Agriculture Specialist, Market Linkages Specialist, Financial Services Specialist and Nutrition Coordinator to ensure that project interventions are shaped by gender considerations.

Duties

Gender mainstreaming

•   Support MEDA HQ Gender Advisor in conducting gender analysis
•   Actively participate in drafting the project gender strategy in consultation with MEDA HQ Gender Advisor
•   Develop gender strategy implementation matrix with outputs and indicators for assessing progress with gender mainstreaming

Monitoring and evaluation and learning (MEL)

•   Support in effective application of Results Based Management tools, establishment of management targets and monitoring achievement of gender related results
•   Ensure that project gender related targets are met and provide inputs to project monitoring and evaluation systems
•   Provide advice on possible area for MEDA support and adjustment of activities to ensure that the project is adhering to MEDA corporate gender policy and project gender strategy
•   Identify and disseminate best practice examples of gender mainstreaming within the project and beyond.
•   Update case studies of farmers to demonstrate gender specific changes/benefits of the program.

Capacity building

•   Conduct gender sensitization and capacity building trainings for MEDA/Partner staff
•   Contribute to MEDA’s Gender Community of Practice through identification of gender related resources and by participation in discussions
•   Develop and disseminate gender training resources for partners

Liaison and collaboration

•   Coordinate with partners’ gender focal persons to provide them support in incorporating gender concerns in project activities
•   Strengthen partnerships with gender networks and organization working on gender and development issues

 Documentation and Reporting

•   Write gender sections of quarterly donor reports
•   Produce periodic updates and gender related briefs
•   Hold frequent meetings with MEDA HQ Gender Advisor

Support to management

•   Provide advice to management team on gender related issues, concerns, trends and policies·
•   Review country office policies (e.g. HR policy) to make them more gender sensitive
•   Represent MEDA, on request, at workshops and events
•   Perform other duties assigned by the Country Project Manager and/or Area Manager.

Qualification Required & Experience

•   Master’s degree in social science preferably in gender studies, sociology or other relevant discipline
•   Demonstrated understanding of gender issues and analytical tools and approaches.
•   Knowledge of gender related issues in Ghana as they relate to value chain development.
•   Seven years of professional experience working on development issues, of which at least three years focusing on gender and development
•   Substantial experience in design, monitoring and evaluation of gender projects
•   Experience in the usage of computers and office software packages
•   Experience working on women-focused programs.
•   Comfort in public presentation and the ability to clearly articulate ideas and design/deliver participatory training.
•   Private sector experience a plus
•   Ability to work collaboratively to achieve results
•   Fluency in English and in any 1 or 2 of the local languages

Location: Tamale or Wa

How To Apply For The Job

Please submit letter of application and resume to:-

jadach@meda.org

Closing Date: 07 March, 2014

{Catholic Relief Services (CRS),Tamale,Full-Time, GH,N/A, N/A,31 Mar-2014};

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality.

CRS has operated in Ghana for over 50 years (since 1958), delivering essential support and help to the needy in agriculture, water and sanitation, education, emergency response, health, HIV & AIDS, microfinance, and peace building. CRS works through local church and non-church partners to implement its programs. Therefore, strengthening and building the capacity of these partner organizations is fundamental to our approach in every country in which CRS operates.

Job Title: Senior Program Officer – Agriculture (SPO-Agric)
Department: Programming
Unit: Agriculture
Reports to: Program Manager – Agriculture
Location: Tamale, Ghana

ABOUT CRS
CRS-Ghana programming in agriculture and rural livelihoods currently focuses on increasing household and community resiliency as well as equitable access to markets. As much as possible, programming is integrated with the other sectors, in particular health, microfinance and emergency response.

The approach supports efficient use of human resources, but more importantly, has ensured a holistic understanding of agriculture and community development issues as well as delivery of sustainable development options for farming communities

PURPOSE
CRS-Ghana is seeking a Senior Program Officer – Agric (SPO – Agric) to assist with the country program’s agriculture and livelihoods initiatives, project implementation and current and future program planning. The SPO-Agric will be responsible for ensuring efficient running of projects, liaise with project partners and lead on sustainability strategies for projects.

The projects’ summary is as follows:
Soybean Innovation Labs Project (SIL): This project aims at establishing the foundation for soybeans in Africa. The approach is based on five pillars that comprise the essential components of sustained production, improved household nutrition and sustainable market linkages for soybean farmers focusing on (I) Genetic Improvement, (II) Enhanced Crop Productivity and Quality, (III) Value Chains and Local Processing, (IV) Nutrition, and (V) Socio-Economic Research with a novel SMART Farm concept (Soybean Management with Appropriate Research and Technology) as its platform. CRS Ghana is tasked with providing support to pillar five, the socio-economic research, and also to pilot SILC in some of the villages that will benefit from the intervention.

Long Term Sweet Potato Storage Project:
The goal is to improve the nutritional and commercial benefits of sweetpotato for smallholder farmers in Africa by breaking bottlenecks in long term storage thereby reducing postharvest losses.

Yam Improvement for Incomes & Food Security in West Africa (YIIFSWA):
CRS Ghana is leading the implementation of the projects’ 3rd objective to halt the decline and double the productivity of yams stimulating a sustainable increase in incomes for smallholders and in addition, contribute to their food security. Training, handholding and demonstration to knowledge and technical skills to produce clean healthy planting material (seed yam) is the primary tool used to achieve success.

Farmbook Toolkit for Extension Agents (Farmbook TEA):
This project uses Farmbook, a software platform designed by designed and owned by the agency as a business planning tool to support the work in value chains for vulnerable farmers. CRS trains extension agents on it use and application to enable them assist farmers with tools and information needed to make profit whilst transforming the conventional way of thinking form being subsistent into being business entrepreneurs

The SPO-Agric will report to the Agriculture Program Manager and will commit to adhering to CRS technical and program quality standards in implementation and the timely submission of all required deliverables to all donors.

KEY RESPONSIBILITIES
Project Coordination:

•   Ensure that objectives and goals for the projects are in line with CRS agency and country program strategies as well as Ministry of Food and Agriculture strategies.
•   Coordinate all project activities related to the SIL, Sweet Potato, YIIFSWA, Farmbook projects and all others that will be implemented

Business Development:

•   Assist PM with technical proposal development.
•   Support the development of and implementation of a program growth strategy with CRS-Ghana staff and implementing partners.
•   In collaboration with PM, develop relationships with key donors with the view to understanding the priorities and opportunities of each organization.

Representation & Program Quality:

•   Represent the PM and the country program at sector meetings, conferences and workshops
•   Act as primary contact to local and international stakeholders in agriculture in the absence of PM and in consultation with HoP
•   Lead the incorporation of M&E and Learning into program plans
•   Assist PM in ensuring unit’s strategic objectives are fully accomplished

Specified Duties/Responsibilities on Individual Projects

SIL Project

Planning/Training Stage

•   Assist with demographic/economic data collection in villages
•   Secure consent from local village leaders for data collection to take place
•   Assist with Developing survey implementation plan
•   Plan field work logistics for enumerators
•   Assist with Developing training materials for survey enumerators with PIs
•   Assist with survey questionnaire editing
•   Test surveys on tablets at CRS offices and in the field
•   Lead the training of survey enumerators
•   Ensure that all enumerators complete Human Subject Training

Survey Implementation Stage

•   Coordinate the interviewer activities
•   Conduct surveys
•   Ensure high quality enumeration from the enumerators
•   Troubleshoot problems in the field
•   Ensure that all data is properly uploaded to the secure servers from the field
•   Ensure that all data is also stored securely at CRS offices and maintain backups of the dataset
•   Maintain and track the survey equipment

Data Processing Stage

•   Be available to answer questions that arise during data processing
•   Identify weak points discovered in the previous wave of the survey

Throughout the Project

•   Maintain strong relationships with village contact-persons
•   Help identify new avenues for funding and future research
•   Maintain secure files containing project-related documents
•   Replace enumeration staff that are not fulfilling their responsibilities

Sweet Potato Storage Project

•   Monitoring of household experiments of beneficiaries
•   Maintain close relationship with UDS, MoFA, CIP partners
•   Develop strategy to build trust with beneficiaries
•   Review Activity reports submitted by MoFA
•   Act as main liaison with partners
•   Oversee efficient implementation of project

YIIFSWA Project

•   Assist PM with all aspects of project roll-out
•   Liaise with MoFA, CRI, SARI, UDS, KNUST partners constantly
•   Supervise training sessions and field day demonstrations
•   Assist PM with timely delivery of bi-annual reports to IITA
•   Attend meetings / workshops / trainings with PM

FARMBOOK TEA Project

•   Assist PM with the development of training plans and schedules
•   Coordinate training logistics and meetings
•   Lead the monitoring and evaluation of project activities
•   Responsible for activity reports to CWA

KEY WORKING RELATIONSHIPS

•   Internal: Agriculture PM and other line Managers, Nutrition Specialist, SILC Specialist M&E Specialist, and other Field Officers
•   External: District and Regional Agricultural Development Units in implementing districts, Research Institutions (CRI, ARI, SARI), Advocacy Platforms (ASWG & NASWG); Program Coordination Bodies (SADA)

Qualification Required & Experience

•   Master’s Degree or equivalent in Agriculture, Agribusiness, Agriculture Economics or related field
•   Professional experience not less than 3 years in the area of Community Development, Agronomy, Microfinance, Farm Level Handholding and FBO capacity development
•   Experience in donor funded project coordination using participatory approaches to providing support to partners and training of beneficiaries
•   Experience in management of programmatic and statistical data and M&E
•   Knowledge of and experience with smallholder agricultural value chains
•   Flexibility; ability to work as a team in a multicultural context
•   Excellent communication and inter-personal skills
•   Computer skills in MS Word, Excel, Access, STATA, PowerPoint, SPSS

PERSONAL SKILLS

•   Experience in training and providing technical support to partners/community-based agents
•   Strong work ethics and team building skills
•   Excellent human relations and enthusiasm for new challenges
•   Good networking skills and professionalism

Competencies

•   Set clear goals and  work  towards achieving them
•   Collaborates effectively with staff and stakeholders
•   Manages financial resources with integrity
•   Applies program quality standards to project design and organizational learning

Agency-Wide Competencies

•   Upholds a Spirit of Service and Integrity
•   Cultivates Constructive and Collegial Relationships
•   Models Principled Stewardship
•   Promotes continuous learning and innovation

Location: Accra

How To Apply For The Job

To apply for this position, please submit your CV and letter of interest to:

GH_jobs@global.crs.org

Closing Date: 25 February, 2014

Application must be saved with this format:- Application.CV.(Name). Senior Program Officer – Agric

•   CRS is an equal opportunity employer.
•   Female candidates meeting position requirements are strongly encouraged to apply Deadline for application.

{Shared Interest Society,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

Shared Interest Society is a community benefit society that operates cooperatively providing financial services and business support to fair trade organisations across the world.

We are now seeking a representative responsible for delivering new business and managing a portfolio of existing customers.

•   Identifying opportunities to maximise lending, you will analyse financial information for lending proposals, carry our annual reviews of facilities and requests for borrowing, monitoring repayments and maintaining records.
•   Developing and maintaining relationships with customers through visits and regular contact is a major part of the role.

Qualification Required & Experience

•   Must be fluent in French.
•   Have experience of working in a customer facing role and possess excellent customer relationship management and influencing skills.
•   Have an aptitude in credit appraisal and business analysis.
•   Will be a team player, self-motivated, proactive and organised with experience of working in a multi task environment.
•   With drive and enthusiasm to get things done you will be comfortable working to tight deadlines and dealing with a wide variety of customers from different backgrounds.

Location: Accra

How To Apply For The Job

To apply please visit our website and complete our application form or send your CV together with a covering letter including current salary details to:

recruitment@shared-interest.com

Closing Date: 14 March, 2014

{Shared Interest Society,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

Shared Interest Society is a community benefit society that operates cooperatively providing financial services and business support to fair trade organisations across the world.

As Monitoring & Evaluation Officer, you will lead on, develop and support, the effective monitoring and evaluation of Shared Interest’s lending programmes and projects.   This includes external evaluations and baseline assessments.

The role will involve travel to a number of countries both within East Africa and West Africa. You will conduct regular customer visits, co-ordinate data collection and assess progress against the approved M & E plan.

Job Summary

•   You will be responsible for compiling an annual M & E performance report and completing final evaluation of projects.
•   You will need to keep up to date with new developments and best practice in M & E.
•   Successful candidates must be able to demonstrate commitment to and empathy with the aims and objectives of the Society.

Qualification Required & Experience

•   You must be fluent in French. You will have significant experience in monitoring and evaluation of projects with International Organisations.
•   You must have strong analytical and research skills, including data analysis, strong report writing skills and excellent interpersonal, communication and influencing skills.
•   You must be capable of working on your own initiative and be self-motivated, proactive and organised with experience of working in a multi task environment.
•   With drive and enthusiasm to get things done you will be comfortable working to tight deadlines and dealing with a wide variety of customers from different backgrounds.

Location: Accra

How To Apply For The Job

To apply please visit our website and complete our application form or send your CV together with a covering letter including current salary details to:

recruitment@shared-interest.com

Closing Date: 20 March, 2014

{Plan Ghana,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

Plan Ghana, an international child-centered community development organization, is (poking for a dynamic and results-oriented person to fill the position of WATER   HYGIENE  AND  SANITATION   (WASH)  SPECIALIST.
This is a technical position based in the Country Office, Accra. The position reports directly to the Program Support Manager.

JOB PURPOSE
To lead and provide technical expertise in the design and management of all Water, Sanitation and Hygiene (WASH) related programming within the organization.

KEY RESPONSIBILITIES

•   Develops and manages the implementation of the water and sanitation section of the Country Strategic plan in collaboration with Program Unit Managers and field staff.
•   Provides support to program unit staff in implementation of water and sanitation program of activities for the year.
•   Improves the quality of Plan’s programs by providing ‘state of the art’ technical knowledge with regard to community based water and sanitation.
•   Provides support for the evaluation of water and sanitation activities.
•   Provides support for the implementation of Water, Hygiene and Sanitation related projects.
•   Assists in contract administration.
•   Develops training programs and facilitates training of staff, partner NGOs and project committees.
•   Develops and reviews manuals guiding the implementation of water and sanitation activities.
•   Prepares grant proposals and reports.
•   Undertakes regular community and partner visits to offer technical support in the implementation of WASH related programmes.

Qualification Required & Experience

•   A Masters Degree in Water Supply and Environmental
•   Sanitation/Environmental Engineering/Sanitary Engineering/Water Resources Engineering and Management, or a related area, with a minimum of : 3 years experience in the implementation of water, sanitation and hygiene related activities ; 3 years experience in the civil service ; 3 years experience in an international organization similar to Plan OR
•   University degree in Civil Engineering or equivalent, with a minimum of : 5 years experience in the implementation of water, sanitation and hygiene related activities ; 5 years experience in the civil service; 5 years experience in an international organization similar to Plan.

KNOWLEDGE:

Knowledgeable of Urban/Rural Water and Sanitation system and policies in Ghana
•   Seen as a source of development expertise, and proactive in sharing knowledge and technical advice
•   Good knowledge of a data management software
•   Understands NGO work., and implements processes and practices that support the achievement of organisational objectives
•   Knowledge in the development of winning grants proposals.
•   Strong knowledge of the Rights of the Child.

SKILLS:

•   Analytical
•   Good communication skills appropriate to the relevant audience
•   Excellent report writing skills
•   Good Facilitation and presentation skills
•   Strong team-building and networking skills
•   Strong negotiation and influencing
•   Good process management skills
•   Proficient in Microsoft office applications and use of relevant software and other applications.

ATTITUDES:

•   Develops, motivates, coaches and promotes high performance by staff and collaborators. Working under pressure and delivering quality.
•   Works well in a participatory community approach.
•   Open to feedback and willing to try new approaches and processes.
•   Ability to work with minimum supervision.

TRAVEL REQUIREMENTS

•   This position entails 40% travelling to the communities to support community volunteers and partners in the Program Units.

LEVEL OF CONTACT WITH CHILDREN:

•   Mid contact: the job responsibilities, of this position requires occasional contact with children and it is expected that children shall be protected at all times

Location: Accra

How To Apply For The Job

Interested applicants should submit their applications with a comprehensive CV and a copy of the certificate of their highest academic qualification to

The Country Human Resource Manager,
Plan Ghana,
Private Mail Bag, Osu Main Post office, Accra,

Or to

Plan Ghana Country Office,
No. 10 Yiyiwa Street, Abelemkpe, Accra

Closing Date: 28 February, 2014

•   Only shortlisted candidates would be contacted.
•   Female candidates are encouraged to apply

Plan is an equal opportunities employer, committed to the protection of children and gender equity and our recruitment procedure reflects this. Selected applicants will be expected to comply with the child protection policy of the organization.

{UNDP,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

Under the guidance and direct supervision of the RR/RC and the Country Director, the Executive Associate to the RR/RC and CD ensures effective and efficient functioning of the Executive Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Associate to the Executive Office  works in close collaboration with UNDP staff, UN Agencies, UNCT, UN Coordination Unit and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Duties and Responsibilities
Functions / Key Results Expected

Ensures effective and efficient functioning of the RR/RC and CD office’s focusing on achievement of the following results:

•   Maintenance of the RR/RC and CD’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;
•   Preparation of high quality briefing materials for supervisor for appointments, meetings, missions;
•   Preparation of informal translations;
•   Efficient and discreet management of RR/RC & CD’s missions and representation schedule;
•   Maintenance of rosters of high-level partners, telephone lists. Maintenance of roster of media focal points of national and international media outlets to coordinate RR/RC and CD‘s communication activities;
•   Preparation of correspondence, directives, comments on behalf of RR/RC and CD for their signature and making follow-up when required;
•   Use of automated office management systems for effective functioning of the RR/RC and CD’s office;
•   Management of the RR/RC and CD’s office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the CO team;
•   Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points;
•   Screening of all incoming communications, filtering outgoing correspondence for supervisors’ signature, clearance and further action by other staff; wherever possible;
•   Adherence to appropriate protocol and correspondence guidelines by CO team when communicating with Government and other external partners.

Ensures provision of effective communications and administrative support to the RR/RC and CD office, focusing on achievement of the following results:

•   Maintenance of the filing system, ensuring safekeeping of confidential materials. Use of automated filing system;
•   Coordination of the information flow in the office and dissemination of corporate and interoffice communication to staff as required and follow up on circulation files;
•   Facilitation of Information sharing between UNCT and the UN Coordination Unit and with Management Support and Business Development, Programme and Operations Teams;
•   Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the RR/RC and CD;
•   Draft routine correspondence ,interoffice circulars, general briefing notes, documents ,reports , and minutes of meetings when requested, translations when required;
•   Administration of travel, meetings, appointments and briefings of the RR/RC and including drafting off background notes;
•   Support to organization of advocacy events if required;
•   Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division;
•   Screening of incoming calls and correspondence.

Impact of Results

•   The key results have an impact on the efficiency of the RR/RC & CD’s office. Accurate analysis and presentation of information strengthens the capacity of RR/RC & CD’s office and promotes the image of UN/UNDP as an effective contributor to the development of the country. Incumbent’s own initiative is decisive in results of work and timely finalization.

Competencies
Corporate Competencies:

•   Demonstrates commitment to UNDP’s mission, vision and values;
•   Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

•   Shares Knowledge and experience;
•   Actively works towards continuing personal learning, act on learning, act on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

•   Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of RR/RC office, including date/ schedule management, maintenance of protocol, information flow;
•   Confidentiality;
•   Ability to provide input to business processes re-engineering, elaboration and implementation of new data management systems.

Leadership and Self – Management:

•   Focuses on result for the client and responds positively to feedback;
•   Consistently approaches work with energy and a positive, constructive attitude;
•   Remains calm, in control and good humored even under pressure;
•   Demonstrates openness to change and ability to manage complexities.

Qualification Required & Experience

Education:

•   Secondary Education with specialized secretarial training;
•   University Degree or equivalent would be desirable, but it is not a requirement.

Experience:

•   6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level;
•   Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
•   Experience in handling of web based management systems.

Language Requirements:

•   Fluency in the UN and national language of the duty station.

Location: Accra

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 26 February, 2014