{Confidential,Accra,Full-Time, GH,HND, 1 year,03 Aug-2016};

Key Responsibilities

•   Prepare submission for approval of award of contract by the appropriate authority in accordance with the threshold values established the Procurement Act.
•   Demonstrate the ability to facilitate the entire procurement cycle
•   Demonstrate the ability to review and make informed judgements on quotes in tender documents
•   Maintain procurement records in accordance with section 28 of the Act and with the Regulations.

Qualification Required & Experience

•   A minimum of HND in purchasing and supply, or relevant related qualification
•   At least 1 to 5 years hands on Banking operations experience
•   Possess a critical thinking orientation and a high sense of accountability and organisation
•   Knowledge of the Procurement Law and end-to-end processes

Location: Accra

How to Apply For the Job

Interested persons may email their application letter and CV indicating the job title as the subject to the email below:

recruitmentinstitute@gmail.com

Closing Date: 03 August, 2016

{American Embassy,Accra,Full-Time, GH,Bachelors Degree, 4 years,14 Jun-2016};

The U.S. Mission in Accra, Ghana is seeking eligible and qualified applicants for the position of Procurement Agent in the General Services Office (GSO) of the Embassy.

BASIC FUNCTION OF POSITION

•   The incumbent provide direct supervision to six (6) Locally Employed (LE) Staff in the GSO Procurement section and provide advice to the Contracting Officer, Supervisory GSO, and Management Officer as needed on procurement activities. Manages contracting activities for the Mission.

MAJOR DUTIES AND RESPONSIBILITIES

•   The incumbent advises Contracting Officer and Contracting Officer representative on contracts and other procurement actions.
•   S/he advises customer base to ensure procurement requests are accurately submitted in a timely manner and to intervene and educate, as needed to solve problems; supervises three purchasing agents and three purchasing clerks directing daily assignments (and projects), training, writing evaluations, and determining leave schedules all with a focus on customer service.
•   Receives requests for goods, services and requests for quotes from ICASS customers and determine the method of procurement and source.
•   S/he takes action on purchase request in accordance with the method of acquisition, ranging from a rather simple Blanket
•   Purchase Agreement (BPA) to a detailed purchase order with option years; properly document procurement actions as required by Department of State regulations. BPA and Purchase Card actions are maintained in hardcopy files and all others are kept electronically.
•   Incumbent writes detailed solicitation documents for high dollar acquisitions; advertise appropriately; receive, analyze and review proposals with the Technical Evaluation Panel and conduct cost analysis to ensure price reasonableness and when over $25,000 warrant of the Contracting Officer prepare documentation for contract approval with A/OPE.
•   Properly document all contractual actions and maintain files, submitting and logging files as needed. Compile cost figures for use by the Financial Management Office in preparation of the annual end of year procurement cycle or Post acquisition plans. Develop and maintain market data on suppliers and prices. Provide summaries of contractors’ performance with reference to cost, quality, and delivery of materials. Receives procurement requests in Ariba and determines the best method of procuring the required goods or services, researches sources of supply to evaluate cost and availability and ensure adequate competition in accordance with Federal Law.
•   Purchases requested supplies/service and tracks procurement. Receives and deliver items to the customer and coordinates as needed with vendors to ensure prompt payment. S/he must properly maintain both paper and electronic files as needed to ensure compliance with Federal Acquisition Regulations (FAR) and Department of State Acquisition Regulations (DOSAR); maintain records of all procurement activities using Ariba’s eFiling programming and file reports for all procurements over the $3500 threshold to the Federal Procurement Data System (FPDS). Performs other duties that may be assigned by the General Services Officer.

Qualification Required & Experience

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

•   EDUCATION: Bachelor’s degree in Business Administration, Finance or Acquisitions is required.
•   EXPERIENCE: Minimum of four years of experience in a logistical, procurement, or supply environment is required.
•   LANGUAGE: English Level 4 (Fluency; speaking/reading/writing) is required. Good working knowledge of written and spoken English is required. (Language proficiency will be tested.)
•   SKILLS AND ABILITIES: Must be able to negotiate purchases to ensure lowest cost consistent with company standards for quality products and maintain knowledge of the local representatives and distributors and build constructive relationships. Must have a valid local driver’s license (Class B)
•   JOB KNOWLEDGE: Must have comprehensive knowledge of purchasing methods, and Department of State acquisition procedures, contracts, and research methods.

-OR-

•   EDUCATION: Two years of college studies in Business Administration, Finance, Procurement or Acquisition is required.
•   EXPERIENCE: Minimum of six (6) years of experience in a logistical, procurement, or supply environment is required.
•   LANGUAGE: English Level 4 (Fluency; speaking/reading/writing) is required. Good working knowledge of written and spoken English is required. (Language proficiency will be tested.)
•   SKILLS AND ABILITIES: Must be able to negotiate purchases to ensure lowest cost consistent with company standards for quality products and maintain knowledge of the local representatives and distributors and build constructive relationships. Must have a valid local driver’s license (Class B)
•   JOB KNOWLEDGE: Must have comprehensive knowledge of purchasing methods, and Department of State acquisition procedures, contracts, and research methods.

SELECTION PROCESS:

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

(1) USEFM who is ALSO a preference-eligible U.S. Veteran
(2) USEFM OR a preference-eligible U.S. Veteran
(3) FS on LWOP

ADDITIONAL SELECTION CRITERIA:

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold a security clearance.
5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

Salary: GH¢42,848 p.a. (Starting salary)

Location: Accra

How To Apply For The Job

Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, certificates, degrees, etc.)

WHERE TO APPLY:

Human Resources Office U.S. Embassy Mailing Address:

Human Resources Office
Through the Mailroom Chancery
American Embassy, Accra
P. O. Box 194, Accra

FAX Number: 0302-741389
Telephone: 0302-741000
E-mail Address: AccraHRO@state.gov

Closing Date: 14 June, 2016

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO THEIR APPLICATIONS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.

IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

EQUAL EMPLOYMENT OPPORTUNITY:

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

{Fan Milk Limited,Accra,Full-Time,GH,Degree,5 years,24 Jun-2016};

Fan Milk Limited is the leading manufacturer of dairy products and a significant player in the fruit drinks market. The company is currently embarking on a significant expansion programme to delight its customers even more. This, therefore, presents results-oriented individuals the opportunity to participate in the success story of the company as: Procurement Manager

Job Summary

•   The Procurement Manager will be responsible for the formulation and implementation of a consistent approach towards all sourcing, tendering and purchasing of items and services essential for the company’s operations.
•   This will include strategising to find the most cost-effective deals and suppliers.
•   The Procurement Manager must ensure that value for money is maximised while generating cost savings.

Qualification Required & Experience

•   Possess a good first degree in Procurement and Supply Chain Management or Procurement and Materials Management
•   Also have the Chartered institute of purchasing & supply (Diploma level)
•   Have a minimum 5 years relevant post-qualification working experience in procurement and supply operations
•   Have a good knowledge of the procurement laws as well as best practices within the function
•   Be able to meet strict deadlines.

Candidates must also:

•   Have strong leadership, organizational and interpersonal skills
•   Have a good knowledge of sourcing and procurement techniques as well as skills in “reading” the market.
•   Have strong communication, negotiations and networking skills
•   Be computer literate and numerate with strong analytical skills
•   Have a good experience in collecting and analyzing data
•   Have excellent decision-making and time management skills

Location: Accra

How To Apply For The Job

Qualified candidates should forward their:

•   Application
•   Detailed Curriculum Vitae
•   Contact telephone numbers
•   Names and addresses of three (3) referees
•   Photocopies of academic and other relevant certificates

To:

The Human Resources & Public Relations Manager
Fan Milk Limited
P. O. Box 6460
Accra – North

Or e-mail to:

recruitment@fanmilk-gh.com

Closing Date: 24 June, 2016

Applicants should indicate the position they are applying for as SUBJECT of e-mail or at the top left corner of the envelope.

{Cape3 Services Ltd,Accra,Full-Time, GH,N/A, 5 years,05 Jun-2016};

We are looking for an experienced Procurement Manager to be responsible for the supply of products and services essential for our company’s operations. You will strategize to find the most cost-effective deals and suppliers.

Responsibilities and Missions

•   Within the Business Development department, you will be responsible for managing the procurement services for our customer’s energy sector, Oil and Gas and mine.
•   To do this, you will:
•   Define the procurement strategy (local, international sourcing and purchasing in collaboration with management);
•   Implement this strategy through a focused range of products / services and suppliers.
•   Develop a procurement procedure in order to provide quality service. This process should cover sourcing, purchase order (compliance with technical specifications) and delivery, while taking account of the Incoterms (CIF, DDP, EXW, for international sourcing).
•   Devise and employ fruitful sourcing strategies
•   Discover the most profitable suppliers and initiate business partnerships
•   Negotiate with external vendors to secure the most advantageous terms
•   Approve the ordering of necessary goods and services
•   Finalize details of orders and deliveries
•   Examine and re-evaluate existing contracts
•   Track and report key functional metrics to reduce expenses and improve effectiveness
•   Collaborate with key persons to ensure the clarity of the specifications and expectations of the company
•   Foresee alterations in the comparative negotiating ability of suppliers and clients
•   Anticipate unfavorable events through analysis of data and prepare control strategies
•   Perform risk management regarding supply contracts and agreements
•   Control spend and build a culture of long-term saving on procurement costs
•   Prospect, prepare tenders and select suppliers capable of meeting the strategic needs of the business;
•   Negotiate with suppliers supply conditions in terms of cost, quality, time, payment terms;
•   Build and manager of supplier quality and develop long term relationships with preferred suppliers;
•   Identify, anticipate and manage supplier risks;
•   Ensuring the smooth flow of goods to delivery services concerned;
•   Check the procurement procedures and the performance of contracts;
•   Define the services concerned with the control points to optimize internal control chain purchase and contribute to budgetary expenditure control
•   Develop and monitor budget for the procurement service
•   Represent the company at trade shows, conferences, seminars

Qualification Required & Experience

•   Mechanical or Energy or power Engineers, with high concepts in procurement and logistics

Required Skills or Experience

•   Proven working experience as a procurement manager (5 to 10 years)
•   Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
•   Talent in negotiations and networking
•   Good knowledge of supplier or third party management software
•   Aptitude in decision-making and working with numbers
•   Experience in collecting and analysing data
•   Customer Focus
•   Creativity, sense of innovation

Location: Accra

How To Apply For The Job

Qualified applicants may apply with detailed curriculum vitae by e-mail to

recruitmentc3@gmail.com  making the position being applied for the subject of the mail and the CV as a word attachment.

Closing Date: 05 June, 2016

Please note that only shortlisted candidates will be contacted.

{Yinson Production,Takoradi,Full-Time, GH,N/A, 5 years,13 May-2016};

Yinson Production is a multinational Company in the business of building, operating and managing Floating Production Storage and Offloading (FPSO) vessels, Floating Storage and Offloading (FSO) vessels, and Mobile Offshore Production Units (MOPU) for the Oil and Gas Industry. Currently Yinson Production operates FPSO’s in Gabon, Nigeria, Vietnam and soon in Ghana. Yinson Production has formed a Joint venture company, Yinson Production West Africa Ltd (YPWAL) in Ghana with Oil and Marine Agencies Limited (OMA Ghana).

Job Title: Storekeeper
JOB REF: GHOS – STORE- 20

Mission

•   Manage stores of spare parts and consumables in compliance with company spare parts policy.
•   Secure adequate inventory of spare parts and maintenance materials

Scope

•   Area of responsibility extends on any area on the FPSO dedicated for storage of the spare parts and consumables.
•   The management may assign additional tasks not listed in Job Description

Duties

•   Manage the ordering, receiving, preservation, stowage and issue of all spare parts and consumables.
•   Familiar with Computerized Maintenance Management System.
•   Perform inventory checks and maintain location records of spare parts and consumables.
•   Maintain adequate stock of spare parts and consumables.
•   Maintain Material Requisitions and Purchase Orders database. Inform all parties concerned on the status of Material Requisitions and Purchase Orders.
•   Follow up on outstanding Material Requisitions and Purchase Orders.
•   Follow up non-conformity reports and implement corrective actions.
•   Ensure that used spare parts and consumables are withdrawn from the database.
•   Administrate logistics. Prepare, transmit and follow up shipping manifests for helicopters and supply vessels.
•   Ensure hazardous materials transportation and storage regulations and procedures are adhered to
•   Check that received items are in good condition and supported with proper documentation and certification.
•   Assist to control issue and storage of health hazardous substances. Ensure MSDS and PPE are available in chemical storerooms.
•   Coordinate spare parts and consumables supply with onshore logistic department.
•   Participate in preparation of spare parts lists for shutdown jobs. Arrange stowage of shutdown spare parts and consumables.
•   Keep storerooms tidy and in good order.
•   Use Permit to Work system.
•   Follow Permit to Work procedures.
•   On-the-job-training of colleagues and trainees.
•   Undertake training relevant to the position requirements.

Qualification Required & Experience

•   Essential Criteria – to meet the requirements for certification as an officer in charge of an engineering watch in manned engine-room STCW  code A-III/1
•   Excellent command in English written and spoken
•   5 years’ working Offshore  experience
•   Standard of competence according to Yinson Competence Assurance Matrix

Location: Takoradi

How To Apply For The Job

Please quote the job reference in the subject of your application and send applications to:

personnel@yinsonproduction.com

Closing Date: 13 May, 2016

{Confidential,Accra,Full-Time, GH,Bachelors Degree, 6 years,15 Apr-2016};

An equal opportunity multinational company engaged in the provision of trade solutions and advisory services to both the public and private sectors has vacancy for a dynamic person to join its winning team as a: Procurement Coordinator

Description of Main Duties:

•   To perform all procurement activities using an efficiency and consistent application of a supplier management policy in order to guarantee the quality of good/services provided and at the optimal cost
•   Creation and ongoing value creation with a world class supply base
•   Development of organizational procurement strategy.
•   Creation and management of short, mid and long term goals and objective.
•   Creation and improvement of best practice based processes (e.g. leadership, of high –value /strategic sourcing efforts).
•   Management of business process outsourcing activities
•   Identification and realization of cost-saving and cost-reduction opportunities
•   Selection and management of procurement systems
•   Management of procurement staff in(and across) sourcing, contracting, transactional and purchasing ,supplier management and miscellaneous internal procurement support activities
•   Creating a talent management process in coordination with HR to ensure that the right resource are in place
•   Managing the skills and the competency development of procurement staff ,including training development and knowledge management capabilities
•   Leadership of cross –functional teaming across other business functions and initiatives
•   Development of benchmarks and scorecards to be used for continuous improvement
•   Building a procurement center of excellence(CoE) to help transform procurement and also support broader transformation of the value chain and the enterprise
•   Vet all new suppliers proposed by business and obtain relevant approval
•   Manage and monitor the purchasing system with supplier details
•   Create/delete suppliers in the procurement system
•   Follow up on others outstanding
•   Follow up on discrepancies raised by accounts payable with regards to price variances
•   Re-negotiate new contract with suppliers upon expiry
•   Maintain catalogue of all preferred suppliers
•   Update catalogue of all preferred suppliers
•   Update catalogue in the purchasing system (both internal and punch-out)
•   Manage ‘’once off’’ suppliers as per the procedure
•   Provision for all received goods not yet invoiced to e provided to management accountant (liabilities)
•   Provide reports to operational manager projects on spend analysis.
•   Co-ordination of shipping and transport
•   Expediting /inspections and quality auditing

Qualification Required & Experience

•   A Bachelor’s degree In supply chain management ,economics ,finance, operations, engineering or a related area, with a masters degree or professional certification in that discipline preferred
•   Extensive experience in procurement ,shipping and logistics
•   Oracle system and computer applications, an advantage
•   At least 6 years of senior supply management ,operational management experience, or experience in the primary service delivery of the organization
•   A proving track record of delivering large savings via a strong team of employees that the procurement coordinator manages and develops
•   Attention to detail, precise ,high influence
•   Interpersonal related exceptional on all levels
•   Proficient on MS Office application, especially excel.
•   Strong leadership skills
•   Team player at executive levels to collaborate with business units and functional partners like IT ,Finance ,HR, etc
•   Solid operational management and general business skills and savvy
•   Working knowledge of finance and /or accounting in terms of budgeting cost management, financial accounting, treasury, risk management, etc.
•   Industry knowledge in terms of broad industry dynamics on the buy-side(and the sell-side),but also the internal knowledge and language of the business
•   Excellent communication skills and even better listening skills that allows the procurement coordinator to get the voice of the internal customer” and to understand the company culture and how to best communicate procurement value to it.
•   In-depth knowledge of sourcing and procurement principles and best practices, but does not have to come from within the procurement ranks.
•   Strong negotiation skills to use for large commercial deals
•   Experience with modern sourcing and procurement system
•   Familiarity with relevant legislative and regulatory requirement, as well as understanding of standard contractual terms and conditions to mitigate legal risk.
•   Strategic mindset and problem solving skill.

Location: Accra

How To Apply For The Job

Applications and CVs should be forwarded to:

thehrmanagerghana@gmail.com

Closing Date: 15 April, 2016

{Blue Group,Accra,Full-Time, GH,N/A, N/A,04 May-2016};

Job Summary

•   Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship)
•   Receive and process warehouse stock products (pick, unload, label, store)
•   Perform inventory controls and keep quality standards high for audits
•   Keep a clean and safe working environment and optimise space utilisation
•   Complete diary logs into inventory
•   Report any discrepancies
•   Communicate and cooperate with supervisors and co-workers
•   Operate and maintain preventively warehouse vehicles and equipment
•   Follow quality service standards and comply with procedures, rules and regulations

Qualification Required & Experience

•   Proven working experience as a warehouse worker
•   Proficiency in inventory software, databases and systems
•   Familiarity with modern warehousing practices and methods
•   Good organisational and time management skills

Location: Accra

How To Apply For The Job

Please Forward CV to:-

bluegroup6@yahoo.com

Closing Date: 04 May, 2016

{Ghana AIDS Commission,Accra,Full-Time, GH,Masters Degree, 5 years,31 Mar-2016};

Title: Procurement Manager
Reports To: Director of Administration
Immediate Subordinate: Procurement Officer

Objective of Position

To plan and manage procurement functions of the Commission covering projects of implementing partners and procurement of goods, services, works and consultancy in conformity with the Public Procurement Act 663 (2003).

Duties & Responsibilities:

•   Prepares annual procurement plan embodying a detailed list of anticipated purchases and regularly updates the plan.
•   Ensures compliance with relevant procedures, rules and regulations as prescribed by the Public Procurement Act for risk mitigation.
•   Prepares bidding documents for goods, services, works and consultancy which fall beyond Head of Entity’s threshold for National Competitive Bidding.
•   Prepares letters of invitation for goods to be procured through local shopping.
•   Prepares requests for proposals and advertisements for consultancy services;
•   Coordinates the evaluation of bids and proposals by external consultants/suppliers for goods and services.
•   Prepares contracts for supply of goods and services to ensure that goods are suitable for intended purpose and services provided meet the expected quality.
•   Processes invoices for goods and services supplied for submission to Director of Administration.
•   Monitors the procurement processes of sub-project implementing partners to ensure conformity with the established procedures.
•   Prepares quarterly procurement status report.
•   Provides inputs for and participates in capacity building activities for implementing partners.
•   Processes requests for vehicle and office equipment repairs and maintenance and sources for eligible service providers.
•   Serves as Secretary to the GAC Entity Tender Committee and sees to the efficient documentation and maintenance of records

Qualification Required & Experience

•   A Master’s degree in Business Administration, Commerce or Purchasing & Supply.
•   A professional qualification in procurement management (e.g. Chartered Institute of Purchasing & Supply (CIPS UK), Associate or Membership of a recognised management body.
•   A minimum of five (5) years’ relevant working experience in procurement management in the public sector or a reputable organization.

Competencies and skills

•   Strong administrative, leadership and managerial skills.
•   Effective communication skills (both oral and written).
•   Adequate knowledge of public service administrative rules and regulations.
•   Considerable knowledge of the Public Procurement Act, Internal Audit Agency Act and Financial Administration Act.
•   Knowledge and experience in donor-funded project procurement procedures and regulations.
•   Proficiency in the use of the computer and internet skills.

Location: Accra

How To Apply For The Job

Applications together with detailed CVs and copies of certificates are to be submitted to the address below within fourteen days from the date of first publication.

The Director General
Ghana AIDS Commission
4th Floor, Ghana Olympic Committee Building
Adjacent Ridge Hospital

Tel: 0302-919259
Email: vacancy@ghanaids.gov.gh

Closing Date: 31 March, 2016

{American Embassy,Accra,Full-Time, GH,Bachelors Degree, 4 years,10 Mar-2016};

The U.S. Mission in Accra, Ghana is seeking eligible and qualified applicants for the position of Procurement Agent in the General Services Office (GSO) of the Embassy.

BASIC FUNCTION OF POSITION

•   The incumbent provide direct supervision to six (6) Locally Employed Staff (LE) in the GSO Procurement section and provide advice to the Contracting Officer, Supervisory GSO, and Management Officer as needed on procurement activities. Manage contracting activities for the Mission.

MAJOR DUTIES AND RESPONSIBILITIES

•   The incumbent advise Contracting Officer and Contracting Officer representative on contracts and other procurement actions.
•   S/he advise customer base to ensure procurement requests are accurately submitted in a timely manner and to intervene and educate, as needed to solve problems; supervise three purchasing agents and three purchasing clerks directing daily assignments (and projects), training, writing evaluations, and determining leave schedules all with a focus on customer service.
•   Receives requests for goods, services and requests for quotes from ICASS customers and determine the method of procurement and source.
•   S/he takes action on purchase request in accordance with the method of acquisition, ranging from a rather simple Blanket Purchase Agreement (BPA) to a detailed purchase order with option years; properly document procurement actions as required by Department of State regulations.
•   BPA and Purchase Card actions are maintained in hardcopy files and all others are kept electronically.
•   Incumbent writes detailed solicitation documents for high dollar acquisitions; advertise appropriately; receive, analyze and review proposals with the Technical Evaluation Panel and conduct cost analysis to ensure price reasonableness and when over $25,000 warrant of the Contracting Officer prepare documentation for contract approval with A/OPE.
•   Properly document all contractual actions and maintain files, submitting and logging files as needed.
•   Compile cost figures for use by the Financial Management Office in preparation of the annual end of year procurement cycle or Post acquisition plans.
•   Develop and maintain market data on suppliers and prices.
•   Provide summaries of contractors’ performance with reference to cost, quality, and delivery of materials.
•   Receives procurement requests in Ariba and determines the best method of procuring the required goods or services, researches sources of supply to evaluate cost and availability and ensure adequate competition in accordance with Federal Law. Purchases requested supplies/service and tracks procurement.
•   Receives and deliver items to the customer and coordinates as needed with vendors to ensure prompt payment.
•   S/he must properly maintain both paper and electronic files as needed to ensure compliance with Federal Acquisition Regulations (FAR) and Department of State Acquisition Regulations (DOSAR); maintain records of all procurement activities using Ariba’s eFiling programming and file reports for all procurements over the $3500 threshold to the Federal Procurement Data System (FPDS). Performs other duties that may be assigned by the General Services Officer.

Qualification Required & Experience

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

•   EDUCATION: Bachelor’s degree in Business Administration, Finance or Acquisitions is required.
•   EXPERIENCE: Minimum of four years of experience in a logistical, procurement, or supply environment is required.
•   LANGUAGE: English Level 4 (Fluency; speaking/reading/writing) is required. Good working knowledge of written and spoken English is required. (Language proficiency will be tested.)
•   SKILLS AND ABILITIES: Must be able to negotiate purchases to ensure lowest cost consistent with company standards for quality products and maintain knowledge of the local representatives and distributors and build constructive relationships. Must have a valid local driver’s license (Class B)
•   JOB KNOWLEDGE: Must have comprehensive knowledge of purchasing methods, and Department of State acquisition procedures, contracts, and research methods.

SELECTION PROCESS:

When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

HIRING PREFERENCE ORDER:

(1) USEFM who is ALSO a preference-eligible U.S. Veteran
(2) USEFM OR a preference-eligible U.S. Veteran
(3) FS on LWOP

ADDITIONAL SELECTION CRITERIA:

1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold a security clearance.
5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

Salary: GH¢42,848 p.a. (Starting salary)

Location: Accra

How To Apply For The Job

Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, certificates, degrees, etc.)

WHERE TO APPLY:

Human Resources Office U.S. Embassy Mailing Address:

Human Resources Office
Through the Mailroom Chancery
American Embassy, Accra
P. O. Box 194, Accra

FAX Number: 0302-741389
Telephone: 0302-741000
E-mail Address: AccraHRO@state.gov

Closing Date: 10 March, 2016

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO THEIR APPLICATIONS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.

IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

EQUAL EMPLOYMENT OPPORTUNITY:

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

{Confidential,Kpone-Tema,Full-Time, GH,HND , 5 years,25 Mar-2016};

Our company, formed by nationals and international group of investors committed to operate and maintain power plants sustaining high standards of environmental control, safety and reliability, is seeking for a power plant project in Kpone-Tema area, to recruit individuals that wants to grow professionally and with the requisites qualifications and experience for the following position: Store Keeper

Summary Job Responsibilities:

•   Adhere to plant operational policies and procedures for production goal achievement and handle work safely.
•   Maintain store facilities to ensure smooth functioning
•   Place orders to new stock and supplies whenever necessary
•   Responsible for upkeep of various appropriate records of materials received
•   Supervise deliveries of new equipment and ensured that all the supplies were in proper order
•   Store supplies and items received in their designated place to avoid time wasted searching for items and general confusion
•   Issue supplies as per clients demand and maintain records transactions.
•   Rigorously maintain budget of all the expenditures incurred and presented same to Engineer and operation managers.
•   Report to management on a regular basis regarding the need/demand of items so that the future orders could be placed accordingly.
•   Monitor the functioning of store equipment (i.e forklift, elevators etc) and report problems and failures to the  Engineer Manager

Qualification Required & Experience

•   HND or Undergraduate in Mechanical / Electrical Engineering or Diploma in Material Management with 5 or more years experience
•   Experience with Maximo material management software
•   Reports to engineer manager

Location: Kpone-Tema

How To Apply For The Job

All applicants should send their resumes via e-mail at:-

info.om.power@gmail.com

•   Indicate the job title as the subject to: i.e Field Operator
•   The C.V should include, in the following order the key information requested
•   Applicant Personal details / Personal statement / work experience / education / skills / references
•   Applicants who do not follow the above instruction will not be considered

Closing Date: 25 March, 2016