About Proforest

•   Proforest is a dynamic not-for-profit organisation with global presence that has established itself as a leader in the development and implementation of sustainable production and responsible sourcing.
•   We have over 15 years' experience working on sustainability in the forests, oil palm, soy, sugarcane, rubber and beef sectors at a range of scales that includes smallholders, communities and forest-dependent people through to multinational businesses.
•   We work at all levels throughout commodity supply chains - from international policy and legislation to practical operations on the ground - supporting the development and implementation of workable environmental and social standards and safeguards that help to produce and source natural resources sustainably.

Position summary

•   This position is an exciting opportunity to take responsibility of providing effective day-to-day administrative and financial management within a busy and a fast growing company.
•   Based in Accra, Ghana, the post will involve management of finance, office administration and provision of human resource and IT support.
•   The Operations and Finance Manager should be a strong communicator with exceptional planning and analytical skills, motivated and well-organised person with high attention to quality and detail in order to effectively manage the financial and administrative activities to ensure the smooth running of the regional office.

Responsibilities:

Operation and Office Administration

•   Identify, investigate, and analyse potential operational improvement. As appropriate and based on findings make proposal for operational changes (policy, procedures, processes, etc.)
•   Maintain proactive and effective communication with relevant institutions and organisations
•   liaise closely with other Proforest offices and particularly the UK office
•   Implement administrative and finance management systems to ensure compliance with Proforest Group systems, policies and procedures
•   Manage contracts and relationship with service providers (office rent, insurance, utilities, etc.)
•   Manage all procurements to ensure office equipment and other materials are purchased cost effdctively and available when required.

Health and Safety    

•   Monitor Travel Alerts and provide travel risk information to Proforest staff -
•   Promote and maintain awareness and compliance of Health and Safety in accordance with Proforest's policy
•   and best practice and legal requirement including carrying out risk assessments

Finance

•   Manage office finance budget and financial resources (basic bookkeeping, office expenditures, financial reporting)
•   Ensure compliance with Group Finance procedures and provide accurate and timely financial reporting to the Group Finance department
•   Provide support for year-end audit
•   Co-ordinate statutory reporting with the Registrar General, Ghana Revenue Authority etc.

Human Resources and IT

•   Support recruitment and induction process for new staff
•   Maintain payroll and to ensure staff absence records are kept up to date
•   Maintain IT and communication technology (laptops, phone/conferencing systems)

The successful applicant will be expected to carry out other tasks that may be assigned by the Proforest's directors or his/her line manager as may be required.

Salary

•   Commensurate with skills and experience but within the range of GHC9,000.00 - 11,000.00/month depending on qualification and professional experience

Qualification Required & Experience

Essential

•   A minimum of masters' degree and/or an equivalent recognized professional qualification in a relevant discipline (e.g. business administration, accounting, financial management, etc.)
•   Minimum of 5 years' experience in a similar role (office administration/management, finance administration)
•   Good understanding of Accounting rules and experience in bookkeeping and financial reporting
•   Computer literacy, in particular very good MS Excel skills

Desirable

•   High level of accuracy and attention to detail
•   Highly developed interpersonal and team-working skills
•   Excellent communication skills in a variety of settings (formal/informal, dealing with partners, clients, vendors etc.)

Salary: GH 9,000 to 11,000 - month depending on qualification and professional experience

Location: Accra

How To Apply For The Job

Send your CV and a cover letter of no more than two pages each and confirmation that you are eligible to work in Ghana to:-

personnel@proforest.net

Closing Date: 1st March, 2016