Job Vacancy For Administrative Manager At Project Peanut Butter (PPB)

Organization Description:

Project Peanut Butter (PPB) is a nongovernmental organization (NGO) dedicated to producing Ready-to-Use Therapeutic Food (RUTF) for the treatment of childhood malnutrition in Ghana. RUTF is a life-saving product that is used to fulfill the programmatic needs of humanitarian agencies such as UNICEF, Doctors Without Borders, and the Ministry of Health/Ghana Health Service.  PPB’s factory is internationally accredited and follows strict international standards to ensure it is producing a high quality, safe product.

Job Summary:

The primary responsibility of the Administrative Manager is to manage all financial, logistical, human resources and organizational duties to ensure the factory office runs efficiently and complies with all NGO and food production regulations.

Key Responsibilities

•   Maintain relationships with government agencies responsible for NGOs and food production
•   Obtain/maintain all NGO and food producer licenses and permits
•   Manage the finances, including bill payment, records, budgets and bank accounts
•   Manage shipping/importation
•   Pay utility bills and address service issues
•   Take weekly stock and prepare stock report
•   Make daily production reconciliation
•   Order local ingredients
•   Receive phone calls and manage inquiries
•   Arrange work from contractors as needed
•   Manage staff payroll: timesheet, taxes, SSNIT, salaries, payments
•   Manage staff data and other HR documents
•   Manage staff welfare
•   Act as in-country liaison for international volunteers
•   Maintain confidentiality of all staff and organizational information
•   Assist the Country Director, Production Manager and/or Quality Manager in various duties
•   Other duties as assigned

Qualification Required & Experience

•   Bachelor’s Degree in business administration, finance, development studies, or related field required; Master’s degree preferred
•   At least three years of experience working in administration for an NGO or business
•   Demonstrated experience with financial management required
•   Demonstrated experience with importation/customs/logistics preferred
•   Experience with human resources
•   Advanced computer skills, including Word Processing, Excel, email
•   Excellent written and verbal English skills
•   Attention to detail required
•   Ability to work under pressure and to manage multiple tasks simultaneously
•   Critical thinking skills and ability to problem solve effectively and efficiently
•   Professionalism
•   Candidates currently living in Kumasi are preferred

Location: Kumasi

How To Apply For The Job

To apply for this position, please send your CV/Resume and Cover Letter addressing your finance, business/NGO administration, and logistics experience to

Closing Date: 25 January, 2016

Interviews may be offered before the deadline.

•   Incomplete applications will not be reviewed
•   Female candidates are strongly encouraged to apply
•   Early submission of applications is encouraged
•   Finalists will be contacted by email to arrange for an interview