Job Vacancy For Finance Assistant At UNFPA



UNFPA, United Nations Population Fund, in the world’s largest international source of funding for population and reproductive health programmes. UNFPA works with governments and non-governmental organizations in over 140 countries in all matters related to the reproductive system. Reproductive health is recognized as a human right, part of the right to health. UNFPA assists countries to formulate population policies and strategies in support of sustainable development.

TITLE: Finance Assistant
CATEGORY: GS5
Duration: Fixed Term Appointment; One Year Initially
Duty Station: Accra, Ghana
Organizational Unit: UNFPA Country Office

Main Tasks and Responsibilities:

Office Finance Support:

•   Provides financial information support, within the corporate information system modules, to Programme Analysts during budgeting, implementation and monitoring of projects
•   Assists in the financial management of the Country Office budgets formulation, monitoring of expenditures and preparation of revisions according to the needs of the office.
•   Maintains financial records and monitors systems to record and reconcile expenditures,  balances payments, statements payment disbursement vouchers and other day-to-day transactions.
•   Assists in the preparation of financial reports of trust funds and other joint programmes.
•   Reviews supporting documents attached to the authorization for payments by CO staff implementing partners and vendors.
•   Prepares payment disbursement vouchers writes out cheques for signature and issues them to vendors
•   Maintains petty cash and subsequent replenishments
•   Ensures the correct and up to-date filing of all financial information
•   Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on administrative and financial issues.
•   Keeps the operation team informed by providing relevant information, reports or status updates
•   Banks cash and cheques received periodically
•   Assists in periodic audit and verification visits

Administrative Support:

•   Processes financial transactions in an accurate and timely manner
•   Ensures the timely completion of all financial and other administrative requirements

People Management & Leadership:

•   Provides information, technical advice and guidance on all aspects of financial management; including NEX procedures, auditing, budgets, and cash flow management;  liaising and advising on best practices as necessary in-house as well as with external stakeholders.
•   Exchanges relevant information and maintains  an open line of communication with colleagues and his/her supervisor.
•   Actively participates in CO and operation unit meeting

Other

•   When appropriate, undertakes other related duties assigned by the supervisor and /or Representative.

Required Competencies
Functional Competencies:

•   Implementing management systems
•   Business acumen and ability to multi- task and balance competing priorities.
•   Innovation and marketing of new approaches.
•   Pro- activeness and client orientation
•   Organizational awareness.
•   Job knowledge-technical expertise

Core Competencies:

•   Values Integrity/commitment to mandate. Knowledge sharing/Continuous learning, valuing diversity.
•   Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self management
•   Working with people: Empowerment/Developing people/Performance management.
•   Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making.

Job Requirements
Academic Requirements:

•   An undergraduate degree or Diploma in Accounting, business administration, Finance, public administration or other related field

Experience:

•   At least 3 years progressively responsible experience in finance in a public or private sector environment
•   Detailed   knowledge and understanding   of clerical, administrative,   secretarial best practices and procedures within a multicultural corporate environment

Languages:

•   Fluency in oral and written English.

Computer Skills:

•   Expertise in current office software applications
•   Proficiency in Atlas, PeopleSoft, and other computerized applications used by the UN

Location: Accra

How To Apply For The Job

Applications to be addressed to the Representative at:

[email protected]

Closing Date: 13 December, 2013

Completion of United Nations Personal History form (P11) is mandatory. Download   form at http://ghana.unfpa.org/ index.php (See Job Opportunities link)

Should you require any further information, do write to [email protected] Only shortlisted candidates will be contacted. Women are encouraged to apply. Successful candidate should be ready to assume duty at short notice.