Job Vacancy For Administrative Assistant(L4) At UNESCO



UNESCO Accra is inviting applications from qualified Ghanaians Nationals for the following position:- Administrative Assistant(L4)

Position Title: Administrative Assistant(L4)
Type of contract: Fixed Term
Duration: 2(two) years
Annual Salary: As per UN salary scale

Summary of Responsibilities

•   The Administrative assistant will assist in the preparation of budgets, Work Plans, Budget report etc.
•   Verifies budgetary/financial transactions and expenditures, inputting data in the automated financial management system SAP for payment and reporting on activity implementation and expenditure status
•   Prepare administrative paperwork and forms, submit request for approval and provided processing assistance and support budgetary/financial initiatives
•   Maintain office petty c ash, act as bank focal point, carry on reconciliation and follow up on bank documents
•   Prepare a variety of contractual documents, assist in procurement and travel management
•   Liaise with service providers/regulatory authorities for utilities, custom, VAT and other relevant services
•   Assist in HR related activities such as drafting routine correspondences, record keeping and other relevant works
•   Performs additional duties that may be required to ensure the success of the work team.

Qualification Required & Experience

•   Minimum of University Degree in Business Administration/Finance/Accounting and relevant field
•   Minimum of 5 years of relevant professional experiences particularly in Finance and Administration. Good knowledge of the UN rules, procedures in financial transaction and experience in budgetary planning and reporting and the use of ERP would be an advantage

Other Skills/Competencies:

•   Confidentiality
•   Communication / Organisational skills
•   Flexibility / Adaptability
•   Team Work
•   Analytical skills

IT Skills: Proficiency in Microsoft Office suites is required

Languages: Fluency in written and spoken English

Location: Accra

How To Apply For The Job

Interested candidates should submit their application letter and CV to the Finance and Administration Officer:-

[email protected] Using UNESCO CV Form

Click Here To Download UNESCO CV Form

Applications that do not meet the requirement as above-described will not be considered.

Closing Date: 15 January, 2016
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