•   Department: Specialised Institution
•   Directorate: Administration and Finance
•   Grade: G5
•   Annual Salary: USD 19,388 - USD 25,781
•   Supervisor: Director of Administration & Finance
•   Reference: ECW-GIABA/BSEC-G/001/2015
•   Duration: Permanent

Duties and Responsibilities

•   Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule;
•   Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the  office;
•   Management of mail: create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature;
•   Undertake any other duty assigned by the superiors.

Qualification Required & Experience

•   Vocational Training/Diploma or equivalent in Secretarial work or Administration;
•   At least 6 years experience in a similar position;
•   Excellent command of computer applications: MS-Office (Windows, Word, Excel, Internet);
•   Document and database management skills;
•   Sense of confidentiality;
•   Excellent written and oral communication skills;
•   Able to work under pressure in a multicultural environment;
•   organised and high sense of responsibility and relations.

Age

The officer should not be over 50 years old at the point of recruitment.

Language

Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A working knowledge of a third ECOWAS language  would be an advantage.

Location: Dakar, Senegal

How To Apply For The Job

Applicants may use the application form to apply indicating the position(s) they are interested in.

Interested candidates should download the application form, fill it and send it together with their CV as an email attachment to the following email address:

applications@ecowas.int

•   Applicants should indicate in the body of their forwarding mail, the title(s) of the position(s) they are applying for.
•   NB: PLEASE DO NOT ATTACH YOUR CERTIFICATES TO THE APPLICATION EMAIL.
•   ANY APPLICATION RECEIVED AFTER THE VACANCY CLOSING DATE WILL NOT BE CONSIDERED.
•   Applicants experiencing difficulties sending their application with a hotmail or windows live email account should forward their application via other mail providers such as Gmail, Yahoo, etc. Applicants may also call +2349020946554 for further information.
•   Applicants may also call +2349020946554 for further information. Please call this number from Monday to Friday between 9AM and 5PM (GMT+1).

Closing Date: 04 December, 2015