VACANCY NOTICE NO – 21/15 ACC

•   POSITION: EXECUTIVE ASSISTANT TO THE HIGH COMMISSIONER
•   SECTION: ACCRA - CHANCERY
•   GRADE: B3 (L)
•   POSITION TYPE: 3 YEARS CONTRACT

The British High Commission (BHC) Accra works to support the UK Government’s foreign policy objectives in Ghana and has a vacancy for an Executive Assistant to the High Commissioner B3 (L).

The job holder will provide high level administrative support to the High Commissioner (HC) and Deputy High Commissioner (DHC) and engage with a range of key stakeholders in Ghana Government, other diplomatic missions, NGOs, UK Government departments as well as BHC Sections.

The High Commissioner is also non-resident Ambassador to Burkina Faso, Benin and Togo, and has wider regional responsibilities. The job holder will report to the High Commissioner.

The successful candidate would be expected to start in June or July 2015.

The main elements of the job include:

•   Managing HC’s and DHC’s diaries effectively and efficiently. Responding to invitations, liaising with other political and key stakeholders including at senior level
•   General office duties; Dealing with visitors, telephone calls, all general enquiries to the office
•   Managing the office information system, including paper and electronic record-keeping, gift and other registers
•   Responsible for assisting with the organising of programmes for official visitors coming to Ghana
•   Routine tasks on behalf of the wider High Commission including processing of the diplomatic bags
•   Liaising with Residence Manager and the High Commissioner’s wife on issues relating to functions, invitations, visitors and give support concerning guests list and social events. To act as a point of contact in the absence of the Residence manager concerning invitations to social events
•   Management of contacts databases and high priority invitation lists
•   Responding to and drafting routine correspondence
•   Arranging programmes for HC’s travel in Ghana and overseas including producing expense claims
•   In HC’s and DHC’s absence (leave/official travel) to manage the office (ie inbox, diary, calls, letters) ensuring that the relevant people are informed/represented etc
•   Line management of front of house receptionists and Residence Manager
•   Managing BHC’s internal communications, including the production of a quarterly newsletter
•   Support the governance of key posts boards and some cross-cutting High Commission programmes

Qualification Required & Experience

The skills/attributes of the successful applicant should include:

•   Prioritising in a fast-paced work environment, assuming responsibility for tasks with minimum supervision and delivering to deadlines
•   Strong self-organisation, the ability to be flexible and resilient
•   Being an excellent team player
•   Communication and influencing skills, including excellent drafting and proof-reading in English, including records of meetings
•   The ability to maintain high-level contacts with UK Government departments, Government of Ghana offices, BHC staff, members of other diplomatic missions as well as members of the public
•   Feeling comfortable dealing with sensitive issues, and therefore the ability to be highly ethical and discreet
•   Strong IT skills using Microsoft software
•   Knowledge of the UK and of UK Government structures would be an advantage
•   Good written and spoken French would be a distinct advantage

Key competences required:

The British High Commission staff work according to the UK Civil Service Competency Framework relevant to each job. The competences required for this job are:

•   Making effective decisions
•   Delivering a quality service
•   Leading and communicating
•   Collaborating and partnering

The successful applicant will need to:

•   Undergo a rigorous security clearance process. Confirmation of appointment is subject to the awarding of security clearance observe the UK Foreign and Commonwealth Office’s diversity and equality policies show some flexibility over working hours, as they may on rare occasion be unsociable

Salary: GHS 3,045.00

Location: Accra

How To Apply For The Job

Information for applicants

•   The monthly salary for this position is GHS 3,045.00 plus access to performance-related pay.
•   The British High Commission’s conditioned working hours are 35 hours per week (net) and staff are entitled to 26 days paid leave per year plus 13 public holidays. Staff also benefit from medical cover and access to learning and development opportunities.
•   The appointment will be offered on a one year contract and subject to the satisfactory completion of a probationary period. Thereafter, the appointment will be renewed for periods of 3 years, subject to satisfactory performance, by mutual agreement.

NOTE:

•   All applicants must be legally able to work in Ghana with the correct visa/status or work permit.
•   The successful applicant will demonstrate that they meet the requirements under Ghanaian law to work in Ghana.
•   The British High Commission in Accra is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
•   Staff recruited locally by the British High Commission in Accra is subject to Terms and Conditions of Service according to local Ghanaian employment law.
•   Reference checking and security clearances will be conducted.

If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful.

Note: Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply
Applicants should submit a short (1 page maximum) cover letter stating why they are a suitable candidate for the position along with a copy of their CV and attached application form.

Internal applicants should submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to Human Resources, by email:

Recruitment.Africa@fco.gov.uk

Closing Date: 02 June, 2015

•   The closing date is the 2nd June 2015 and no further applications will be accepted after that date. Only electronic applications will be accepted.
•   All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 20/15 ACC and the position you are applying for.
•   Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 20/15 ACC, and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

More information about the work of the British High Commission in Ghana can be found at  http://ukinghana.fco.gov.uk/en/ and the work of UKTI can be found at  https://www.gov.uk/government/organisations/uk-trade-investment