Job Summary

The Fleet Management/Transport Officer is located in the Operations Department of the USAID Systems for Health Project.  The position will work under the supervision of the Director of Operations to manage a pool of project vehicles, ensuring efficient use of resources and coordinating field travel to the regions across the country.

Roles and Responsibilities

•   Manage and oversee the project transport function.
•   Ensure that all project vehicles are in excellent operating condition, properly assigned and that drivers carry out basic maintenance such as checking oil and fuel levels, tire pressure, transmission, and that the vehicle is clean, neat and has proper accessories such as spare tire, jack, fire extinguisher, triangles, first aid kit and tool kit.
•   Develop weekly/monthly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles.
•   Ensure that vehicles are in excellent operating condition, clean and safe.
•   Ensure that safety measures are up-to-date and that all personnel are properly dressed and complying with procedures relevant to the operation.
•   Maintain individual files on each vehicle, documenting all repairs and operating costs, including gas and oil consumption and breakdowns.
•   Ensure that all documentation concerning the vehicle is current such as registration, insurance policy, license plates and log book.
•   Monitor vehicle log books weekly
•   Keep track of fuel card use for each vehicle and reconcile bills and vehicle records monthly
•   Analyze trip requests and note patterns and requirements to ensure that the fleet is adequate and responding to all needs.
•   Ensure that drivers are well trained in all types and kinds of fleet vehicles and undergo periodic health check-ups and eye tests.

Qualification Required & Experience

•   Bachelor’s Degree in Logistics Management is required.
•   Minimum of 2 years of fleet management experience preferably with USAID-funded programs.
•   A thorough knowledge of automotive vehicle operation and safety and maintenance is required.
•   Excellent written and oral communication and interpersonal skills is required.

Skills & Abilities:

•   Excellent organizational skills, attention to details, and ability to manage multiple tasks.
•   Ability to organize trip and work schedules.
•   Must be able to negotiate effectively conflicting desires or requests from drivers for changes in trip or work schedules.
•   Tact to establish priorities during periods of peak demand for vehicle service.
•   Proficiency with Microsoft Office products (Word, Excel, Outlook)

Location: Accra

How To Apply For The Job

For immediate consideration, please email your CV and cover letter to:- nafful@systemsforhealth.urc-chs.com, indicating “Fleet Management & Transport Officer" ?in the subject line.

Closing Date: 27 May, 2015

Due to the large number of inquiries we receive, only candidates who have met the experience and qualifications required for this position will be contacted. No phone calls, please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.