Job Vacancy For Junior Administrative Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) - is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief:

Governance for Inclusive Development (GovID) – The GovID programme supports national actors and overall 100 MMDAs to increase their revenues and use it for inclusive development. GovID works for a planned, meaningful, and inclusive use of public funds according to the motto “raise more, invest better”.

Scope of Role:

• The junior administrative specialist is primarily responsible for providing basic technical support for the project and working in close collaboration with the project leads towards the achievement of project goals.


• Organizes conferences, workshops, and trainings for the project: including provision of logistics, preparation of the agenda, documents,
and presentations, as well as writing of minutes.
• Makes travel arrangements (hotels, flights, etc.), including reimbursement documents for travels.
• Coordinates purchase of equipment supplies and materials.
• Prepares the documentation for contracts, services and/or purchases.
• Participates in the planning, execution and documentation of meetings, workshops, seminars, and other events held within the framework of the project.
• Complies with the regulations regarding accounting, contracts, and purchases according to internal processes and rules (P&R)
• Organizes and updates archives and documentation in compliance with GIZ knowledge management – manages, checks, and updates the inventory of project office.
• Performs other duties and tasks at the request of management

Qualification Required & Experience

• University degree in BA/BSc Administration, Social Science or similar area.
• Minimum of one (1) to two (2) years of relevant professional experience.
• Very good working knowledge of ICT tools (related software, phone, email, the internet) and computer applications (e.g. MS office)
• Good/Strong organizational and writing skills.
• Experience in office management and administrative tasks.
• Good interpersonal, management and communication skills.
• Strong command of English language (both written and oral) is required; knowledge of German language is an asset.
• Ability to multitask and work under pressure.
• Rendering result-oriented performance.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to:

[email protected] quoting the Job Code 2023/GovID/02/15 in the subject line. If you do not hear from us two (2) weeks after the deadline, please consider your application unsuccessful.

Closing Date: 01 March, 2023

GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.