Job Vacancy For Manager, Company Secretariat

Job Summary:

• Responsible for supporting the company secretariat to ensure compliance, good corporate governance, and the management of the company’s records, reports, and related communication.
Job Role

• Support the end-to-end Board process, by ensuring high quality papers are circulated to Directors.
• Responsible for minutes drafted on timely basis with all Board actions duly and clearly documented and proactively followed per assigned.
• Facilitate and/or participate in interactions with Regulatory bodies, Registrar General, Securities and Exchange Commission and Ghana Stock Exchange as assigned.
• Ensure continuous update of tailored induction programs for all newly appointed Directors.
• Offer advisory services for Directors relevant trainings to build directors capacity.
• Maintain a training catalogue and register for all trainings rolled to Directors.
• Coordinate the administration of Annual General Meetings ensuring compliance with Companies Act, Constitution and Policies of the Company.
• Filing of statutory returns and other relevant documents at the Registrar General’s Department, Ghana Stock Exchange and other relevant bodies.
• Organize and maintain documents in paper and/or electronic filing system.
• Review of related charters, terms of reference and policies to align with Companies Act, related laws and regulations and Companies’ Constitution
• Review of new laws impacting corporate governance, Scancom Plc and its subsidiaries.
• Assist with Board Evaluations and analysis of feedback to inform performance requirements.
• Management of Insider trading Register with relevant stakeholders
• Input into the Policies, Processes and Procedures of the Company Secretariat
• Draft letters/ resolutions and documents in accordance with the Companies Act and business needs as required by the Company Secretary
• Conduct research on related business areas to ensure compliance and alignment with best practices, including collation and analysis of statutes, decisions, legal articles, codes, documents, and other data related to the Telecommunication and ICT industry.
• Network, build solid relationships and develop a close working relationship with internal and external stakeholders to provide an integrated service.
• Champion the use of the Delegation of Authority Matrix across the organization.

Participate in the review of related Business Processes internally and externally to drive efficiency gains and meet overall business objectives.


• Dynamic and highly competitive telecommunication & ICT industry
• Regulated environment / Complexities of listing on the Ghana Stock Exchange (GSE) given expanded ecosystem.
• Performance Driven Environment
• Diverse cultural
• Customer Experience being the core of delivery.
• Parent / Subsidiary Requirements
• Legal compliance – Company law requirements

Foundational Skills Proficiency Required

Strategic Planning & Thinking

• Analyze the organization’s wider environment and draw conclusions about the impact of events and activities; guide the team to create solutions that deliver value in line with the business plans.
• Develops and implements organization wide policy by determining target audience, building coalitions with the appropriate population, and developing a budget.

Critical Thinking

• Introduces new approaches that may have been tried elsewhere.
• Examines situations from multiple or different perspectives.
• Recognizes points for improvement and uses imagination to solve problems.

Analytical Thinking

• Organizes, classifies, and synthesizes the data into fundamental issues.
• From the information, identifies the most probable causes of the problem.
• Reduces the information down into manageable components.
• Identifies the logical outcomes from analyzing the data collected.

Decision Making based on Decision Modelling

• Maintains the utmost integrity and always behaves ethically. Identifies gaps in information and makes informed assumptions to take timely action.
• Addresses very complex issues and makes a judgment call on the need for additional analysis or the business necessity to take a timely decision, with the available information.
• Demonstrates basic understanding of different decision models.

Integrated Analytics

• Leads the business insights strategy for the organization and makes a significant contribution to the overall strategic planning process.
• Is considered highly influential and credible in providing customer, market, and business insights to inform and improve the quality of decision making across the organization.

Qualification Required & Experience

• A Degree in Law and a qualifying certificate in Law (ie. Bar Exams etc.)
• Institute of Chartered Secretaries and Administrators (ICSA)/ Chartered Governance Qualifying Program (CGQP) is a plus.


• 6 years relevant Experience
• Experience in a Company Secretarial role is an added advantage.
• Experience engaging with securities commission is an added advantage.

Professional/Technical competencies:

• Contract Management / Drafting skills.
• Information Management
• Reporting skills
• Stakeholder Relations Management
• Filing and record keeping
• Computer literate
• Research and analytics
• Agile way of work

Skills / physical competencies:

• Ability to manage self, good time management, takes and manages accountability.
• Energy & Drive – Innovative, takes initiative, result oriented and develops self consistently, creativity and innovation.
• Interpersonal Skills – leadership, customer centricity, collaborative, and coaches & develops others.
• Personal Skills – trustworthy, integrity and ethical in dealings
• Operating Skills – Ability to focus on priorities and plans, manages and monitors work effectively.
• Organisational Positioning skills – good written and verbal communication, commitment to the organization
• Global thinker, Analytical thinking, and problem-solving abilities
• Must be discreet and maintain Confidentiality at all times.

NB: The Incumbent must maintain strict confidentiality always.

Location: Accra

How To Apply For The Job

Qualified applicants should indicate vacancy number ADTRACK – COSEC003 as the email subject. Interested and qualified applicants should send their Curriculum Vitae to:

Closing Date: 26 January, 2023

Only shortlisted applicants will be contacted