ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Programme Support Office

Job Purpose:

• (State major reason for the position)The position holder is responsible for undertaking book-keeping, administrative and programme support functions to facilitate programme delivery at assigned regional programme.

Key Activities

Transaction Processing and Filing

• Source and receive competitive invoices and other supporting documents,check mathematical accuracy and submit for accountant’s recommendation
• Process cheques and input transactions in SUN
• Maintain a filing system that facilitates easy and secured safekeeping and retrieval of financial documents

Petty Cash Management

• Process for approval, staff requests for petty cashre-imbursements
• Reconcile petty cash book in SUN with the physical cash balance on a daily basis.
• Process petty cash payments in line with approved budget lines
• Periodically request and process petty cash replenishments to restore petty cash to theimprest amount.
• Conduct monthly and year-end cash count in line with LFPPM

Procurement and Stores Management

• Secure the necessary documentation as prescribed
• Review and process stores requisition
• periodically update stock sheets to determine stock levels
• Order stores items to restore depleted stocks to maximum levels
• periodically undertake stock counts and reconcile actual quantities with stock sheet quantities
• Perform stock counts and fixed assets verification jointly with Accountant

Treasury

• Maintain cheque register to track receipt and issuance of cheque books
• Receive all cash/cheque and provide receipts appropriate and ensure all cash receipts are banked as soon as possible, and that no funds received is held for more than one week

Administration

• Maintain fixed assets register to record all fixed assets of the region
• Manage official correspondence and mails of the region
• Liaise with PM for the contracting of services such as security and cleaning
• Maintain register of contracts and other legal documents of the organisation
• Manage the Resource Centre for the regional office
• Provide oversight responsibility for the front desk

Assets Management

• Coordinate vehicle movement to facilitate effective programme work
• Ensure timely maintenance of all organisational properties
• Advise management on vehicles and other equipment that are not fit for purpose for appropriate action to be taken
• Ensure maintenance of rented office space and other equipment
• Ensure timely procurement and renewal of insurance to cover valid organisational assets
• Coordinate requests for insurance claims for all policies

Records Management

• Make effective use of AAG’s records management system

Programme Support

• Undertake other programme activities as may be directed by the Programme Manager
• Perform other administrative functions that may be assigned from time to time
• Arrange for logistics and venue for implementation of programme activities
• Manage floats for programme activities in line with the LFPPM requirements Child Protection Responsibilities
• To be abreast with the child protection policy
• Educate other stakeholders that work with the LRP who will come into contact with children according

Qualification Required & Experience

• First Degree or its equivalent in relevant field with 2 years experience.

TECHNICAL(State core job knowledge/skills required for successful execution of the job)

• Ability to process cheques and input transactions in SUN system
• Ability to maintain a filing system
• Abreast with Insurance policies Abreast with procurement policies
• Ability to maintain fixed assets and contract register
• Ability to manage official correspondence

PERSONALITY (State core personal attributes required for successful execution of the job)

• Integrity; communication and negotiation skills; team working including virtual team-working; self-motivated; high learning ability; active listening skills; stress tolerance and good judgment

Location: Wa- Upper West Region

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

jobs.ghana@actionaid.org

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”