Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs, and Peaceful and Inclusive Societies, which focuses on good governance.

Project Brief:

• The GIZ Country Office in Accra, Ghana, is seeking a Receptionist to serve as the first point of contact, representing GIZ in a professional and welcoming manner.
• The Receptionist will be responsible for managing front-desk operations, handling general inquiries, coordinating meeting logistics, and supporting administrative tasks to ensure smooth day-to-day operations at the office

Tasks:

• Answer and direct phone calls at the reception in a polite and friendly manner.
• Welcome visitors and provide information, notify staff about visitors, and direct calls and visitors appropriately.
• Maintain the reception area and all common areas in a clean and tidy manner at all times.
• Operate standard office equipment on a regular basis.
• Keep detailed and accurate records of visitor requests and of calls received.
• Register, document and organize incoming and outgoing correspondence; receive deliveries and distribute incoming mail.
• Maintain contact and provide information to the Development Workers (DW) as the DW Focal Person, including administrative support like scheduling onboarding, processing allowances, following up on payments, acquisition of Non-Citizen Ghana Card.
• Update the DW manual and onboarding checklist on IDA, manage the DW folder on SharePoint, file all relevant DW related documents on the data management system (dms).
• Receive, sort and file tender documents, scheduling bid openings, and participate in bid openings for shortlisted tenders for goods.
• Perform other duties and tasks at the request of management

Qualification Required & Experience

• BSc. Administration or similar qualification.
• At least three 3 to five 5 years work experience in a comparable position
• Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications. (e.g., MS Office)
• Excellent organisational and management skills.
• Excellent communication skills in written and verbal, incl. over the phone.
• Good knowledge of the English language, ideally knowledge of German.
• Comfortable multi-tasking and prioritizing tasks without guidance.
• Excellent interpersonal skills.
• Punctual with strong attendance history

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to:

recruitment-ghana@giz.de under the Job Code 2025/RE/22/07. If you do not hear from us four (4) weeks after the deadline, please consider your application unsuccessful.

Closing Date: 08 August, 2025

GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply