DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Africa Lead II

ANTICIPATED START DATE: IMMEDIATE

The USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project is a five-year effort to support and advance the agricultural transformation in Africa as proposed by the African Union Comprehensive African Agricultural Development Program (CAADP), while simultaneously contributing to the Feed the Future goals of reduced hunger and poverty, by building the capacity of men and women African leaders, institutions and stakeholders to develop, lead, and manage the structures needed for the transformation process. This project has three components:

•   The establishment of institutional/organizational architecture to lead African agriculture transformation at the national and regional levels, operating at the highest level of effectiveness;
•   The operationalization of capacity to manage the policy change and alignment process; and
•   The effective participation and leading when necessary, of Non-State Actors (NSAs) in the CAADP process.

General Description

The Office Coordinator will oversee the day-to-day administration of the Africa Lead II office by ensuring that necessary resources such as offices supplies, transportation, maintenance of power and electricity are available for staff to implement the project.  The OC will also assist with the enforcement of all project and HO related policy and procedures.

Responsibilities

•   Assists the Logistics Manager and Technical staff with the facilitation and planning of all major conferences, trainings, and events including procurement of services and goods, travel arrangements, scheduling logistics, transportation of clients, registration of participants, and printing of materials such as name badges, registration forms and packets, etc.
•   Assist Human Resources Specialist with the collection and maintenance of HR paper and electronic files.  Send correspondence to applicants, consultants, and employees as needed to addresses HR related issues.
•   Assists with the enforcement of all outlined DAI and project administrative policies and procedures.
•   Ensures that office supplies are adequately stocked and maintain.  Orders supplies as needed.
•   Supervises the cleaning staff in office
•   Ensures office maintenance and organizes repair and servicing of equipment etc.
•   Keeps track of record map and paper filing system
•   Ensures that ECG bill is paid for on time and monitors office usage to prevent unexpected outages.
•   Maintain petty cash in absence of Administrative Assistant.
•   Organizes events and meetings in office
•   Provides coverage for receptionist/administrative assistant as needed.
•   Assists with the coordination of drivers as needed in absence of Logistics Manager.
•   Provides support in other administrative areas as needed such as HR, and/or Finance.
•   Other duties as assigned

Qualification Required & Experience

•   Minimum Bachelor’s degree with 2-5 years of administrative and finance experience with USAID or other international donor-funded technical assistance projects;
•   Ability to communicate effectively and interact with all levels of staff, vendors, and the public
•   Strong ability to work under pressure, multi-task and to shift priorities as needed.
•   Strong planning and organizational skills
•   Bilingual French/English preferred

Location: Accra

How To Apply For The Job

If you have the qualifications and skills listed above, please send the following to

africaleadftf@dai.com

Closing Date: 29 October, 2014

•   CV
•   Salary history
•   Three professional references
•   Unedited writing samples (include design work if available)

Please title the subject of your email as: “Office Coordinator” Application

•   This is an Accra-based position with potential travel within the region.
•   Qualified Ghanaians, ECOWAS nationals and expatriates based in Ghana are encouraged to apply.