Job Vacancy For People and Culture / Administration Officer At World Vision International



World Vision International is a Christian Relief, Development and Advocacy organization dedicated to working with children, families and their communities worldwide to reach their full potential by tackling the causes of poverty and injustice.

Reports to: Base Manager and People & Culture Director

Employee Relations

Support the Base Operations Team and ADP/ Project managers on people related issues.
Provide interpretation and application of policies, procedures, terms and conditions of service, etc. to all employees.
support the base Base Operations Team and (ADPs and Porjects) in handling and managing employee relations matters, behaviors and issues in close coordination with P&C National Office managers. – Immediately Report on any Employee Relations incident as per the ER protocols.

Reporting

Submit monthly semi-annual and annual Base & ADP People & Culture Report
Submit a quarterly report on the administration and management of the internship / national services personnel programmes within their respective areas of operations to the P&C Manager/UD

Learning & Development

Collate learning and development needs within the Base and AOPs   for   incorporation  into   the   annual   learning   & development operational plan
Monitor and report staff who have participated and benefited from the annual training plan for P&C Manager / L&D records

Performance Management

Manage the base & ADP staff employee appraisal process and ensure that the performance of staff is monitored and documented
Provide support to Base officers and ADP Managers and staff on the preparation of mid-term and annual performance appraisals
Submit  mid-term  and  end  of appraisal  reports to  P&C Manager / L&D, TM and EE.
Adhere to WVI standard Performance Management timelines.
Provide the required coaching and support for new hires and ensure  probationary reviews  are completed on a  timely manner and results and recommendations are communicated
properly to the concerned parties.
Work   with   Base   and  ADP  staff  to  complete   contract appraisals    for    contract    staff   and    support    contract renewal/separation  processes   in   close  coordination  and within She guidelines and approvals of the OBTL and P&G Director.

Employee Welfare

Liaise with Base Office and ADPs in the administration of various types of leaves as” annual and sick leave and ensure all leaves are properly kept withtn Our People system Support staff welfare and social activities at the Base & ADPs level
Support the implementation of Employee Engagement activities as per the Our Voice Action Plan and ensure staff participation and completion of the annual Staff Engagement and Pu’se Check Survey
Ensure proper medical support and guidance is proved to field staff and their dependents

Risk Management and Controls

Support Base management and AQP managers to ensure fullncompliance with Child protection policy
Ensure employee fries are accurate and well managed and always kept under lock and key
Responsible for People & Culture information management system (PCIS) at the base & ADPs  Ensure data is alsways accurate and up -to-date
Ensure proper implementation of P&C field audit findings
Follow  up  and  ensure  tnat  all  P&C   pnteina1  controls  aren applied within their respective area of responsibility

Networking

Promote effective networks with WV through effective communication, relationships and twin citizenship
Liaise properly with external agencies such as but not limited to social security unit, labor office, tax office, and other loca! authorities. Ensure they reflect the right organisational image for all stakeholders

Leadership/ Strategic Management

Adhere to WVI key policy documents – mission, core values, and covenant of partnership
Ensure effective implementation of people & culture initiatives at the base & ADPs in close coordtrtation with P&C Director.
Participate in annual and quarter P&C planning meetings and take part in designing the annual business plan

Induction and Orientation

Ensure new hires are properly oriented at the beginning of their assignment and conduct annual orientation update to existing staff at the base and ADP level

Internship

Handle and manage internship / national service personnel programs and assignments in their respective bases and ADPs as perWV Ghana policy.
Ensure the hiring and selection of interns / national service personnel are within the established guidelines and seieciion criteria and the request has b

Qualification Required & Experience

Knowledge, Skills and Abilities:

•   Bachelor degree in human resources management, business administration   general management or any other relatedn field
•   3 years of experience in human resources position
•   Strong interpersonal skills with an ability to fake and lead new initiatives
•   Good communications and mediations skills
•   Good organizational skills with an ability to set priorities and
•   meeting the required deadlines.
•   Team player with a caring personality to adhere to staff care needs
•   Ability to demonstrate life/work balance and  encourage others to do so
•   Ability to advise and coach others, when necessary.
•   Fluency in English and working knowledge of French, while
•   mastering local languages is a plus.

Location: Accra

How To Apply For The Job

Interested applicants who meet the above criteria should send their application letters and cv quoting only the job title as the subject to:-

[email protected]

Closing Date: 20 November, 2013

As a child focused organisation, world Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. WV is an equal opportunity employer. Qualified women are highly encouraged to apply.