The Government of the Republic of Ghana (GoG) has secured a grant from the African Development Bank (AfDB) amounting to UA9.59 million. The AfDB Unit of the Ministry of Finance (MoF) is the executing agency for the project. The grant is to be used to enhance domestic resource mobilisation and aid coordination and promote private sector led inclusive growth through improved public resources management and enhanced competitiveness of the private sector. The AfDB Unit of MoF now intends to apply part of the proceeds of this grant to eligible payments under the contract for the engagement of suitably qualified individuals for the following positions to be based at the Project Management Support Unit at MoF in Accra.

The Procurement Expert will

•   Establish a procurement system for the Project based on AfDB guidelines and procedures for the procurement of goods, services;
•   Manage all aspects of the procurement activities of the project and, as necessary, assist in the recruitment of short and long-term consultants to assist in the delivery of the procurement plans;
•   Ensure that adequate records of procurement activities are kept by the AfDB Unit;
•   Prepare procurement plans, and progress reports for inclusion in the Financial Monitoring Report and Projects Progress report to be submitted to AfDB;
•   Provide technical procurement advice and support the AfDB Unit in preparing the budget and the financial and procurement plans;
•   Prepare and update the general and detailed procurement plans in consultation with the Project Manager;
•   Prepare and publish procurement notices such as General Procurement Notice, Invitation for Bids, Request for Expression of Interest, and Contract Award notices in accordance with the Grant Agreement;
•   Prepare bid documents and instruction for bidders on procedures for submission of bids, the implementation of the evaluation and negotiation processes, contract award and execution;
•   Prepare or oversee the preparation of the technical specification for materials and goods to be procured, source price quotation from suppliers and ensure insurance cover for all imports;
•   Prepare, issue and follow up on "no objection" requests from the AfDB on all procurement activities in accordance with AfDB procedures;
•   Supervise contracts for the supply of goods and equipment in accordance with the respective contracts including the processing of payments, physical inspection and testing, receipt and transfer of the goods to the participating institutions and closing of respective contracts;
•   Establish a procurement filing system, and ensure all related documents are included in respective files, this includes maintaining assets and contacts register with complete "paper trail" of procurement and implementation of each contract for planning, to the
•   procurement process and contract award/ extensions, until contract completion to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents or the AfDB staff during post-procurement reviews; and
•   Any other duties assigned by the Project Coordinator and other tasks as the job role may demand from time to time.

Duration
The duration of the assignment is for 24 calendar months.

Qualification Required & Experience

The Procurement Expert should fulfil the following criteria:

•   A Professional qualification in procurement from the Chartered Institute of Purchasing and Supply (CIPS) UK or Institute of Supply Management (ISM) USA or equivalent qualification would be an added advantage.
•   A post graduate academic degree in relevant discipline e.g. Procurement, Project Management, Business Administration, Engineering etc.
•   A very good knowledge of Microsoft Office applications, particuiarly Word and Excel, and good presentation skills.
•   Perfect command of written and oral English is a must.
•   Excellent communication skills and intercultural sensitivity are essential

General professional experience

•   Minimum of five (5) years field experience in procurement and contract management in the public sector (Government Ministries, Department and Agencies);
•   Work experience in management of donor funded projects (particularly projects funded by multilateral agencies) within the last three years is an added advantage.

Specific professional experience

•   Must have good knowledge of procurement policies and procedures of multilateral financial institutions and development cooperation agencies, as well as good knowledge of the institutional, technical, and commercial aspects of procurement.
•   Excellent skills in project management and communications, both written and oral, demonstrated in previous jobs
•   Proven experience working in procurement with Government / MDAs
•   Proven track record in working effectively within a multidisdptinary team
•   Evidence of being able to work effectively in high-pressure environment and to tight delivery deadlines.

Location: Accra

How To Apply For The Job

The AfDB Unit of MoF now invites interested and qualified individuals to submit typewritten letters and curriculum vitae indicating that they are qualified to perform the services for the positions described above. These should include

•   Qualifications and general work experience
•   Description of similar assignments
•   Experience in similar conditions and demonstration of skills.

Written expressions of interest marked with "Application for Procurement Expert' at the back of the envelope must be delivered by 4:00 pm on Friday, February 13, 2015 to the address below.

The Project Coordinator
Ghana Institutional Support Project
Ministry of Finance
P.O. Box MB 40
Accra

Physical Location:-

Ministry of Finance
African Development Bank Unit
(Main Block Room 345)

Electronic Submissions
Applications can also be submitted electronically to:

gisp@mofep.gov.gh

Closing Date: 16 February, 2015