Background:The Government of the Republic of Ghana (GOG) has applied for a credit from the International Development Association (IDA) towards the cost of the Ghana Public Private Partnership (PPP) Project and intends to apply part of the proceeds of this credit to payments under contracts for Individual Consultants to assist in project implementation.

The objective of the project is to assist the GOG tackle the binding infrastructure constraints that hamper firm productivity and employment generating growth. This project seeks to increase infrastructure service levels and quality through supporting private sector participation through a PPP financing model. Through the proposed components the project is thus designed to help implement the approved National Policy on PPP, June, 2011, thus supporting a conducive and enabling environment for PPPs.

The Ghana PPP Project has four primary components:

•   Component 1: PPP Institutional, Fiduciary and Legislative Capacity Building
•   Component 2: PPP Pipeline Preparation and Transaction Advisory Support
•   Component 3: Facilitating the Provision of Long Term Development Finance
•   Component 4: Project Management and Monitoring & Evaluation

The Ministry of Finance and Economic Planning (MOFEP) through its Public Investment Division (PID) which is leading project implementation now invites eligible Individual Consultants to indicate their interest in providing the relevant services described below.

Objectives of the Assignment:
This assignment is designed to:

•   ensure that all Works, Goods and Services financed under the IDA credit would be procured in accordance with the appropriate IDA Guidelines; the project Financial Agreement (FA); the Project Implementation Manual (PIM); and the Ghana Public Procurement procedures where applicable;
•   guide, provide support and advise to the PID to assure timely procurement, delivery, quality control and contract management of other bilateral/multilateral donor funded projects;
•   manage the PPP procurement process for securing contracts with the private party in accordance with the National PPP Policy, PPP Law and Guidelines, and to the highest standards of efficiency, quality and integrity.

The Procurement Specialist will work closely across Government MDAs providing advice and guidance to PPP Programme Teams responsible for pipeline projects on procurement requirements\options relating to the different PPP Programmes. He will also coordinate with the office within MOF responsible for PID's regular (i.e. non-project related) procurement activities to ensure consistency and avoid any duplication.

The Procurement Specialist will also establish close and cooperative working relationships with the World Bank procurement team based in the Country Office in Accra and the World Bank Unit within MOF. This will facilitate regular and ongoing notification of any changes in procurement procedures and, by permitting upstream advice from the Bank's team, the preparation of quality procurement documentation and correspondence to minimize Bank clearance times.

Scope of Services:
The Procurement Specialist will:

•   Establish a procurement management system for the Project based on the guidelines and procedures for procurement under World Bank funded projects and other bilateral/multilateral donor funded projects, and the government regulations for the procurement of goods, works, services and contract management under the Ghana Public Procurement Act;
•   Manage all aspects of the procurement activities of the Project and, as necessary,assist in the recruitment of short and long term procurement consultants to assist in the delivery of the procurement plans and manage the workflow and quality of the overall procurement team;
•   Ensure that procurement procedures as contained in the Procurement Manual approved by the IDA are followed in all procurement activities of the Project;
•   Ensure adequate records of procurement activities are kept in PID;
•   Oversee prepare procurement plans, and progress reports for inclusion in the Financial Monitoring Report and Project Progress Reports to be submitted to IDA;
•   Provide technical procurement advice and support to the PID team in preparing the budget and the financial and procurement plans;
•   Prepare and update the general and detailed procurement plans in consultation with the PID team;
•   Prepare and publish procurement notices such as Genera! Procurement Notice,Invitation for Bids, Request for Expression of Interest, and Contract Award notices in accordance with IDA Guidelines and specific requirements of the Financing Agreement;
•   Working in close cooperation with the different  PPP Programme Teams, supervise the preparation of bid documents, the provision of instructions for bidders on procedure for submission of bids, the implementation of the evaluation and negotiation processes, contract award and execution;
•   Oversee the preparation of  technical specifications for materials to be procured; source price quotation from suppliers and ensure insurance cover for all imports;
•   Prepare, issue and follow up on "No Objection" from IDA on all procurement activities in accordance with IDA procedures;
•   Supervise contracts for the supply of goods and equipment in accordance with the respective contracts; including the processing of payments, physical inspection and testing, receipt and transfer of the goods to the Client and closing of respective contracts.
•   Establish a procurement filing system, and ensure all related documents are included in the respective files; this includes maintaining a contracts register with complete "paper trail" of procurement and implementation of each contract for planning, to the procurement process and contract awards/extensions, until contract completion to ensure ease of retrieval of information and ease of following the paper trail of procurement by independent external auditors,   authorised agents or the World Bank staff during post-procurement reviews (PPRs);
•   Coordinate preparation of post procurement reviews by the Bank and participate in Bank implementation reviews;
•   Coordinate and conduct   procurement training workshops to relevant MDAs as required;
•   Establish a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system;
•   Perform other tasks as the job role may demand from time to time.

Qualification Required & Experience

Competence and Expertise Requirements:

The Procurement Specialist will have experience in International Procurement, management of public procurement and project management. Experience in procurement procedures of the World Bank will also be required. Educational and Professional qualifications will include:

•   A Master's Degree in a relevant discipline eg Procurement, Project Management, Administration, Engineering etc with a minimum of five year's post-qualification experience in procurement and contract management in the public sector (Government Ministries, Departments and Agencies) of which at least three years must be in donor-funded projects;

Or

•   A First degree in a relevant discipline, eg Procurement, Business, Law, Engineering,Public Administration or other relevant university degree etc, with a minimum of ten years post graduate experience in procurement and contract management in the public sector (Government Ministries, Departments and Agencies) of which at least five years must be in donor-funded projects;
•   A professional qualification in procurement from the Chartered Institute of Purchasing and Supply (CIPS) U.K. or the Institute of Management, (ISM) USA would be an added advantage;
•   The successful candidate must have good knowledge of the procurement policies and procedures of multi-lateral financial institutions (eg the World Bank, DFID,
•   AfDBetc) and development co-operation agencies; as well as good knowledge of the institutional, technical and commercial aspects of procurement;
•   Work experience on management of donor-funded projects (particularly projects funded by multilateral agencies) within the last three years is an added advantage
•   Excellent skills in project management and communications, both written and oral,demonstrated in previous jobs;
•   Proven experience working in Procurement with Government MDA's;
•   Proven experience dealing with PPP Procurement issues;
•   Proven track record in workingeffectively within multi-disciplinary teams
•   Evidence of being able to work effectively in a high-pressure environment and to tight delivery deadlines
•   Candidate must be computer literate

Location: Accra

How To Apply For The Job

Interested Individual Consultants must provide information (Detailed Curriculum Vitae and a Cover Letter) indicating that they are qualified to perform the services for the specific position described above.

Individual Consultants will be selected in accordance with the procedures set out in the World Bank Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers, January 2011 version.

Interested Individual Consultants may obtain further information at the address below from 0900 to 1700 hours, Monday through Friday (except public holidays)

The Project Coordinator
Ghana PPP Programme
Ministry of Finance
28th February Road
P.O. Box M4Q, Ministries, Accra.
Fourth Floor (New Block) Room 409

Tel: +233-0302-673431 Email: pid@mofep.gov.gh

Expressions of interest must be delivered in a written form and clearly marked "Ghana PPP Programme/Monitoring and Evaluation Specialist Position" to the address below in person, by mail, or by e-mail by 3.00pm on 5th  December, 2014.

The Director, Public Investment Division
Ministry of Finance and Economic Planning
28th February Road
Post Office Box M40
Ministries, Accra
Fourth Floor (New Block) Room 419

Tel: +233-302-673431
Email: pid@mofep.gov.gh

Closing Date: 20 December, 2014