Basic Role or Function

To support Project’s activity implementation through effective procurement of goods and services; coordinate procurement contract management activities, coordinate and support freight clearing management activities of our stakeholders, support the establishment of comprehensive service level agreements (SLA) with suppliers and ensuring efficient client-supplier relationship for successful activity outcomes.

Duties and Responsibilities:

•   Initiate local procurement in accordance with the organizational procurement guidelines.
•   Monitor and track shipments through direct communication with the local and international suppliers (or their agents), HO Procurement Unit, the local freight forwarder and other stakeholder teams once Project procurements are initiated.
•   Making applications for tax exemptions to the Mission Office with complete documentation.
•   Keep track of shipments using a clearly visible wall chart showing products being shipped, quantities, sources, arrival times, etc
•   Assist the JSI DELIVER Project Officers and their GHS and NGO counterparts to monitor shipments initiated through other donors.
•   Work with CMS and designated local agents to ensure timely clearance and forwarding to designate warehouses of the procured commodities.
•   Ensuring PODs are collected timely so that vendors are paid on time and POs are closed accordingly
•   With the clearing and forwarding agent, ensure proper storage (e.g. security and cold storage) for the commodities until they can be forwarded to service delivery points for use
•   With the clearing and forwarding agent, trouble-shoot problems with shipments as they arise. Ensure the protection of JSI from delay, loss/damage and the payment of avoidable charges like double handling, demurrage, etc.
•   Assist in activity related data management, and maintaining the quality of data.
•   Produce  periodic  status reports on procurement as required by JSI, USAID & User Units

Qualification Required & Experience

•   BA/BS degree in logistics, procurement or a related field.
•   At least three years of experience in shipping / logistics / procurement
•   Must be a detail-oriented person with good organizational skills
•   Strong representational and interpersonal skills;
•   Good written and verbal communication and presentation skills in English;
•   Must be computer literate and familiar with the use of databases.  One year of data entry experience is an advantage..
•   Strong initiative and self-motivation required, with a commitment to teamwork.
•   Experience in working with USAID, Ministry of Health and Non-Government agencies and organizations
•   Proficiency in common computer packages such as Word, Excel and Powerpoint
•   Basic overall understanding of supply chain including forecasting, planning and inventory

SUPERVISION AND REPORTING:

The procurement and shipments officer will ultimately work under the guidance of the Country Director of John Snow Inc who is his/her supervisor.

Location: Accra

How To Apply For The Job

Thank you for applying. Send your application letter and CV by email titled Procurement and Shipments Officer to:-

recruitlo14@gmail.com

Closing Date: 20 September, 2014

Indicate salary expected. This is a full time position based in Accra. Work is expected to start on 1st Oct 2014. Only short-listed candidates will be contacted.