Posts Tagged ‘Administration Assistant Jobs in Ghana’

Job Vacancy For Administration Assistants (2 Positions)

Posted on: February 22nd, 2018 by Ghana Jobs

{Right To Play,Accra,Full-Time,GH,Diploma,2 years,09 Mar-2018};

Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.The Africa Regional Office located in Kampala, Uganda, supports 8 country offices including; Burundi, Ethiopia, Ghana, Mali, Mozambique, Rwanda, Uganda and Tanzania.

Job Posting – Administration Assistants (2 Positions)
Organization: Right To Play International
Department/Division: Finance and Administration
Work location: Accra and Tamale (applicants are to indicate their preferred location)

The Ghana Country Office is currently seaching for a qualified and self-driven candidate to join a team of professionals in Ghana as Administration Assistants.

JOB SUMMARY

The Administration Assistant reports directly to the Finance and Administration Officer or the Project Officer, where applicable. The incumbent is primarily responsible for providing efficient and effective support in the administration of office and project activities.

PRIMARY RESPONSIBILITIES

Job Responsibility #1: Administrative support (50% of Time):

• Assists project team in preparing and maintaining project related documentation, where applicable.
• Sets up and coordinates meetings and workshops as required.
• Maintains vacation and sick time records of staff and communicates it to the HR Officer or HR Focal Person, where applicable. Maintains an electronic and hard copy filing system.
• Responds to employees’ inquiries.
• Maintains a contact list of government emergency numbers and important persons in the organization to be contacted in case of emergency.
• Ensures regular submission of procurement activity reports and logistics and asset reports to management.
• Compiles financial reports and assists the Project Officer in preparing the Daily Expense Log (DEL), where applicable.
• Ensures that entries are up to date in logbook of vehicles, and that all drivers keep vehicle documentation in their assigned vehicle.
• Ensures that office services are managed in a cost efficient way.
• Manages office petty cash and prepares small cash payments.
• Delivers and collects banking correspondence, where applicable.
• Manages office petty cash and prepares small cash payments.
• Delivers and collects banking correspondence, where applicable.

Job Responsibility #2: Asset management (45% of Time):

• Manages and maintains the field office’s assets, as well as all expendable and non-expendable items, and maintains an updated record of all inventories and official documents including office lease agreements and vehicle rental agreements.
• Ensures that inventory numbers is placed on every non expendable item.
• Stores and keeps track of IT equipment.
• Ensures equipment is stored safely and securely according to item classifications.
• Keeps track of purchase orders, bills, goods received notes, invoices, memos, and vehicle log books.
• Arranges for maintenance, repair or disposal.

Job Responsibility #3: Performs Other Duties (5% of Time):

• Performs other duties as assigned.

Compensation: We offer a competitive salary and benefits package

Employment Start Date: Immediately

Contract Duration: Long term engagement based on performance and availability of funds

Qualification Required & Experience

• Diploma in business management, office management or related discipline.
• 2 years’ experience in office administration with I/NGO.
• Computer literacy in Word, Excel and PowerPoint and the ability to browse the internet.

DESIRED QUALIFICATIONS (Asset to have):

• Fluency in English language
• Writes clearly
• Fluency in local languages.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Ability to plan and organize tasks and priorities.
• Ability to work effectively under pressure.
• Ability to multitask.
• Communication skills

Location: Accra

How To Apply For The Job

If you are interested in applying for this position, please send your resume and cover letter to:

[email protected] and kindly include “Administration Assistant” and your name in the subject line. While we thank all applicants for their interest, only those selected for interviews will be contacted.

Closing Date: 09 March, 2018

Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.

Job Vacancy For Administration Assistant

Posted on: September 26th, 2016 by Ghana Jobs

{Sunda International,Accra. Kumasi and Takoradi,Full-Time, GH,N/A,1 years,01 Oct-2016};

Sunda International (Sunda Group) is an international business group with operations in manufacturing, trading (export and import) and real estate is seeking highly motivated individuals to fill the following position: Administration Assistant

Qualification Required & Experience

•   1 to 3 years experience, familiar with the operation of office equipment

Location: Accra, Kumasi and Takoradi

How to Apply for The Job

All interested and qualified applicants can take part in a Job Fair at our office premises located at Odorkor-Busia Junction, adjacent Excel Filling Station on 1st October 2016 at 9am

Or can send their CVs indicating the preferred position in the subject field to the email addresses:

Accra:- [email protected]

Kumasi:- [email protected]

Takoradi: [email protected]

Closing Date: 01 October, 2016

Job Vacancy For Administration Assistant (Kpone-Tema)

Posted on: February 29th, 2016 by Ghana Jobs

{Confidential,Kpone-Tema,Full-Time, GH,N/A , 3 years,25 Mar-2016};

Our company, formed by nationals and international group of investors committed to operate and maintain power plants sustaining high standards of environmental control, safety and reliability, is seeking for a power plant project in Kpone-Tema area, to recruit individuals that wants to grow professionally and with the requisites qualifications and experience for the following position: Administration Assistant

Summary Job Responsibilities:

•   Adhere to plant operational policies and procedures for production goal achievement and handle work safely.
•   Provide administrative support to the plant manager and communicate effectively with all plant personnel.
•   Prepare documents from handwritten notes, dictated materials and as directed orally
•   Organise and maintain active archived filing system
•   Develop projects from verbal guidance and follow projects through to final completion

Qualification Required & Experience

•   High school diploma or equivalent, college level courses in business and/or computer science preferred
•   3 years or more years of experience in similar position
•   Ability to work independently regarding daily activities, maintain confidential, sensitive or proprietary information, communicate clearly both in writing and orally
•   Proficient in the use of office equipment (copiers, printers and fax machines). Proficient in the use of Microsoft Office applications
•   Reports to plant management

Location: Kpone-Tema

How To Apply For The Job

All applicants should send their resumes via e-mail at:-

[email protected]

•   Indicate the job title as the subject to: i.e Field Operator
•   The C.V should include, in the following order the key information requested
•   Applicant Personal details / Personal statement / work experience / education / skills / references
•   Applicants who do not follow the above instruction will not be considered

Closing Date: 25 March, 2016

Job Vacancy For Administration Assistant

Posted on: June 2nd, 2015 by Ghana Jobs

{Confidential,Accra,Full-Time,GH,N/A,N/A,15 Jun-2015};

A growing IT firm is seeking to hire the services of a hard working and very analytical personnel as an Administration Assistant

Qualification Required & Experience

•   A minimum qualification of HND/DBS

Location: Accra

How To Apply For The Job

Interested persons should send their CVs & application as a single attached file to:-

[email protected]

Closing Date: 15 June, 2015

 

Job Vacancy For Program Administration Assistant (2 Positions) At UNDP

Posted on: March 17th, 2015 by Ghana Jobs

{UNDP,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

Ghana, in the past two decades has made significant strides in deepening its democratic governance experience. Besides the holding six successful elections in 1992, 1996, 2000, 2004, 2008 and 2012, the country has systematically rolled out a relatively resilient decentralization process since 1988 and in recent years rolled out a national peace architecture to cement peace building as part of its democratic governance process. These achievements have consolidated inclusive governance and strengthened the effectiveness of key national institutions in the country.

Despite these democratic accolades relative to the other countries in the sub-region, there still remain a need to deepen democracy, decentralization and conflict management at all levels of development. These challenges include: enhancement of representation and participation, conflict of roles between and among the arms of government and governance institutions; inadequate participation of non-state actors in governance processes; low representation of women, youth and other marginalized groups in local governance; existence of critical conflict drivers such as chieftaincy, land and natural resources, ethnic, religious and socio-cultural disputes;  lack of harmonization and coordination of the peace mechanism; and a perception of corruption in the public sector.

UNDP’s support to the Government of Ghana is to set to achieve four outputs:  a) inclusive, accountable and transparent governance, b) active participation of women and vulnerable groups in decision making processes, c) justice sector institutions functional and responsive, and d) national peace architecture institutionalized and functional. These outputs reflect the six governance thematic areas of transparency and accountability, decentralization, representation and participation, access to justice, gender equality, and conflict prevention.

Job Description

For this WASH in DPC programme, UN-Habitat, the Convening Agency for the Programme wishes to recruit two Programme Administrative Assistants.
Under the guidance and direct supervision of the Programme Manager (for the one based in Accra) and the Assistant Programme Manager (for the one based in Tamale), the two Administrative Assistants provide support to the effective and efficient management of the “Water, Sanitation and Hygiene in Disaster Prone Communities in Northern Ghana” Programme through a range of actions contributing to the design, planning, management and monitoring of Programme activities.
The incumbents are expected to exercise full compliance with UN programming, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Duties and Responsibilities
General Administration and Programme Support Activities:

•   Perform, under minimal supervision, the full range of office management and administrative support functions, including direct assistance to the Programme Manager of the WASH in DPC Programme;
•   Maintain liaison with officials in other Partner UN Organisations (PUNOs) regarding the WASH in DPC programme and other administrative matters;
•   Monitor processes and schedules related to outputs and tasks of the Joint WASH in DPC Programme;
•   Ensure smooth and efficient information flow within the WASH in DPC programme including: preparation and processing of confidential information and assistance in the development and operations of the appropriate office administrative systems and procedures;
•   Research, compile and summarize background materials for use in preparation of reports, briefs, speeches, etc;
•   Provide assistance in the coordination of programme-wide activities (meetings, training, etc.) and events;
•   Orient new staff to relevant administrative procedures and practices and provide general assistance to other office support staff, as required;
•   Attend meetings, prepare minutes and monitor follow-up activities;
•   Respond, or draft responses, to correspondence and other communications;
•   Use standard word processing package to produce a wide variety of large, complex documents and reports;
•   Manage, update and further develop internal databases, update website, and generate a variety of standard and non-standard statistical and other reports from various databases;
•   Carry out quality control function for outgoing documents including proofreading and editing texts for adherence for format, grammar, punctuation and style;
•   Maintain files (both paper and electronic) and databases for the WASH in DPC Programme and Respond to information requests and inquiries (e.g. answer requests requiring file search, etc.);
•   Assist in the preparation of presentation materials using appropriate technology/software;
•   Maintain calendar/schedules, monitor changes and communicate relevant information to appropriate staff inside and outside the WASH in DPC Programme Office;
•   Perform a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers etc.);
•   Perform other duties as assigned by the Programme Manager.

Maintains and Analaysis of Budget and Finance information:

•   Monitor status of expenditures and allotments through IMIS, record variations and update budget tables;
•   Consolidate data received and provide support to staff with respect to budget reviews of the programme;
•   Review status of relevant expenditures and compare with approved budget;
•   Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds;
•   Assist in the preparation of budget performance submissions;
•   Prepare statistical tables and standard financial reports.

Qualification Required & Experience

•   High school diploma or equivalent;
•   Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.
•   Five years of experience in general office support or related area.

Language:  

•   Fluency in oral and written English is required;
•   Knowledge of another official United Nations language is an advantage.

Competencies

Communicating information and ideas:

•   Communicating clearly and effectively;
•   Seeking to understand the ideas of others.;
•   Facilitating and encouraging open communication;
•   Creating an environment for open communication;
•   Inspiring and persuading others.

Ethics and values:

•   Taking actions that are congruent with what he/she says;
•   Reliably delivering on promises and honoring commitments made;
•   Demonstrating consistency in upholding and promoting the values of UN/UNDP in actions and decisions;
•   Demonstrating an appreciation of differences in values and learning from cultural diversity.;
•   Moves from demonstrating sensitivity to encouraging full participation, to leveraging diversity.

Knowledge sharing/continuous learning:

•   Taking responsibility for self-learning and development;
•   Actively seeking learning and career development opportunities;
•   Promoting organizational learning and knowledge management;
•   Building a culture of knowledge sharing and learning.

Organizational awareness:

•   Understanding, building and using formal/ informal systems and contacts in a complex organizational and global environment to obtain results;
•   Moves from an ability to use organizational services to assist others, to applying corporate thinking and applying judgment, to building support and finally, demonstrating political acumen.

Self-management and emotional intelligence:

•   Managing moods, responding effectively to stress, situations of ambiguity or crisis;
•   Managing relationships with others to achieve mutual benefits;
•   Building an emotionally intelligent organization.

Working in teams:

•   Working effectively with colleagues in ways that allow the achievement of shared objectives;
•   Building teams both within existing organizational structures and outside of them;
•   Creating team spirit and unity of purpose across the business unit.

Functional competencies:

Strategic partnerships

•   Maintaining, and utilizing a broad network of contacts;
•   Maintaining partnerships and strategic alliances;
•   Leveraging the resources of national governments and other development partners.

Client orientation

•   Understanding and meeting or exceeding client needs;
•   Anticipating and addressing client needs and concerns;
•   Developing innovative approaches to meeting client needs;
•   Ensuring overall provision of quality services to clients.

Job knowledge and technical expertise

•   Demonstrating and applying professional and/or technical expertise/knowledge of the post or discipline;
•   Focusing on the knowledge and skill areas necessary to effectively perform the functions of the post;
•   Identifying and seeking to expand knowledge and improve work processes.

Creating visibility for UNDP/supporting UNDP’s capacity to advocate

•   Ensuring that  UNDP has the visibility and corporate image it requires as the key development actor.

Innovation and marketing new approaches

•   Enhance existing processes or products. Developing original and innovative ideas and approaches;
•   Integration in a multi-disciplinary environment.

Promoting accountability and results-based management:

•   Monitoring and promoting practices, procedures and systems that Support accountability and results-based management, while also influencing change in the organizational culture;
•   Results-based programme development and management;
•   Effectively managing core and non-core resources to achieve UN development results.

Location: Accra

How To Apply For The Job

Please note: Follow the link below to view detailed job information and mode of application:

Click Here To Apply Online

Closing Date: 25 March, 2015

Manual application will not be accepted and only short listed candidates will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Job Vacancy For Administration Assistant

Posted on: January 2nd, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

A Non – Bank Financial Services Company has vacancies for highly motivated individuals with high integrity and a passion to succeed for hiring as Administration Assistant

Purpose of the Job

Reporting to the Administration Manager, the successful applicant will be responsible for carrying out day-to-day administrative assignments as directed by the Administration Manager.

Key Accountabilities

•   Ensure that stocks approved to be allocated are documented, dispatched and recorded in the stock management software
•   Ensure proper filing of all documents in the department
•   Ensure timely distribution of phone credit and fuel coupons to all stakeholders
•   Responsible for booking and tracking of vehicle repairs and maintenance with designated workshops
•   Ensure that all requests are forwarded for approval and follow and follow through the pick-up of cheques
•   Keep records of all cheques received and dispatched
•   Manage the designing and printing of photo IDs for staff
•   Assist in the planning and execution of company events
•   Assist in monthly stock taking
•   Handle additional responsibilities that may be assigned in the course of duty

Qualification Required & Experience

Formal Education and Certification

•   HND in Management / Diploma in Management or any equivalent relevant qualification.

Knowledge and Experience

•   2  years relevant experience

Competencies Required (Skills & Abilities)

•   Good Team player , highly versatile and ready to assist in all the units within the department
•   Good knowledge of records keeping, filing, and zeal to follow up on issues.
•   Ability to plan and organize activities and must be an organized person as well.
•   Must be a fast leaner with the desire to also help others.
•   Must have the discipline to adhere to principles and values of the company.
•   Ability to work under pressure and deliver results to meet customer expectation
•   Excellent personal attributes such as accuracy and personal integrity.
•   Ability to work with speed yet  pay attention to details
•   Must be fully computer literate in Microsoft office suit.
•   Must have time management and problem solving abilities

Location: Accra

How To Apply For The Job

Interested applicants should apply by e-mailing with their CVs and other career details to:-

[email protected]

Closing Date: 02 February, 2015

Job Vacancy For Regional Administration Assistant At University Research Co. LLC (URC) – (Tamale, Ho, and Takoradi)

Posted on: October 28th, 2014 by Ghana Jobs

{University Research Co. LLC (URC),Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With its non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Background

USAID/Ghana Systems for Health Project will support improved, sustainable health-service delivery by strengthening vital systems to ensure access and quality while mobilizing communities and building public-private partnerships (PPPs) to maximize coverage. University Research Co., LLC (URC) and its international and Ghanaian partners share the vision that, by 2019, Ghana’s health systems will be sufficiently robust that the Government of Ghana and its health workforce, in direct partnership with the communities they serve, will be able to sustain equitable access to, demand for, and use of high-quality, high-impact health services with reduced external support, especially in the five regions targeted by Systems for Health. URC brings recognized expertise in applying evidence-based, quality-improvement approaches to accelerate the achievement of high impact health and social outcomes. We stand ready to provide technical expertise in malaria, family planning/reproductive health, nutrition, quality improvement, and management strengthening.

Job Summary

Under the supervision of the Director of Finance and Administration, the Regional Administration Assistant is responsible for the operational functioning of the project. The position provides direct support to the Regional Coordinator in performing administrative duties and supervises other regional support staff, such as office assistants, cleaners and drivers. S/he provides support to administrative organization and planning, acts as a liaison between the technical and administrative support staff, and offers day-to-day support to the efficient execution of project activities.

Roles and Responsibilities

•   Project Administration
•   Resolve routine administrative problems using standard operating procedures and office guidelines.
•   Provide logistical support for seminars, workshops, conferences, surveys, and other project activities in collaboration with technical staff.
•   Oversee the preparation and management of administrative correspondence within the program and between the program and the different partners.
•   Maintain confidentiality of communications and documents, as required.
•   Maintain a proper log of all incoming and outgoing correspondence, as required by office guidelines.
•   Maintain a filing systems for all field documentation, sharing as necessary with the central office in Accra.
•   Coordinate travel, including ensuring proper authorization, bookings, car log, and driver logs.
•   Supervise receptionist in proper use of telephone and mail services (including mail courier services) and other administrative duties. Copied at: ghanacurrentjobs.com
•   Ensure proper functioning of support systems, i.e., maintain supply of potable water, identify damaged equipment and arrange for repair or replacement, replace toner.
•   Assist program staff to manage travel arrangements, including booking of hotel accommodation.
•   Procurement of stationery and office supplies.
•   Human Resource Management
•   Ensure all staff submit their timesheets in time for approval by the Regional Coordinator.
•   Track and record staff vacation and sick leave.
•   Maintain the project paperwork and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or a need for historical information.

Qualification Required & Experience

•   Bachelor’s degree or equivalent in human resources management, public or business administration with at least five (5) years of experience working in a related field.
•   Excellent oral and written communication skills in English are required.
•   Experience working with USAID-funded projects is strongly desired.
•   Computer literacy is required.

Please note: Only candidates who are eligible to work in Ghana for an indefinite period without a need for sponsorship will be considered for this position.

Location: Tamale, Ho, and Takoradi

How To Apply For The Job

For immediate consideration, please email your CV and cover letter to [email protected], indicating “Regional Administration Assistant” and location (Northern, Western, Central, Greater Accra, or Volta) in the subject line.

Closing Date: 11 November, 2014

Due to the large number of inquiries we receive, only candidates who have met the experience and qualifications required for this position will be contacted. No phone calls, please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer.We value and seek diversity in our workforce.

Job Vacancy For Executive Administration Assistant

Posted on: July 7th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jul-2014};

The Executive Administration Assistant enhances executive’s effectiveness by providing information management support. The Executive Administration Assistant will provide critical high-level support to a Group CEO and its subsidiaries. The Executive Administration Assistant will coordinate and organize all the CEO’s activities relating to these roles. The position provides a unique opportunity to be intimately involved in cutting-edge work that impacts a variety of groups and individuals. The multifaceted role of the Executive Administration Assistant will include a range of responsibilities that will enable more effective leveraging of the CEO’s time.

Key Performance Areas:

•   Maintains customer confidence and protects operations by keeping information confidential
•   Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
•   Makes all the necessary arrangements, coordinates and schedules the business needs of the CEO
•   Manages the CEO’s calendar with supervision, including scheduling all appointments and meetings at the executive office
•   Handles all travel, logistics, and protocol arrangements
•   Research, plan, and follow up on all materials for project related activities

Qualification Required & Experience

Educational Requirements:

•   Bachelor of Commerce and Administration or Business Administration Degree or its equivalent with 4 years of experience

Skills:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Organizational and Filling skills, Fluency in French a plus

Location: Osu, Accra

How To Apply For The Job

Send CVs and letters to:-

[email protected]

Closing Date: 14 July, 2014

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