{Oxford Research Group,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2015};

Oxford Research Group (ORG) is a leading research, monitoring & evaluation and capacity development firm with a strong presence in all 10 regions of Ghana and parts of West Africa.  ORG provides the valued insights necessary for our client to make the right and result oriented decisions. With over a decade of experience, dedicated staff and partners locally and abroad, ORG has the expertise and capacity in conducting surveys, data collection, feasibility studies, brand tracking awareness, competitor analysis etc

Job Summary

The Administrative Assistant will be responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner

•   Type correspondence, reports and other documents
•   Maintain office files
•   Open and distribute the mail
•   Take minutes at meetings
•   Distribute minutes
•   Coordinate repairs to office equipment
•   Maintain confidential records and files
•   Maintain records of decisions
•   Research and assist with the preparation of policies and procedures
•   Review and edit reports
•   Prepare correspondence for director
•   Schedule meetings
•   Prepare agendas for meeting
•   Coordinate correspondence with external staff, associates and consultants
•   Record minutes and submit minutes for approval

Qualification Required & Experience

The incumbent must also demonstrate the following personal attributes:

•   be honest and trustworthy
•   be respectful
•   be flexible
•   demonstrate sound work ethics

Location: Spintex-Sakumono Accra

How To Apply For The Job

To apply, please drop off the required information at our Spintex Road office (Between Ecobank and Baatsona Total) or via email to

jenny@oxfordresearchgroup.org

•   CV
•   A brief cover letter indicating why you think you are the best candidate for this job.
•   A recent photograph or passport size picture (email electronic copy with application)

Candidates leaving in the Spintex/Sakumono area encouraged to apply.

•   PLEASE THE SUBJECT OF YOUR EMAIL SHOULD BE “ADMINISTRATIVE ASSISTANT”
•   NO PHONE CALLS ALLOWED

Closing Date: 27 August, 2015

{Awaso Academy International,Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

A reputable educational institution based in Awaso, Western Region is offering job position in the following area:- Administrative Assistant

Qualification Required & Experience

•   Diploma in Secretariatship with some knowledge in accounting
•   2 – 3 years working experience

Salary: Attractive and negotiable

Fringe benefits include Health Insurance, transportation, accommodation and breakfast/lunch

Location: Awaso, Western Region

How To Apply For The Job

Interested persons may send their application letter and curriculum vitae (CV) to:-

The Principal
Awaso Academy International
(Awaso)
P.O.Box SB 54
Sefwi Bekwai

Or email:-

awasoacademy5@gmail.com

or call:-

0322-397410

Closing Date: 15 July, 2015

{WAPCAS,Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

WAPCAS wishes to recruit qualified and resourceful individuals to fill the position below:- Administrative Assistant

Job Summary

Provide a day-to-day administrative support for smooth running of the Project

Specific Task:

•   Plan and facilities communication between the head office and the field offices
•   Assist in the planning and facilitation of all relevant project meetings, training and conferences
•   Ensures that all materials and logistics for field activities are made available
•   Provide General support to the finance team
•   Maintain enjoyable and clean working environment

Qualification Required & Experience

•   A degree in Business Administration or Office management
•   Two years working experience

Location: Accra

How To Apply For The Job

All applications should be sent to:-

The Executive Director,
WAPCAS
P.O.Box AT 1010,
Achimota – Accra

Closing Date: 30 June, 2015

{Regentropfen College of Applied Sciences (ReCAS),Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

Regentropfen College of Applied Sciences (ReCAS) located at Kansoe, Bongo District, near Bolgatanga in the Upper East Region seek the services of the following:- Administrative Assistant

Qualification Required & Experience

•   Applicant seeking appointments in any of the job positions above should have the relevant academic or professional qualification plus a minimum of four years working experience in a tertiary or research institution.

Location: Upper East Region

How To Apply For The Job

Applicants are required to attach photocopies of all necessary documents and a CV. Applications should be sent to the address below:-

The Registrar
Regentropfen College of Applied Sciences
Private Mail Bag
Bolgatanga, Upper East Region
Ghana – West Africa

or email:-

employment@recas-ghana.com

Closing Date: 22 July, 2015

{Regentropfen College of Applied Sciences (ReCAS),Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

Regentropfen College of Applied Sciences (ReCAS) located at Kansoe, Bongo District, near Bolgatanga in the Upper East Region seek the services of the following:- Senior Administrative Assistant

Qualification Required & Experience

•   Applicant seeking appointments in any of the job positions above should have the relevant academic or professional qualification plus a minimum of four years working experience in a tertiary or research institution.

Location: Upper East Region

How To Apply For The Job

Applicants are required to attach photocopies of all necessary documents and a CV. Applications should be sent to the address below:-

The Registrar
Regentropfen College of Applied Sciences
Private Mail Bag
Bolgatanga, Upper East Region
Ghana – West Africa

or email:-

employment@recas-ghana.com

Closing Date: 22 July, 2015

{GHASALC,Ghana,Full-Time,GH,N/A,N/A,29 May-2015};

Job Summary

•   Prepares invoices for cheque writing and signing.
•   Payment of SSNIT, PAYE and Tier 2 monthly submissions.
•   Ensures that  all  cheques deposits and withdrawals are made on time for the swift running ofsecrctariat activities.
•   Ensures all invoices are adequately filed on  time  in  order  to  prevent  invoices misplacement
•   Inputs such invoices into the software (currently, an excel cash and bank spreadsheet) for further month end analyses.
•   Conducts  a  monthly  analysis  of the spreadsheet for  presentation the HS as a basis   lor   her   monthly   forecasts projections.
•   Tracks and reconciles all cheques issued with the month end bank statements.
•   Manages the petty cash system and ensures the availability of cash at all times for daily transactions.
•   Manages the procurement of stationery items and other logistics.
•   Liaises with the auditor for the end of year audit work.
•   Adequately prepares invoices to be dispatched to members who may have not paid up their subscriptions for the period.
•   Assists the E.S to ensure that drafted documents or letters for members and other stakeholders are adequately prepared for dispatch accordingly.
•   Attends  to   incoming  calls  for  Further direction to the right department and takes adequate notes to pass on to the requisite stair.
•   Assists  the  Executive  Secretary   in  the successful organisation of meetings and the running of the secretariat.
•   Any other activity that may be assigned by the Executive Secretary.

Qualification Required & Experience

•   Bachelors degree in Accounting and finance. Administration, HR management or any relevant qualification from a recognised University.
•   Must have successfully served their country through national service.
•   At least a years experience in this field will be an added advantage.
•   HND graduates with some experience are encouraged to apply.
•   Knowledge in Microsoft applications (Word and Excel) and knowledge in an  accounting software application will be an added advantage.

Location: Accra

How To Apply For The Job

Applicants must submit their CV’s to:-

info@ghasalc.com

Closing Date: 30 May, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 May-2015};

A reputable company is advertising the following vacant position:- Administrative Assistant

Job Purpose:

•   To provide administrative and clerical services in order to ensure effective and efficient operations

Key Responsibilities:

•   Provides general administrative and clerical support including mailing, scanning and copying of correspondence to relevant persons
•   Maintains electronic and hard copy filing system, arranges and compiles documents for meetings
•   Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
•   Prepare documents (sometimes confidential) including correspondence, reports, draft, memos and emails
•   Records minutes at various meetings, distributes and archives them accordingly
•   Routinely orders stationery supplies needed by senior managers
•   Manages the itinerary and calendar of Senior Managers
•   Schedules and coordinates meetings, appointments for Senior Managers
•   Co-ordinates and make travel and lodging arrangements for senior managers including recoupment of expenses, petty cash etc.
•   Produces regular management reports as and when required on outstanding correspondence and follow up issues where required
•   Provides hospitality services for the company’s important visitors
•   Provides additional operational and administrative support where necessary to the HR department
•   Delivers any ad hoc duties requested by any senior management personnel

Qualification Required & Experience

•   Must possess minimum Degree in Business Administration or related field
•   Must possess at least five years hands on experience in similar role
•   Must exhibit high level of professionalism and demonstrated ability to handle confidential information accordingly
•   Must have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
•   Must have strong interpersonal skills and the ability to build relationships with stakeholders, including staff and clients
•   Must possess excellent verbal and superior writing and report presentation skills
•   Must have experience in working with computers and systems to perform a range of administrative tasks
•   Must have advanced proficiency in MS Word, MS Excel, MS PowerPoint and related software
•   Must have a strong sense of teamwork
•   Age limit: Between 35 – 40 years

Location: Accra

How To Apply For The Job

Qualified persons should send the following by email to the Head of HR & Administration:

•   Cover letter
•   Curriculum Vitae
•   Certificates

Email:- hgcjobs9@gmail.com

Closing Date: 30 April, 2015

{Australian High Commission,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Job Description

•   Drive the official vehicle designated for the New Zealand representative and other official vehicles as and when required
•   Maintain vehicles in a clean and roadworthy condition
•   Carry out minor maintenance to vehicles and conduct weekly checks of oil, water and tyres
•   Regularly inspect vehicles for minor defects and promptly report damage to the New Zealand representative
•   Ensure all vehicle registrations and insurance are kept up to date and prepare appro priate documentation
•   Deliver letters, goods, personal effects, and packages
•   Participate in after hour duties as required

Qualification Required & Experience

Selection Criteria:

•   Demonstrated administrative and office organisational skills, including priority setting and time management
•   Well-developed oral and written communication skills
•   French language desirable (oral and written)
•   Ability to acquire knowledge of and adhere to relevant policies and procedures
•   Aptitude to deliver a high level of client service with discretion, tact and diplomacy
•   Ability to work independently and in a small team
•   Good judgement
•   Sound level of numeracy
•   High level of computer literacy
•   Demonstrated driving experience

Location: Accra

How To Apply For The Job

Please provide:

•   a letter in English limited to 2 pages demonstrating your qualifications for the position according to the selection criteria above (with supporting examples)
•   a curriculum vitae
•   telephone and email contacts of two referees.

Applications which do not fulfil these criteria will, not be considered.
Attractive remuneration packages will be offered to the successful applicant. Hours of work and other conditions will be outlined during interview. Suitably qualified applicants may be offered a future position with the High Commission over twelve months.

Please send applications to:-

AccraHC.enquiries@dfat.goy.au

Appointment Process

•   Applicants will be assessed by a Selection Panel and a shortlist established for an interview.
•   Once interviews are made an offer will be made to the successful applicant considered as most suitable for the role for an anticipated start date of 7 April.
•   Only shortlisted applicants will be notified.

Closing Date: 24 March, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

A reputable Electrical Engineering company has vacancy for an Administrative Assistant (Training).

Job Profile:

•   An administrative role focused on managing training.
•   The Administrative Assistant manages training from calling clients for training, to ensuing training goes on smoothly.

Job Description:

•   Keeping training schedules
•   Ensuring venue is always ready at the times for training
•   Ordering and maintaining training stationery and materials
•   Organizing refreshment and meals for trainees
•   Preparing training materials before, and certificates, after training
•   Calling clients to give information on training
•   Answering calls and e-mails regarding training.
•   Ensuring that information on website concerning training is up to date and standard.
•   Maintain training equipments and assets

Qualification Required & Experience

•   Stenographer 111, HND (secretaryship and Management studies), HND (Secretarial Studies)

Skills

•   Proficient in the use of the computer
Excel
Word
PowerPoint
Outlook
•   Organized
•   Eloquent
•   Smart
•   Intelligent
•   ast typing skills

Location: Accra

How To Apply For The Job

Interested persons should please send their CVs and Cover letter to:-

hrrecruits13@gmail.com

Closing Date: 17 March, 2015

{Total Petroleum Ghana Limited,Ghana,Full-Time,GH,N/A,N/A,28 Feb-2015};

The Job holder’s functions include but not limited to the following:

•   Typing Commercial Agreements, leases, and any other legal documents
•   Typing various legal and general correspondences between the Company and other parties.
•   Screening and receiving calls for and on behalf of the Legal  Manager and Corporate Services Manager
•   Maintenance of an efficient filing and mailing system in the Legal Unit
•   Dispatching the Legal Unit’s correspondences to the various departments within and outside of the Company
•   Maintaining reliable data on all the Company Landed Properties
•   Liaising with the Treasury Division of the Finance Department to ensure that all payments due to third parties are promptly paid.
•   Organizing inter-departmental meetings within the Company for and on behalf of Corporate Services Manger and the Legal Manager
•   Organizing business meetings between the Corporate Services Manager, Legal Manager, Legal& Estate Officer and third parties outside the Company
•   Generally, assisting the Legal Manager to ensure that the Legal Unit runs smoothly and efficiently.
•   Coordinating various Insurance packages for  staff.
•   All other lawful and reasonable tasks that the Legal Manager and Corporate Services Manager will delegate to the job holder from time to time.

Qualification Required & Experience

•   Degree/HND Administration,
•   Three (3) years post-qualification working experience in a similar position in the Oil Marketing industry or Insurance or Law Firm

Desirable

•   Professional Membership of a recognized Secretarial/Administration body
•   Knowlege of legal documentation

Skills/ Knowledge (Essential Criteria)

•   Must be Familiar with the format of Legal Documents
•   Good telephone manners to be able to portray a good image of the Company
•   Must be tactful, loyal, and dependable and be well-groomed in appearance
•   Must be confident and be good confidant.
•   Personal organization and planning skills
•   Ability to maintain strict confidentiality
•   Ability to communicate clearly in writing and orally
•   Ability to pay attention to detail

Personality (Essential)

•   An enquiring mind
•   Be an excellent communicator, with social confidence.
•   A good listener
•   High sense of integrity and ethical awareness
•   Must be assertive
•   Good interpersonal skills and must be efficient and be able to work on his/her own initiative within boundaries

Location: Accra

How To Apply For The Job

Applications together with curriculum vitae, relevant certificates, name and address of two [2] referees should reach the Human Resource Manager via email to:-

jobs@total-ghana.com

Closing Date: 16 February, 2015