{ACDI/VOCA,Tamale,Full-Time, GH,Bachelors Degree, 3 years,04 May-2016};

We are currently seeking Administrative Assistant / Front Desk Officer to be based in the Sunyani Office for a multi-year USAID-funded project. The successful candidate will be responsible for the following: Administrative Assistant / Front Desk Officer to be based in the Tamale office:

Responsibilities:

•   Make and receive telephone calls for staff members.
•   Receive clients and guest of organization.
•   Assist in the preparation of documents and reports using Microsoft office.
•   Perform general clerical duties to include but not limited to photocopying and filing of documents.
•   Receive and dispatch of courier mail.
•   Maintain the office petty cash account.
•   Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
•   Coordinate with with vendors on products and services as required.
•   Set up and coordinate meetings and conferences and ensure availability of required documentation for meetings.
•   Coordinate travel arrangements and hotel reservations for staff and guests of the organization.
•   Support staff in assigned project based work.

Qualification Required & Experience

•   A Bachelor’s degree required.
•   Minimum of 3 years experience in a similar or related role.
•   Ability to use Microsoft Office Word, Excel and other relevant computer applications.
•   Demonstrate ability to work in a tea. Excellent interpersonal skills as necessary to work effectively with persons on all levels both inside or outside the company
•   Excellent write and oral communication skills.
•   Excellent attention to detail and organization, maturity and ability to work in a difficult environment.

Location: Tamale

How To Apply For The Job

To be considered for this recruitment, please submit a resume / CV to:

hr@acdivocaghana.org

Closing Date: 04 May, 2016

{Confidential,Accra,Full-Time, GH,N/A, N/A,15 Apr-2016};

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Administrative Assistant Job Duties:

•   Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
•   Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
•   Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
•   Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
•   Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•   Provides information by answering questions and requests.
•   Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
•   Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
•   Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•   Contributes to team effort by accomplishing related results as needed.

Qualification Required & Experience

•   Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Location: Accra

How To Apply For The Job

Send application and CV to:-

Cadlin@hotmail.com

Closing Date: 15 April, 2016

{CARE International,Accra,Full-Time, GH,Degree, 2 years,20 Apr-2016};

CARE works in 87 countries around the world to support over 900 poverty-fighting development and emergency projects.

Our Mission

•   To serve individuals and families in the poorest communities in the world

Our Vision

•   We seek a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.

Job Summary

•   The Administrative Assistant’s overall responsibility is to ensure the day to day running of the Sub Office administration in an efficient and cost effective manner while keeping in mind legal considerations and donor requirements where necessary.
•   S/he is directly in charge of procurement of goods and services and supervises the management/maintenance of all properties,, buildings, and inventory.
•   S/he also supervises the implementation and monitoring of administrative systems and the support to the sub-offices’ administration.
•   The incumbent will provide support and answers to questions related to administration, counsel and advice, and deal with customers with maturity, tact and diplomacy.
•   S/he will also prepare and manage security contracts/issues for the Sub office.
•   This position is based in Tamale.

Key Responsibilities:

•   Ensures quality and timely supply of goods and services (procurement) in accordance with care rules
•   Review approved Vendor List for the sub office and keep it updated at all times, manage and maintain relationship with the preferred vendors.
•   Maintain an up to date inventory (electronic inventory register) for the Sub office assets including vehicles, office and project equipment, following established procedures
•   Produce the necessary information to update the inventory for the annual insurance of CARE Ghana’s properties with CARE Headquarters
•   Submit to HQ every two weeks the list of new assets bought for decal number
•   Approve movement of inventory items within the sub office
•   Negotiate, prepare and monitor the equipment maintenance contracts as well as the contracts with the security agency
•   Supervise the maintenance of CARE equipment (air conditioners, copiers, fire extinguishers, generators, electric appliances, vehicles etc.) through regular service contracts as appropriate
•   Implement tools and systems for smooth and efficient administrative and human resource management processes
•   Support the implementation of CARE Ghana administrative and HR policies and procedures in the Sub office and supervise compliance with donor regulations
•   Conduct anti-terrorism checks on all new vendors, employees and consultants before they are entered into the system
•   Maintain personnel files and ensure all required documents are appropriately filed
•   Assist Management and the department/project managers to determine the SOs needs of equipment and office supplies and supply indicative price for goods and services
•   Monitor the leave of sub office staff and prepare monthly leave report for the SO
•   Supervise the inventory management in the field-office and with partners and ensure at least one physical count annually and produce the report
•   Advise management on disposal of inventory items
•   Approve movement of inventory items within the sub office
•   Ensure that all lease contracts terms are respected
•   Advise the Finance Officer on terms and conditions of contracts relating to lease and maintenance of equipment to ensure that payments are made as agreed
•   Review Travel Expense Reports (TERs) of staff and Scan staff requests to Accra main office
•   Consolidate Sub office PAR  and Monitor official receipt booklets
•   Validate all account codes, Project ID and Fund codes charged to petty cash accounts.
•   Maintain a good filing system in the sub office

Qualification Required & Experience

•   First degree in Administration, Management, Business or equivalent experience or a combination of education and working experience in Finance.
•   Minimum of 2 years progressively responsible experience in procurement, property management and administrative work. A good experience in supervision is required
•   Previous experience working with an NGO or a development organization will be an added advantage
•   Excellent Analytical skill, good written and oral communication skills, Ability to exercise independent judgment and work without direction.
•   Ability to multi tasked work within deadlines, Proficient in use of Microsoft applications, including excel, word, PowerPoint & Outlook (or similar software), Good knowledge of Administration systems and practice, policies and procedures
•   Familiar  with donor rules and regulations (EU, USAID, CIDA) and basic finance or accounting practices
•   Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.
•   Excellent planning, organization and time management skills and ability to work independently
•   Fluency in English and Strong team player
•   Strong problem solving, analytical, operational and coordinating abilities
•   Good interpersonal, oral and written communication and presentation skills

Location: Accra

How To Apply For The Job

Interested candidates should submit their applications and detailed CVs to the HR Officer, CARE International in Ghana or electronically to:-

hr.ghana@co.care.org

Closing Date: 20 April, 2016

•   PLEASE INDICATE CLEARLY IN THE SUBJECT LINE THE POSITION YOU ARE APPLYING FOR.
•   Closing date for submission of applications is Wednesday 20th April  2016.
•   Only shortlisted applicants will be contacted.

OUR DIVERSITY IS OUR STRENGTH; WE ENCOURAGE PEOPLE FROM ALL BACKGROUNDS AND EXPERIENCES, PARTICULARLY WOMEN, TO APPLY

{UNESCO,Accra,Full-Time, GH, Degree, N/A,15 Jan-2016};

UNESCO Accra is inviting applications from qualified Ghanaians Nationals for the following position:- Administrative Assistant(L4)

Position Title: Administrative Assistant(L4)
Type of contract: Fixed Term
Duration: 2(two) years
Annual Salary: As per UN salary scale

Summary of Responsibilities

•   The Administrative assistant will assist in the preparation of budgets, Work Plans, Budget report etc.
•   Verifies budgetary/financial transactions and expenditures, inputting data in the automated financial management system SAP for payment and reporting on activity implementation and expenditure status
•   Prepare administrative paperwork and forms, submit request for approval and provided processing assistance and support budgetary/financial initiatives
•   Maintain office petty c ash, act as bank focal point, carry on reconciliation and follow up on bank documents
•   Prepare a variety of contractual documents, assist in procurement and travel management
•   Liaise with service providers/regulatory authorities for utilities, custom, VAT and other relevant services
•   Assist in HR related activities such as drafting routine correspondences, record keeping and other relevant works
•   Performs additional duties that may be required to ensure the success of the work team.

Qualification Required & Experience

•   Minimum of University Degree in Business Administration/Finance/Accounting and relevant field
•   Minimum of 5 years of relevant professional experiences particularly in Finance and Administration. Good knowledge of the UN rules, procedures in financial transaction and experience in budgetary planning and reporting and the use of ERP would be an advantage

Other Skills/Competencies:

•   Confidentiality
•   Communication / Organisational skills
•   Flexibility / Adaptability
•   Team Work
•   Analytical skills

IT Skills: Proficiency in Microsoft Office suites is required

Languages: Fluency in written and spoken English

Location: Accra

How To Apply For The Job

Interested candidates should submit their application letter and CV to the Finance and Administration Officer:-

accra@unesco.org Using UNESCO CV Form

Click Here To Download UNESCO CV Form

Applications that do not meet the requirement as above-described will not be considered.

Closing Date: 15 January, 2016

{MEDA,Accra,Full-Time, GH,Degree or HND, 3 years,07 Dec-2015};

MEDA s an association of Christians who invest in people living in poverty around the world so they can unleash their potential to earn a livelihood to provide for their families and enrich their communities. MEDA has been working in Ghana since 2012. To learn more about MEDA and our work, please visit  www.meda.org .

MEDA has received new funding from the Department of Foreign Affairs Trade and Development (DFATD) to implement a six (6) year project aimed at supporting Ghana’s tree crops sector. The project will enhance the productivity and profitability of female and male small farmers and small enterprises in tree crop industries in Northern, Central and Coastal regions of Ghana. The project is to respond to the recent decline in Ghana’s tree crop industry. Working with a Canadian private sector firm, Tree Global Canada, and its Ghanaian subsidiary, MEDA will establish industrial-scale commercial nurseries with distribution networks reaching farming communities across the country. The project aims to facilitate the distribution of 21 million tree seedlings over a six (6) year period.

The goal of the project is to improve economic wellbeing of 100,000 farmers in a strengthened export-linked tree crops industries. The project aims to support 50 small enterprises and their employees including 25 tree-sector farmers and industry associations. The project will be implemented from 2015- 2022.

MEDA HPTS project invites interested and qualified Ghanaians and residents of Ghana to apply for the following position. The position will be based in Accra and will involve field travels where required.

Administrative Assistant
The administrative assistant plays an important role in the project providing various administrative and logistics support to project technical team. The administrative assistant reports to the Finance Manager.

Responsibilities

•   Management of schedules; receive and welcome visitors, organize and manage appointments, make telephone calls, verifying incoming calls to ensure their importance and possibility to respond and manage diary and schedule of lead technical staff
•   Administrative management; organize meetings, receive, draft, type and make follow-ups on administrative letters, meeting room bookings, maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; support meetings and events by coordinating photocopying, scanning and comb binding of project documents and presentations, sourcing of quotes to support project’s procurement
•   Management of mails; create a recording system for incoming and outgoing mails, ensure archiving, filling and management of documents, receive and register letters addressed to the project
•   Logistics; support with hotel and airline reservations, manage the use of project vehicles by ensuring an updated recording system for vehicle’s movement, booking vehicle servicing and maintenance, organize venues for project events, keep equipment operational by following manufacturer instructions and established procedures
•   Data entry; assist with finance and M&E data entry when necessary

Qualification Required & Experience

•   B.Sc. degree or HND diploma in administration with minimum of three (03) years’ work experience or Vocational training/ Diploma or equivalent in secretarial work or administration with at least 5 years of work experience
•   Previous work with international development organization a plus
•   Excellent command of computer applications (MS word, excel, powerpoint, outlook and internet)
•   Document and database management skills
•   Detail oriented, ability to work under pressure in a multicultural environment
•   Excellent written and oral communications skills
•   Self- motivated, customer oriented and team player
•   High sense of responsibility and confidentiality
•   Multilingual- English and knowledge of at least 2 other Ghanaian languages.

Location: Accra

How To Apply For The Job

All interested applicant are invited to forward application letters and resumes to:-

jobs.medahpts@gmail.com indicating position being applied for in the subject heading of the email response.

Closing Date: 07 December, 2015

•   All applications received after the above date and time will not be considered.
•   Only shortlisted applicants will be contacted.

{Confidential,Accra,Full-Time, GH,Diploma, 2 years,23 Oct-2015};

The Sustainable Fisheries Management Project (SFMP) is a 5-year food security project, headquartered in Accra. It seeks to rebuild targeted marine fisheries stocks (which are depleted but important to the local economy) through the adoption of sustainable fishing practices and exploitation levels. The project contributes to the government of Ghana’s fisheries development objectives and will work closely with government agencies, fisheries authorities, policy makers and fisher folks in the entire coastal stretch of Ghana to achieve these goals.

Key Roles and Responsibilities

•   Responsible for welcoming and receiving visitors and assist with admin related support
•   Under the supervision of the Office Manager, responsible for managing office supplies, cleaning services and other tasks to ensure the safe and efficient operations of the facilities and grounds
•   Assists the Office Manager to implement the SFMP paper and electronic filing systems and ensure they are properly structured and efficiently maintained and current
•   Assist the Office manager to schedule appointments and meetings and prepares meeting
•   minutes as per the needs of the SFMP team
•   Assist Office Manger to provide planning and logistics support for SFMP conferences, workshops and training’s in Ghana and internationally
•   Occasional overnight travel outside Accra required
•   Assists Office Manager to administer an inventory of SFMP property, supplies and capital goods
•   Assists Office Manager with the process of procurement of goods and services
•   Manage a petty cash account under the supervision of the Office Manager
•   Carrying out other duties related to administration as may be determined by the supervisor

Qualification Required & Experience

•   Diploma in Administration or any other relevant field
•   At least 2 years’ experience in similar position
•   Working knowledge in using Microsoft office required
•   Competency in performing multiple functional tasks
•   Good interpersonal skills

Location: Accra

How To Apply For The Job

Interested candidates, who possess the minimum qualifications to fill this challenging position may apply by sending a CV, COVER LETTER, and CONTACT DETAILS to:

Applications.SFMP@crcuri.org

Closing Date: 23 October, 2015

Please Note: Only shortlisted candidates will be contacted

{Confidential,Nsawam,Full-Time, GH,N/A, N/A,30 Oct-2015};

A reputable Quarry in Nsawam Municipality is looking for experienced:- Administrative Assistant / Bookkeeper

Location: Nsawam

How To Apply For The Job

Send CVs to:-

The Director
P.O.Box 58,
Accra

or call us:-

0303-936533

Closing Date: 30 October, 2015

{Confidential,Accra,Full-Time, GH,N/A, N/A,21 Sep-2015};

A reputable school in Gbawe, Accra has the following vacancy for its J.H.S Department: Administrative Assistant

Location: Accra

How To Apply For The Job

Qualified candidates should call:-

0500-100136

Closing Date: 21 September, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,20 Sep-2015};

Administrative Assistant wanted for a nursery school.

Location: Accra

How To Apply For The Job

Interested person should call us:-

0205-765089  Monday to Friday 8:30am – 5:00pm

or mail to:-

P.O.Box CT 626,
Cantonments

Closing Date: 14 September, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2015};

Job Summary

•   To perfom all adminstratiive duties
•   To work directly under the Headteacher
•   To be in charge of admissions procedures
•   To perform customer service duties

Qualification Required & Experience

•   At least 3 years of experience in a similar postion
•   Experience in an international school is an advantage

Location: Accra

How To Apply For The Job

Apply with a cover letter, CV which includes two professional referees to:-

educ2015jobs@gmail.com

Closing Date: 09 September, 2015