{Wynca Sunshine,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

A reputable company is looking for the services of the following personnel’s to occupy the below position:- Administrative Assistant

Job Summary

•   Manage incoming visitors politely and coordinate the co-operation between different departments.
•   Perform general office duties such as ordering office supplies and performing basic office work.
•   Renew or register all company certificates and licenses
•   Perform general support functions that include,supporting managers with all correspondences with intra and extra-contacts
•   Collect and consolidate various report (daily, weekly and monthly)
•   Write memo, contract and administration memorandum, organise related meeting and activities
•   Conduct other affairs assigned by the administrator as needed.

Qualification Required & Experience

•   Minimum of Higher National Diploma or better in relation to the job description.
•   Have a minimum of one(l) year experience in a professional environment
•   Show great attention to detailed accuracy and respond effectively,
•   Effective and efficient in written and eloquent in verbal communication skills is required.
•   Compatible Microsoft Office, other related computer technical skills and good data entry skills.
•   Self-starter, procreative and able to work under pressure.
•   Very patient,attentive,team player.encouraging, helpful and cooperative

Location: Kumasi

How To Apply For The Job

Interested  applicants are requested to submit:

•   An application letter
•   CV with names and addresses of two referees
•   Two (2) passport size pictures

To:

jatwumasi431@yahoo.com

OR

Call: 0505-161171 / 0242-276771

Closing Date: 16 December, 2014

{UNMEER,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

The United Nations Mission for Ebola Emergency Response (UNMEER) is seeking qualified candidates for local recruitment to provide support to operations in Ghana.

UNMEER invites interested and qualified candidates of Ghanaian nationality or with a valid Ghanaian work permit and who meet the requirements to submit their applications to UNMEER Office in Accra

For all position listed below, the minimum education requirement is a high school certificate. Additional post-high school training in the required field is desirable.

The position available is: Administrative Assistant

Qualification Required & Experience

•   Work experience: A minimum of five (5) years work experience in administrative services, budget, finance or human resources, or in a related area.
•   Skills required: Fluency in oral and written english and good computer skills, with knowledge of Microsoft Word and Excel.
•   Knowledge of French would be an advantage

Location: Accra

How To Apply For The Job

Interested and qualified candidates should submit their applications by email to:-

unmeerlocalrecruitment@un.org

Closing Date: 25 December, 2012

Applicants must clearly indicate in the subject of the email which position they are interested in and include:

•   A short cover note
•   A personal history form (P.11). Copies of the P.11 form may be downloaded at:- http://www.unlb.org/doc/p11.doc
•   Copies of education and employment certificates

Qualified female candidates are strongly encouraged to apply.

{Accrescence Ghana,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

Our client, a service oriented, recreational and hospitality support organisation intends to recruit competent persons for the following position:

Core Duties:

•   Coordinate activities with other supervisory personnel or with other work units or departments.
•   Research, compile and prepare reports, correspondence or any other information required by management or other agencies.
•   Coordinate or perform activities associated with shipping, receiving, distribution of documents.
•   Consult with managers or other personnel to resolve problems in various areas.
•   Make recommendations to management concerning issues such as staff issues or procedural changes.
•   Assist employees in job duties or company policies or suggest training to be provided.
•   Help implement corporate and departmental policies, procedures and service standards.
•   Participate in the work of colleagues and subordinates to facilitate productivity

Qualification Required & Experience

•   A degree in Administration
•   Minimum two years post-qualification experience
•   Office suite software — Microsoft Office software
•   Effective monitoring and assessment of personnel
•   Good Organization, Planning, and Prioritization of Work.

Location: Accra

How To Apply For The Job

Qualified individuals should send their applications (including CV, copies of certificates and contact details to:

employment@accrescence.com

Closing Date: 12 December, 2012

{World Vision International,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

World Vision International is a Christian Relief, Development and Advocacy organization dedicated to working with children, families and their communities worldwide to reach their full potential by tackling the causes of poverty and injustice. For over three decades, World Vision has been working with rural communities in all 10 Administrative Regions of Ghana to provide portable water, promote sanitation and hygiene practices, quality education and enhance food security.

Job Summary

The Administrative Assistant shall be responsible for the day-to-day management and administration of the Operations Base Office,   procure office supplies, manage office vehicles and office imprest, provide guest relations and protocol services, and plan and coordinate events such as workshops, conferences, seminars and meetings. Specific tasks performed by the job holder are as follows.

Major Responsibilities
Office Management And Administration

•   Receive incoming correspondence, review and arrange in priority action for Supervisor’s attention and prepare draft responses. Handle outgoing correspondence according to standard practices and protocol.
•   Take notes and type various documents such as correspondence, memos and reports ensuring spelling and grammatical accuracy.
•   Produce and distribute photocopies of documents where required.
•   Manage archives, as well as a central filing system for the storage and security of both soft and hard copies of all documents.
•   Record, update and retrieve information, documentation and data from the office filing systems.
•   Prepare and manage a calendar of events for the Operations Base Office.
•   Respond to enquiries, follow-up routine outstanding issues and provide information to Supervisor and staff.
•   Scan the daily newspapers to identify media publications on World Vision activities. Photocopy and file copies of such publications and bring them to the attention of Supervisor.
•   Provide guidelines and support for ADPs to file their operations documents and manage their office set up.
•   Ensure daily cleanliness of the office and premises and the maintenance and prompt repair of office equipment and installations.

Procurement, Petty cash & Vehicle Management.

•   Purchase office supplies, and manage the Operations Base stores by tracking stocks and issuing of supplies.
•   Manage office petty cash and prepare statement of accounts for timely reimbursement.
•   Facilitate prompt payment to  service providers and vendors
•   Schedule and monitor the movement of office vehicles.
•   Check vehicle   logbooks to ensure that recordings are done correctly.
•   Consolidate  and submit    monthly status report  on project vehicles in the ADPs

Guest Relations And Protocol Services

•   Act as the first point of contact for visitors and callers, answer their enquiries and refer or direct them to the appropriate officer. Keep records of all visitors and callers.
•   Make travel and accommodation arrangements for visiting staff, prepare the necessary documentation and provide the required information.

Events Planning And Management

•   Plan and coordinate events such as workshops, seminars, conferences and meetings by booking venues, arranging for equipment and providing other logistical support. Assemble documents and other important information for such events.
•   Prepare agenda for meetings, take minutes and follow up progress of decisions.

Reports to: Operations Base Team Leader

Qualification Required & Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

•   Minimum of Diploma in Business Administration
•   At least two years working experience in a similar environment

Other Competencies (Knowledge, Skills and Attitudes)

•   Must have  good working knowledge of MS Word, Excel, Access  & PowerPoint
•   Must  have good  knowledge of office organisation and  procedures as well as basic accounting
•   Must have good  interpersonal skills
•   Must  have good command of the English language, oral and written
•   Must be a committed Christian, able to stand above denominational diversities.
•   Must be polite, courteous and have a pleasant disposition
•   Ability to operate basic office equipment such as  projector, scanner and  copier
•   Ability to work under pressure  and also  meet competing demands
•   Ability to make independent decisions
•   Ability to prepare reports and statements
•   Ability to write logical, comprehensive, concise reports and correspondence.
•   Ability to work in a team

Working Environment / Conditions:

•   Work environment:  Office – based with intermittent travel to the field
•   Travel:  20% Domestic travel is required.

Location: Kumasi

How To Apply For The Job

Interested applicants who meet the above criteria should send their application letters and CV quoting only the Job Position in the subject line to:-

Ghana@wvi.org

Closing Date: 05 December, 2014

•   As a Child focused organisation, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
•   All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

World Vision is an equal opportunity employer.

{FC Beauty College,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

Job Summary

•   Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
•   Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
•   Operate desktop computer to compose and edit correspondence and memoranda, verbal direction and from knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings.
•   Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also includes travel and lodging arrangements.
•   Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
•   Ensures operation of equipment by calling for repairs etc.
•   Provides information by answering questions and requests.
•   Maintains supplies inventory of stationery by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
•   Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
•   Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•   Contributes to team effort by accomplishing related results as needed.

Qualification Required & Experience

•   Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Location: Accra

How To Apply For The Job

Kindly send applications and cv’s to:

pokuaobeng@foreverclair.com.gh  or  fcgroupofcompanies@yahoo.com

Closing Date: 06 December, 2014

{Abt Associates,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded PMI Africa Indoor Residual Spraying (PMI AIRS) Project, which seeks to reduce the burden of malaria in Africa through cost-effective commodities procurement  and logistics systems, access to technical expertise, entomological monitoring and implementation of indoor residual spraying (IRS)

Abt Associates seeks qualified candidates for the project’s operations in Ghana.

Job Summary

•   Provides clerical, logistical and other administrative support for the project office.
•   Archive management, labor reporting, travel arrangement and office reception.

Qualification Required & Experience

•   Secondary school (minimum), Technical school, or a Bachelors Degree in Administrative, Business, Management or other relevanr field and 3+ years of professional office administration experience
•   English language fluency

Location: Tamale

How To Apply For The Job

To be considered for the position, an applicant must submit his/her CV and an application letter that provides details of their specific qualifications for the desired position to:-

IRSGhana@abtassoc.com   or  AbtGhana@abtassoc.com

Closing Date: 17 October, 2014

In the subject line of the email, write the title of the position for which you are applying. If you wish to apply for more than one position, please submit separate applications for each position. Applications that do not follow these instructions, or that do not meet the stated minimum qualification requirements, will not be considered.

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

A reputable educational institution is looking for an Administrative Assistant for immediate employment.

Qualification Required & Experience

•   HND Secretaryship & Management or Above
•   With two years post qualification experience
•   Must have a very good working knowledge in computer and typing
•   Experiences in reputable educational institutions will be an added advantage

Location: Accra

How To Apply For The Job

Interested applicants should apply to:-

kwakub5@gmail.com  with a recent passport size photograph

or call:

0264-372959

Closing Date: 20 October, 2014

{International Travel & Tourism Institute (ITTI),Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

Travel Plus is a subsidiary company of Ambitions Airline Support and Logistics Services (AASS) which is a major company specializing shipping and airport operations. We seek to relieve corporate entities of the nitty gritties of travel management and take the hassle and stress of arranging your business travel needs.

Qualification Required & Experience

•   The applicant must have knowledge about the position and possess the necessary certificates.
•   Must be well- organized, with the ability to prioritize and meet agreed deadlines.
•   Ability to work with little or no supervision.

Note: Remuneration is based on targets set and achieved.

Location: Accra

How To Apply For The Job

Interested qualified persons may apply and attach their application letter, updated CVs and copies of relevant certificates to:

The Executive Director
Travel Plus Incorporated
#10A/21 Jupiter House, Off Motorway Extension
Achimota, Accra.

Telephone: 0289-5192666 / 0289-516868

Soft copies may be sent to:

admin@ittighana.org

Closing Date: 10 October, 2014

{USAID Ghana,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

The U.S. Mission in Accra, Ghana is seeking highly motivated and qualified individual for the position of ADMINISTRATIVE ASSISTANT to the Mission Director, USAID/Ghana. The incumbent serves as personal and confidential assistant to the Mission Director and the Deputy Mission Director. S/he performs a broad range of secretarial duties in support of the front office and provides administrative/Secretarial support to the Mission Director.

BASIC FUNCTION OF POSITION

The position of Administrative Assistant to the Mission Director is located in the Office of the USAID/Ghana. The incumbent serves as personal and confidential assistant to the Mission Director and the Deputy Mission Director. S/he performs a broad range of secretarial duties in support of the front office and provides administrative/Secretarial support to the Mission Director.

MAJOR DUTIES AND RESPONSIBILITIES

The Administrative Assistant will perform a broad range of administrative and secretarial duties
including the following:

•   Review all outgoing correspondence/communications to ensure accuracy and proper formatting for the USAID Director’s clearance and/or signature.
•   Receive all outgoing correspondence/communications for the USAID Director’s office.
•   Receive and maintain flow control of all visitors and telephone calls to the USAID Director’s office.
•   Maintain the USAID Director’s calendar, schedule and make appointments with Missionassigned staff, local government, and business personnel.
•   Co-ordinate regular in-house meetings with team leaders and their staff.
•   Follow-up on issues arising out of these meetings as well as senior staff meetings with the various senior staff members.
•   Make complete arrangements for partners meetings.
•   Make complete arrangements for donors meetings hosted by the Mission Director.
•   Draft routine letters and other correspondence for the Mission Director’s signature.
•   Prepare travel and representational vouchers for the Director.
•   Provide secretarial and administrative support to the Deputy Mission Director and perform other duties as required

Qualification Required & Experience

•   Education: Completion of secondary school plus two years post-secondary school training in Secretarial, Business Studies or related field.
•   Prior Work Experience: At least four years of progressively responsible experience as personal assistant or office manager is required.
•   Language Proficiency: Level IV English; fluency in speaking and writing. (Language proficiency will be tested).
•   Job Knowledge: Incumbent must have full knowledge of general secretarial work and office management; knowledge of USAID procedures and documentation.
•   Skills and Abilities: Must have good interpersonal skills with the ability to communicate effectively and concisely, organize workload and function independently. Possess up-todate knowledge and comfort level with office automation and digital IT computer hardware and software systems including proficiency in the use of Microsoft Office Suite and hand held telecommunication equipment (for example, iPhone, Blackberry and iPad). Proficiency will be tested.

Salary Range: GH¢ 28,111.00 – GH¢ 42,168.00 p.a. (depending on qualification and experience)

Location: Accra

How To Apply For The Job

Interested individuals should submit cover letter and curriculum vitae with references to:

Regional Executive Office
USAID/West Africa
P.O. Box 1630, Accra

by Email to:-

acpersonnel@usaid.gov

Closing Date: 02 September, 2014

Note: When submitting your application via email, please start the subject line with the position title. Please note that only short-listed applicants will be contacted.

USAID/West Africa anticipates awarding one Personal Services Contract (PSC) regarding this announcement. Please note that this does not constitute any guarantee that a PSC will be awarded as result of this announcement.