{Habitat for Humanity Ghana,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

Habitat for Humanity Ghana’s vision is a world where everyone has a decent place to live. Anchored by the conviction that safe and affordable housing provides a critical foundation for breaking the cycle of poverty, Habitat for Humanity Ghana has helped more families in Ghana construct, rehabilitate or preserve homes since 1987.

Habitat also advocates for fair and just housing policies and provides training and access to resources to help more families improve their shelter conditions. As a nonprofit Christian organization, Habitat for Humanity Ghana welcomes people of all races, religions and nationalities to partner in its mission.

Job purpose
Under the direct supervision of the HR Administrator, the Administrative Assistant will provide administrative and secretarial and basic financial support to the Habitat for Humanity Ghana team.

The position holder will ensure that the national office is conducive to operating the functions of HFH Ghana.  This position requires the ability to handle all visitors and inquiries, fully equip and keep equipped the supplies and accessories necessary for the office staff to carry out their duties, and to support all the departments in their activities. (Please note that the responsibilities are not all inclusive, as changes to services are made and/or new responsibilities are identified they will be added as deemed appropriate)

Responsibilities and main duties:

Administrative

•   Understand and articulate the Mission of HFH Ghana including the goal, mission statement and focus, the history, and the larger efforts of HFHI on a global level.
•   Provide technical support for document creation, data entry, photocopying, printing, and faxing for all departments.
•   In charge of preparing homeowner certificates to paid off homeowners
•   Attends and records minutes of Monday devotions and circulates minutes to the team every Tuesday
•   Keeps an electronic file of all Monday devotions meeting minutes.
•   Keeps a database of all paid off homeowners
•   Develop and maintain an effective approach to in-coming and out-going e-mail correspondence.  This includes, but is not limited to:
•   Downloading messages daily and keeping central files on incoming and outgoing e-mails updated daily.
•   Archiving e-mails at the end of each month leaving only the last three months of e-mails on computer.
•   Draft responses to routine letters in consultation with her Supervisor
•   Provide logistical support for all external venue needs including those for guests, workshops, work –camps, and other events.
•   Process all invoices for goods and services in the bank payment vouchers for submission to the Finance department for payment.
•   Performs any other duties as assigned by HR Administrator, or the senior management team

Front desk management

•   Welcomes and greets visitors in a polite and friendly manner and ascertain their needs and assists them with their problems or refers them to appropriate persons
•   Answers telephone inquiries from the public and gives callers appropriate information or directs call to the appropriate person or department that would have relevant information
•   Ensures that the reception area is kept tidy at all times
•   Performs any other duties as maybe assigned.

Finance and management of office supplies

•   Maintain an inventory of office supplies for all HFH Ghana needs and ensures that office supplies do not run out of stock
•   Tracks the usage of the office supplies and prepares quarterly inventory usage report to the HR Administrator
•   Primarily is the custodian of the Petty cash imprest ensuring that all payments from the petty cash follow the necessary policies and procedures.
•   To balance and reconcile petty cash on a regular basis to detect mistakes, prevent the float being depleted before it is replenished
•   To keep petty cash safe at all times to prevent theft ensuring that all fraud and intended fraud are reported through the fraud notification procedure for prompt action.

Working Conditions

•   This position will be stationed at the National Office, Accra
•   Available to work between the hours of 8 am to 5pm from Monday through Friday.
•   Willingness to work in a team environment
•   Willingness to affirm the Christian principles of HFHI

Required Knowledge, Skills and Abilities (KSAs)

•   Computer literate- Microsoft Word, Excel, and Outlook abilities are required
•   Excellent interpersonal communication and organizational skills
•   Ability to prioritize and accomplish multiple duties and tasks.
•   Stress and time management skills
•   Attention to detail and high level of accuracy
•   Must be knowledgeable in recording and preparing  accurate minutes of meetings

Qualification Required & Experience

•   At least three years of relevant corporate or business experience in secretarial duties or front office management preferably with NGO.
•   Minimum Higher National Diploma in Secretaryship or Administration

IMPORTANT

•   The person must be a FEMALE and must not be more than 27 years old  at the time of the application
•   The successful candidate must be resident in Accra

Location: Accra

How To Apply For The Job

Applicants should forward their CVs together with application letters to:

management@habitatghana.org

Closing Date: 31 December, 2013

{Assemblies of God institute of Higher Learning,Kumasi,Full-Time, GH,N/A, N/A,31 Dec-2013};

The Assemblies of God institute of Higher Learning, located at Kronom in Kumasi, Ashanti Region intends to commence operations in January 2014.

Qualification Required & Experience

•   should possess a Bachelor’s degree preferably in English, business administration, or information technology with
•   at least two years expenence in university administration or in an equivalent administrative position.

Location: Kumasi

How To Apply For The Job

Interested applicants may apply in writing to The Rector, Assemblies of God University College, PMB L54 Legon, Ghana.

E-mail: agghanahq@ucomgh.com  

Applications should include copies of all relevant documents (certificates, curriculum vitae. relevant academic transcripts, etc) and sealed Letters of Reference from three (3) referees

Where applications are submitted via e-mail, referees are to submit their letters of reference directly to the Rector.

All applications should be submitted not later than December 31, 2013.

For further enquiries please  call 0302-511448/0303-930848/023-4705802

Closing Date: 31 December, 2013

{Assemblies of God institute of Higher Learning,Kumasi,Full-Time, GH,N/A, N/A,31 Dec-2013};

The Assemblies of God institute of Higher Learning, located at Kronom in Kumasi, Ashanti Region intends to commence operations in January 2014. Successful applicant will based at the Secretariat of AGIHL at Accra

Qualification Required & Experience

•   should possess a Bachelors degree with a minimum of 5 years
•   experience in university administration or in an equivalent administrative position
•   Successful applicant will based at the Secretariat of AGIHL at Accra

Location: Accra

How To Apply For The Job

Interested applicants may apply in writing to The Rector, Assemblies of God University College, PMB L54 Legon, Ghana.

E-mail: agghanahq@ucomgh.com  

Applications should include copies of all relevant documents (certificates, curriculum vitae. relevant academic transcripts, etc) and sealed Letters of Reference from three (3) referees

Where applications are submitted via e-mail, referees are to submit their letters of reference directly to the Rector.

All applications should be submitted not later than December 31, 2013.

For further enquiries please  call 0302-511448/0303-930848/023-4705802

Closing Date: 31 December, 2013

{School for Life (SfL),Tamale,Full-Time, GH,N/A, N/A,30 Nov-2013};

Brief
School for Life (SfL) works to strengthen civil society’s role in improving access to relevant quality basic education by functioning as a lead organisation in delivery, demonstrating and advocating for mother tongue based complementary basic education in underserved areas of Ghana.

The programme is aimed at giving out-of-school children beyond school starting age an opportunity to attain basic literacy and numeracy in their mother longue. School for Life has since expanded upon its role in service delivery to advocate for changes to educational policy to ensure access to relevant quality basic education to promote and guide the implementation of the Complementary Basic Education (CBE) policy by the Government of Ghana, and to demonstrate and promote the CBE model

School for Life (SfL) is looking for an energetic individual for the position of Administrative Assistant.

Job Summary
The Administrative Assistant works to the Programme Manager under the direct supervision of the Secretary and ultimately responsible to the Deputy Manager-Finance and Administration. He/she will perform administrative functions and assist in the efficient operation of the Organisation. He/she should be able to assist the Secretary and to act in the absence of the Secretary.

Competencies of the Administrative Assistant include:

•   Maintain the front desk, receive, and sort all incoming and outgoing correspondence; Arrange for the distribution of external and internal mails; process and file correspondence appropriately.
•   Schedule appointments, meetings, rooms, equipment, and catering. Confirm attendance and make appropriate arrangements prior to meetings/events. Utilise judgment and be able to set priorities, organize appointments/meetings and keep Management informed.
•   Perform administrative duties at meetings as assigned. Prepare agendas, distribute correspondence, record and transcribe minutes, secure necessary signatures, and maintain permanent minutes books.
•   Serve as liaison for assigned areas. Take accurate messages, distribute messages, and follow-up as appropriate.
•   Maintain confidentiality of all records and issues handled in the assigned areas.
•   Make travel arrangements, including workshops/seminar reservations, hotel accommodation, flight arrangements, car rental, etc.
•   Be proficient in computer software programmes in Word, Excel, Outlook, Power Point, and other programmes as needed.

Qualification Required & Experience

•   HND Graduate or an advanced education from college, business, or vocational school with at least three (3) years relevant work experience.

Location: Tamale

How To Apply For The Job

Application with Curriculum vitae (CV) should be addressed to:

The Programme Manager
School for Life
P. O. Box 787
Tamale

Closing Date: 20 November, 2013

{US Peace Corps,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

The Peace Corps is a United States federal agency that promotes international peace, friendship and sustainable development by providing trained men and women to serve in local communities in the areas of health, education and agriculture. The agency in Ghana is seeking to hire the services of a highly motivated business person with experience in operations, budgets, and file management to become the Administrative Assistant – Clerk at our main office in Accra. Candidate must be very organized, have good interpersonal skills, and must be able to work under pressure.

POSITION DESCRIPTION

Introduction

The U.S. Peace Corps is an agency that promotes international peace, friendship and sustainable development by providing trained men and women, Peace Corps Volunteers (PCVs), to serve in countries that have requested assistance. This position is located in the Accra Ghana Peace Corps Office (post) and reports directly to the Peace Corps Director of Management and Operations.

The Administrative Assistant – Clerk position has several functions and is critical to help keep the post operating smoothly. The admin assistant keeps the data and information flowing between Washington headquarters (HQ) and the Ghana post. He/she is the primary contact with HQ operations, and ensures that all payments, paperwork, and obligations are communicated effectively, and paid promptly. In addition the Admin Assistant works with all post staff to make sure their expenses, travel vouchers, and cash advances are accurate and meet the criteria required by HQ. He/she will also be able to create obligations, disbursements, and liquidations using the sophisticated US Government systems. They will also be the back-up for the post cashier when he is on annual leave or traveling. The incumbent will be directly supervised by the Deputy Director of Management & Operations (DDMO) and ultimately report to the Director of Management & Operations (DMO). The specific duties are the following:

Duties and Responsibilities

The Admin Assistant will manage or help with:

1) Financial operations and accounting,
2) Contracts management,
3) Administrative reporting, and
4) Records keeping.

Duties and Responsibilities

•   Verify accuracy of all vendor invoices and vouchers
•   Assist the DDMO with processing reimbursements using Peace Corps Ghana’s financial management software and complete other financial-related tasks
•   Assist Volunteer Support Clerk with maintaining an orderly administrative filing system (and archive and destroy outdated files as necessary)
•   Work with the DDMO to create and maintain an information spreadsheet for contracts, including a payment schedule
•   Assist DMO to maintain updated SOWs Contact vendors for timely submission of invoices Ensure proper and complete documentation of all personnel files Assist DMO with quarterly procurement reporting, and DDMO with quarterly Host Country Contribution and Annual Leave Reporting
•    Prepare and create Bill of Collections for staff, PCVs and vendors, when the need arises Assist DDMO with accurate documentation and filing of all PEPFAR, SPA and Feed the Future related activities
•   Work with DMO to organize and complete the Annual Market Basket Survey
•   Maintain an organized and thorough filing system of all Peace Corps Ghana staff and short-term PSC recruitment
•   Responsible for the processing of all reimbursements for Pre-Service Trainings and monthly PCVL vouchers Copied at: ghanacurrentjobs.com
•   Manage bi-weekly timesheets for all full-time PSC staff
•   Responsible for maintaining an orderly filing system in the admin unit
•   Ensure that supplies of administrative forms are available to staff and volunteers
•   Produce typed letters, memos, correspondence, cables and other materials as appropriate, or requested by the Director of Management & Operations, according to the highest standards of grammar, spelling, confidentiality and other criteria
•   Respond to the walk-in requests of staff and Volunteers, as appropriate. Refer personnel to other staff as necessary; and follow up to ensure that requests are satisfied
•   Maintain a pleasant and professional demeanor with other staff, volunteers and visitors. Refer any problems regarding staff or volunteers to the Director of Management & Operations
•   Submit all reports and information as required/requested by the Director of Management & Operations or Country Director, in satisfaction of PC/G and PC/Washington regulations. Immediately notify DMO or CD if unable to meet deadlines
•   Provide the Admin Section with timely and accurate typewritten reports, as requested by the Director of Management & Operations. Ensure that all requests are met and prioritized within a specified time period
•   Assist DDMO to process reimbursements in ForPost and complete other financial related tasks
•   Assist in creation and preparation of all financial reports for the Country Director, Headquarters and the Administrative Unit
•   Work with vendors to ensure accuracy of submitted invoices and address any general inquiries, and with HQ in the event of delayed vendor payments
•   In collaboration with the DDMO:

1)     Maintain and submit quarterly Annual Leave Balance reports to Headquarters
2)     Record, update, and ensure accuracy of PC-57s for staff
3)     Follow-up with staff to make sure timesheets are submitted in a timely manner

•   In absence of Principal Cashier is the Alternate Cashier and handles all cashiering duties including disbursing funds, receiving money from HQ. Performs quarterly cash counts with the Principal Cashier and AO in order to keep skills up to date. Coverage involves full management of USE $40,000.00 Imprest Fund in compliance with all USG and PC regulations. Copied at: ghanacurrentjobs.com
•   In the absence of the Volunteer Support Assistant, the Administrative Assistant – Clerk, serves as the primary point of contact for making all arrangements for official travel for staff and volunteers: prepare all travel documents including TAs, liaise with the traveler and agent, secure tickets, request travel advances as necessary, do appropriate obligations and liquidations, assist with obtaining visas if necessary.
•   Perform other duties as may be assigned by the Deputy Director of Management & Operations and Director of Management & Operations (DMO) and which do not conflict with primary duties and responsibilities as outlined above.

REQUIRED QUALIFICATIONS

•   Bachelor Degree or higher in community development, Business or related fields
•   Advanced proficiency working with Microsoft Office Suite 2007 and 2010
•   Experience organizing large amounts of paper and data.
•   Good administrative skills
•   Demonstrated leadership ability
•   Experience working in a cross-cultural setting/environment
•   Willingness to work hard, long hours.
•   Experience working in customer service environments
•   Ability to learn complex systems and subjects quickly.
•   Excellent speaking, writing, presentation, and all-round communication skills
•   Must be a very resourceful and creative individual who can design different flexible options to respond to organizational needs in a scenario of scarce resources.
•   Excellent Organizational skills

DESIRED QUALIFICATIONS/ REQUIREMENTS

•   US work experience or overseas travel
•   Proven ability to solve problems without supervision
•   Knowledge and understanding of US values, history, and culture
•   Must have excellent proficiency in oral and written English

Salary: GHC 13,908 to GHC 14,540 PA plus benefits

Location: Accra

How To Apply For The Job

Interested applicants must submit the following or the application will not be considered:

1) A detailed résumé or C.V. that includes:
•  3 Professional references.
2) A cover letter
3) Any other documentation (e.g., certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

Write the job number and position title as email subject and send application packet to:

jobs@gh.peacecorps.gov

Closing Date: 30 October, 2013

{Imperial Facilites Management and Support Services,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

Administrative Assistant wanted for immediate employment by Imperial Facilites Management and Support Services.

Job Summary

•   Suitable candidate will handle account receivable, payment of cheques into company’s account, manage sale, debt recovery, follow-up on clients for more purchases.
•   Will also handle all administrative duties and correspondents.
•   Will report directly to the MD, DMD and Operations manager.
•   Will keep an updated record of all staff and company’s transaction.
•   Will at frequent times represent the company at business meetings.

Qualification Required & Experience

•   Applicants must at least have a First Degreee in Business Administration with Accounting Background.
•   Must be computer literate. Must have very good communication and managerial skills.
•   Must live in Accra preferably closs to Circle and its environs.
•   Must drive with a valid drivers liences.
•   Must not be more than 35years of age

Location: Accra – Asylum Down

How To Apply For The Job

Send your CV and cover letters to:-

aarkunelson@hotmail.com   or  josephkwabenacoffie@yahoo.com

Closing Date: 06 November, 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

A reputable construction firm needs the services of the following personnel for immediate employment:- Administrative Assistants

Location: Accra

How To Apply For The Job

Interested and qualified candidates should email their CVs to:-

royalemployments@yahoo.com

or call:

0249-410264  /  0209-775050

Closing Date: 06 November, 2013