{USAID Ghana,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

The U.S. Mission in Accra, Ghana is seeking highly motivated and qualified individual for the position
of ACQUISITION AND ASSISTANCE (A&A) SPECIALIST in the Regional Acquisition and Assistance Office (RAAO) of the USAID/West Africa. The incumbent serves as a Senior Acquisition Specialist in USAID/West Africa’s Regional Acquisition & Assistance Office (RAAO) and represents it as a full team member of the Assigned Assistance Objective Team, other client Missions and nonpresence countries as assigned. S/he independently performs a full range of acquisition duties, including developing comprehensive planning strategies and appropriate solicitation documents, and conduct analysis, evaluation, and negotiation of a wide variety of acquisition and assistance
documents, such as contracts, cooperative agreements, grants, endowments, etc.

BASIC FUNCTION OF POSITION

The incumbent serves as an Acquisition Specialist in USAID/West Africa’s RAAO and represents it as a full
team member of the Assigned Assistance Objective Team and other client Missions and non-presence
countries as assigned. S/he performs the full range of acquisition duties, including developing comprehensive
planning strategies and appropriate solicitation documents, and conducting the analysis, evaluation, and
negotiation of a wide variety of acquisition and assistance documents, such as contracts, cooperative
agreements, grants, endowments, etc. S/he performs these duties for primarily procuring long-term, highly
funded complex services, including independently carrying out full and open competitive transactions.
The Mission’s Regional Acquisition & Assistance Office (RAAO) is responsible for the negotiation, execution,
and administration of a portfolio of direct contracts and assistance instruments worth millions of dollars
annually. These procurement instruments are for services that are multi-year, multi- million dollar transactions.
This office is also responsible for the formulation of Mission Policy, Procedures, and Standards on USAID
financed contracts and assistance instruments. In addition, the RAAO reviews and provides advice to Mission
technical offices on all acquisition and assistance actions.

MAJOR DUTIES AND RESPONSIBILITIES % OF TIME

1. Procurement Planning 20%

•   As an empowered representative of the RAAO, s/he will provide advice and guidance to Assistance
objective teams on procurement policy and procedures in the design and implementation of their activities.
As a team member s/he shall coordinate the development of procurement objectives for the assigned
portfolio in terms of potential implementing organizations, competitive issues, socioeconomic issues, and
identify and construct the appropriate contract or grant instrument. Negotiate with the DO team to ensure
acquisition plans are current, have appropriate milestones and related schedules.

2. Review & Analysis of Acquisition Requests, & Issuance of Solicitation Documents 20%

•   Review Global Acquisition and Assistance Systems (GLAAS) actions requesting acquisition or assistance instruments for complex services or programs; analyze the requirements and determine if the instrument selection or procurement approach is sound, work statements or program descriptions are complete, and if the entire package is in compliance with the Federal Acquisition Regulation (FAR), Automated Directive System (ADS), AID Acquisition
Regulations (AIDAR), Code of Federal Regulation (CFR), Agency and Mission policies. Ensure that necessary Mission clearances have been obtained, and that waivers and other supporting documentation are complete. Recommend to the requesting team revisions regarding work statements, budget, classification of terms, reporting requirements, and any special conditions, and ensure that any required performance indicators are developed and included in the solicitation document (Request for Proposal or Request for Application).

•   Develop the solicitation document in compliance with all appropriate regulations, and selects and includes
correct clauses, and transmits the solicitation for proposals using Internet-based technology. Respond to
offerors’ questions during the proposal submission phase; and determine the need for, and prepare
clarifying amendments as required of solicitation documents. As necessary, may hold pre-bid or
consultative meetings with partners to fully explain the Agency’s and counterparts’ needs and to discuss
the solicitation documents. This is a complex process requiring a high degree of analysis between
competing and often conflicting regulations and objectives, where the incumbent will independently
exercise judgment involving multi-million dollar issues with significant programmatic implications.

3. Evaluation & In-depth Cost Analysis of bids/offers 20%

•   Evaluate bids and offer for responsiveness to the particular solicitation and document the relative
strengths and deficiencies of each proposal. Guide the AO team in best practices of ‘best value’ selection,
and performance-based technical approaches. Obtain reports and references, ensuring that offerors’ past
performance has been relevant and of a high quality.
Ensure that offerors have adequate management, accounting, personnel, and procurement systems,
corporate leadership, available resources, and quality control to satisfactorily carry out contracts. Request
audit reports or pre-award surveys from the Office of the Inspector General, and other cognizant agencies.
Analyze cost proposals and technical scores from the technical evaluation committee, and based on this
analysis establish the competitive range and present documentation for signature to the Contracting
Officer.

•   Perform extensive analysis on cost issues with consideration to economic conditions & factors of material,
labor, and transportation costs. Closely examine cost and pricing data submitted by offerors to
substantiate direct and indirect costs and profit. Determine reasonableness of costs submitted. Ensure
that data provided is consistent with all USAID requirements on eligible geographic sources, and that
salary structures are consistent with Agency policies. Identify circumstances that will require a waiver.
Coordinate issues of technical weakness and excessive costs with the AO team prior to the
commencement of negotiations. Clarify, and as necessary, instruct the members of the AO team, host
country counterparts, and other Mission staff on the USAID procurement process as implemented in the
Agency.

•   Formulate the negotiation strategy; identify areas subject to negotiation, and consult with technical
specialists concerning data submitted by offerors. Conduct extensive negotiations on cost and technical
issues prior to contract award, presenting USAID issues of concern and persuades offerors to upgrade
technical deficiencies and reduce costs where appropriate. Request submission of Revised Final Proposal
and prepares appropriate contract or grant instruments for award. Coordinate last stages of selection with
the technical evaluation team(s). Similarly, negotiate and awards grants and cooperative agreements with
U.S.-based and indigenous Private Voluntary Organizations (PVOs) and NGOs, colleges and universities
and other non-profit organizations. Analyze transactions to ensure compliance with Agency cost-sharing
and registration policies, as well as local laws governing status. Present award decision of ultimate contractor/recipient to the Contracting Officer with all the appropriate supporting documentation, including the development of appropriate performance indicators in conjunction with the AO team.

•   Organize and conducts an orientation meeting with the selected contractor to ensure that mobilization
efforts will be conducted efficiently and that all terms and conditions of procurement instruments are clear
and well-understood by all parties. Provide support debriefing to unsuccessful offerors.

4. Monitoring Contractor Performance 10%

•   Monitor contractor performance in relation to the completion schedule required by the contract or
assistance instrument. Ensure timely submission of technical progress reports, making periodic visits to
the contractor’s work site and at all performance-related Team meetings held by the Mission. Ensure that
the Contractor is fully compliant with the performance standards contained in the Contract and seek
corrective action in cases of non-compliance. Expedite Change Orders or revisions to the contract when
circumstances require. Issue ‘show cause’ or ‘cure notices’, and/or recommend termination of contracts
for default or convenience and negotiates termination settlements.

5. Analysis & Resolution of Audit Reports Findings 10%

•   Analyze and take actions to resolve findings contained in audit reports, such as cost items questioned or
unresolved. Support recommendations with detailed analysis of each cost, category or element as necessary. Prepare necessary documents to resolve all aspects of audits, questioned or ineligible costs, and accounting issues. Present documentation to the Contracting Officer for signature. Review completed (after full performance) official contract files to determine that all contractual actions are satisfied and that there are no pending administrative actions to be resolved. Ensure that all file documents are signed, that there are no litigation actions pending, and that the contract is complete in every respect and ready to be closed. Ensure that contracts nearing annual anniversaries or final completion have a performance report filled out by the Technical Officer, and submit the report to the Contractor for comment.

6. Host Country Contracting 5%

•   Maintain good knowledge of the policies, principles and procedures of Host Country Contracting (HCC)
and may be assigned to review and recommend revisions to various HCC documents implemented within
the mission, such as tender documents, pre-qualification lists, etc., to ensure compliance with applicable
policies and procedures.

7. Mentoring and Guidance 5%

•   As necessary, provide guidance and coach junior-level staff on the basic principles of Federal and USAID
acquisition, general procurement management and procurement policy direction, new/changed
procurement policies, etc.

8. Other Relevant Duties 10%

•   As a key member of the RAAO, s/he will provide information and advice to the Office Director on critical
procurement issues, and attend key Mission meetings on behalf of the office as assigned. Perform other
relevant duties as assigned.

Qualification Required & Experience

•   Education: University Bachelor’s degree in Business Administration, Accounting, Marketing,
Economics, Public Administration, or other Social Science is required.
•   Prior Work Experience: A minimum of three to five years of experience in general procurement is
required.
•   Language Proficiency: Level IV English Language (fluent, speaking and writing) is required.
Language proficiency will be tested.
•   Job Knowledge: Must have knowledge of procurement in general, market conditions, the political
context and social conditions impacting procurement actions; knowledge of contracting policies, rules,
principles and procedures applicable to pre-award and/or post-award actions to procure and/or
administer contracts and other instruments for a variety of complex technical services.
•   Skills and Abilities: Must have excellent skills to negotiate multi-year, multi-million dollar contracts
and other instruments; excellent analytical skills and sound judgment to select appropriate acquisition
or assistance instrument types, evaluate bids or offers and determine the responsibility of contractors
on the basis of competition, historical costs, reports, etc., and to conduct cost and price analysis. Must
have excellent writing skills to draft various procurement-related documents and to develop sound
solicitation and instrument documents and excellent interpersonal skills to deal effectively with various
officials, usually with highly divergent points of view, diplomatic and tactful in setting forth ideas,
constraints, or courses of action. Proficiency in standard computer applications.

Salary Range: GH¢ 42,824.00 – GH¢ 64,241.00 p.a. (depending on qualification and experience)

Location: Accra

How To Apply For The Job

Interested individuals should submit cover letter, Curriculum Vitae with references and relevant certificates to:

Regional Executive Office
USAID/West Africa
P.O. Box 1630, Accra

By Email to: acpersonnel@usaid.gov

Note: When submitting your application via email, start the subject line with the position title (A&A Specialist). Failure to state this and attach relevant certificates may disqualify applicant.

Closing Date: 03 December, 2014

Please note that only short-listed applicants will be contacted.

USAID/Ghana anticipates awarding a Personal Service Contract (PSC) regarding this announcement. Note that this does not constitute any guarantee that a PSC will be awarded as a result of this announcement.

{IEA Ghana,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

A distinguished research and advocacy organization in Accra, is seeking to recruit a professional to join its vibrant team:- Programmes Coordinator

This is a senior-level position. The programmes coordinator will be in charge of the effective organization of all advocacy programmes of the institute.

Roles and Responsibilities

•   As leader of a team, you will plan and organise the advocacy programmes of the organisation. This will include drafting concept notes, compiling and updating participant lists, organizing logistics, etc.
•   Identify and work with reputable media houses to ensure comprehensive media coverage of all programmes
•   Regularly update the organisational’s mailing list to reflect its current stakeholders
•   Plan and prepare comprehensive quarterly workplans highlighting activities to be undertaken in each quarter.
•   Prepare narrative reports on all programmes and document lessons learnt.
•   Prepare budgets and financial accountability statements.

Qualification Required & Experience

•   At least 8 years relevant managerial-level experience
•   Excellent organisational skills with a focus on accuracy, precision and efficiency
•   Experience working with a variety of stakeholders
•   Strong leadership and team skills
•   Masters degree in Political Science or other relevant academic qualifications
•   A self-driven professional who is able to multitask effectively and deliver to tight deadlines
•   Excellent writing skills

Location: Accra

How To Apply For The Job

Interested candidates should submit their applications – CV and a one (1) page cover letter with details of how their skills and experience match the above positions to:-

applications@ieagh.org

Please indicate position applied for in the subject line of your email.

Closing Date: 27 November, 2014

{International Service,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

Key Functions:    

•   Lead on the development and implementation of ICS Partner Projects
•   Lead on Induction Training of all ICS volunteers
•   Assure safety and security of all ICS volunteers
•   Provide supervisory support to ICS Team Leaders and National Volunteers
•   Ensure effective monitoring
•   Effectively communicate project activities
•   Represent IS and ICS at all times in a professional manner

Responsibilities

1. Lead on the development and implementation of ICS Partner Projects

•   Work closely with ICS Project Partners, Team Leaders and National Volunteers as the focal point of management of the ICS programme for allocated projects in Palestine
•   Support ICS Partners, Team Leaders and National Volunteers in the ongoing development and planning of ICS projects and analysis of objectives, outputs and actions
•   Work with the ICS Team during induction or within the first two weeks of their placement  to develop a clear team  plan alongside the ICS Project Partners

2. Lead on Induction Training of all ICS Volunteers

•   Lead on the periodic review and development of the ICS Induction Training Manual
•   Lead on the recruitment of National Volunteers
•   Lead on the planning and logistics of Induction Training for ICS Team Leaders, National Volunteers and General Participants
•   Facilitate the Induction Training of ICS Team Leaders, National Volunteers and General Participants
•   To develop and run Reunion events for National Volunteers post placement

3. Assure safety and security of ICS Volunteers

•   Lead on the periodic review and development of the ICS Security Manual and Country Risk Assessment with the support of Team Leaders and National Volunteers
•   Assure Team Leaders and National Volunteers are familiar with the ICS Security manual
•   Assure Team Leaders and National Volunteers are familiar with the ICS Risk Assessment process
•   Assure that Team Leaders complete, submit and periodically review Placement Risk Assessments, Accommodation Risk Assessments and Personal Risk Assessments for every volunteer
•   Assure that ICS Team Leaders, National Volunteers and General Participants complete and submit their personal emergency plan
•   Monitor implementation of the ICS Volunteer Code of Conduct across all participants and at all times.
•   To communicate with the Country Director regarding all security planning.

4. Provide Supervisory Support to ICS Team Leaders and National Volunteers

•   Conduct one-to-one supervision meetings with each ICS Team Leader every 4 – 6 weeks, maintaining a record of each meeting
•   Provide on-going pastoral support to ICS Team Leaders and National Volunteers during their placement
•   Monitor ICS Team dynamics and mediate and facilitate conflict resolution and positive relationships within teams when needed, seeking the support of the Country Director where necessary.
•   Deliver the guided learning process with the support of the ICS Team Leaders and National Volunteers ensuring the  implementation of structured personal learning( guided learning) throughout placements

5. Ensure effective monitoring and evaluation

•   Lead appropriate monitoring and evaluation induction training of ICS Teams
•   Assure that ICS Teams identify baseline information at the start of projects against the project plan
•   Assure Team Leaders achieve required monitoring and supervision of project progress alongside ICS Project Partners
•   Assure that mid-term review project monitoring reports are submitted at 6 weeks
•   Assure that the required final evaluation and debriefing reports are produced and submitted by the ICS Teams and in conjunction with the ICS Project partners
•   Co-ordinate external monitoring and evaluation reports, visits and presentations including for DFID Jerusalem and DFID UK and other agencies
•   Assure that ICS Teams submit their Story of Change and Project Presentation
•   Contribute to the development of processes and systems to better measure and demonstrate the impact of work.

6. Effectively communicate project activities

•   Comply with all ICS reporting requirements and timescales, and ensure compliance on the part of the ICS Teams
•   Assure full awareness of all required reports within the ICS scheme and lead on appropriate induction of ICS General Participants
•   Submit all necessary ICS reports on time and in the appropriate formats including updating Jobscience
•   Encourage ICS Team Leaders, National Volunteers and General Participants to be creative in recording and communicating their experience and learning in placement

7. Represent International Service and ICS at all times in a professional manner

•   Represent International Service and ICS with ICS Project Partners, Team Leaders, National Volunteers, General Participants and all other stakeholders in an appropriate and professional manner
•   Maintain a positive, appropriate and professional relationship with all ICS Team Leaders, National Volunteers and General Participants
•   Assure personal adherence to the ICS  Code of Conduct
•   To promote International Service values and ethos at all times

8. Other duties

•   Any other duties as allocated by the Country Director or The Head of International Programmes, including functional responsibilities and special projects.
•   To maintain confidentiality over personal information relating to International Service staff and volunteers.

Qualification Required & Experience

•   Education to degree level or equivalent
•   Qualification and / or experience in organisational / project / programme management with civil society organisations
•   Excellent communication, networking and influencing skills, with the ability to build and maintain effective working relationships with a range of people across a variety of settings and cultures
•   Ability to analyse, plan, implement, monitor and evaluate
•   Strong people skills, able to work with, manage, support and motivate a diverse range of people
•   Good judgement and able to use initiative to make decisions in complex and sensitive situations
•   Participatory and collaborative working approach
•   Fluency in English
•   Strong IT Skills
•   Commitment to vision and values of both International Service and the ICS scheme

Location: Tamale

How To Apply For The Job

To apply please complete the application form and equal opportunities monitoring form.

Click Here To Download Application Form

These forms should be returned to:

applications@internationalservice.org.uk

Please note CVs will not be considered. We will only contact applicants who are selected for interview. Those applicants not contacted within one week of the closing date should consider their application unsuccessful.

Closing Date: 17 November, 2014

Please state in your application which position you are apply for, Ghana.