Posts Tagged ‘Personal Assistant Jobs in Ghana’

Job Vacancy For Personal Assistant

Posted on: July 30th, 2018 by Ghana Jobs

{MTN Ghana,Accra,Full-Time,GH,Degree,3 years,07 Aug-2018};

Division: Capital Projects Group
Department: General Manager’s CPG Office
Location: Accra
Position: Personal Assistant
Level: 2
Reports to: General Manager, CPG

Job Summary:

Perform secretarial and administrative duties to support the GM, Capital Projects Group as well as provide clerical and routine support to CPG Departments.

Job Role

• Responsible for scheduling/ booking meetings/appointments (Direct report, CPG divisional monthly meeting and other CPG GM meetings)
• Book meeting room, send meeting request and reminders to stakeholders.
• Coordinate, obtain input, draw up and distribute agenda and record minutes.
• Answer calls and handle queries professionally. Provide efficient and effective administrative support to the CPG GM and the departmental heads in the division
• Provide travel support to the CPG GM Arrange travel and accommodation when necessary by liaising with relevant stakeholders within the company. Liaise with the travel controller and make travel and hotel reservation for CPG Division’s staff
• Management of CPG GM and First Reports Leave Schedule
• Coordinate divisional incentives, send emails to divisional champions on monthly winners for reporting purposes.
• Make arrangements for CPG divisional outings in consultation with the travel team.
• File documents accurately for easy retrieval.
• Prepare monthly report.
• Track IOU and Petty cash issued on a monthly basis and prepare Departmental Expenses
• Co-ordinate ad-hoc office projects as necessary and maintain records for staff
• Receive visitors in a professional manner and follow-up on their logistics requirements.
• Professionally provide feedback to internal and external customers.
• Follow up with HR on CPG Recruitments and provide internal orientation for new employees.
• Management of office stationery and divisional stock.
• Monitoring & Reporting Commercial Initiatives
• Provide support in updating PSCOM Presentations
• Coordination of Demand Generation Meetings which involves MTN Ghana Commercial Team, (SCM, Marketing, EBD and Sales Divisions)
• Provide support in the management of the division’s OPEX..

Qualification Required & Experience

• A Degree or its equivalent in a related field

Experience

• 3 years relevant experience
• Experience in Telecommunications/Project environment is an advantage

Competencies

Knowledge

• Excellent Knowledge in Microsoft Office Suite
• Excellent typing skills and computer literate
• Excellent knowledge in communication both verbal and written
• Knowledge in reporting and Business writing
• Knowledge of standard office practices and procedures

Skills/Physical competencies:

• High level of integrity
• Very enthusiastic
• Ability to work in stressful situations
• Punctual and dependable
• Teamwork & Cooperation
• Customer Focus
• Taking the Initiative

Location: Accra

How To Apply For The Job

Interested and qualified applicants should send their Curriculum Vitae to:

[email protected]

Kindly indicate the Position in the email subject and note that only shortlisted applicants will be contacted.

Closing Date: 07 August, 2018

Job Vacancy For Administrative / Personal Assistant

Posted on: July 10th, 2018 by Ghana Jobs

{Confidential,Accra,Full-Time,GH,HND,N/A,10 Aug-2018};

A reputable company in the Greater Accra Region is seeking to recruit qualified persons to fill the following position: Administrative / Personal Assistant

Job Summary

• Receiving and welcoming all visitors
• Providing administrative support
• Client relationship management and
• Providing excellent customer service
• General office duties
• Any other assigned tasks

Qualification Required & Experience

• A minimum of Higher National Diploma from a recognized tertiary institution
• Excellent verbal and communication skills
• Ability to use initiative
• Must be computer literate
• Must be honest, reliable and trustworthy
• Must be computer literate

Location: Accra

How To Apply For The Job

Interested persons should submit their resume to:

[email protected]

Closing Date: 10 August, 2018

Job Vacancy For Administrative / Personal Assistant

Posted on: June 26th, 2018 by Ghana Jobs

{Confidential,Accra,Full-Time,GH,EMBA/MBA/Degree,2 years,09 Jul-2018};

A well reputable company with its partnership in the USA is seeking to employ the services of the following professionals: Administrative / Personal Assistant

Job Summary

• This individual shall be responsible for providing frontline administrative services to facilitate the smooth and effective running of the office. Applicant will provide technical / administrative support services to management and deal with administrative issues and enquiries

Qualification Required & Experience

• EMBA, MBA or First Degree / Diploma in Business Administration, Secretarial and Management Studies
• Minimum of 2 years works experience in the administrative unit of a firm
• Excellent communication skills (written & verbal)

Location: Accra

How To Apply For The Job

Send CVs to:

[email protected]

Or call us on:

0244-652721 / 0244-599341

Closing Date: 09 July, 2018

Job Vacancy For Personal Assistant

Posted on: January 18th, 2018 by Ghana Jobs

{Kikis Place of Creative Designs,Accra,Full-Time,GH,Diploma/HND/Bsc,N/A,07 Feb-2018};

Kikis Place of Creative Designs is seeking to recruit a Personal Assistant.

Job Description

• We offer you a golden opportunity to work at Kikis
• Place of Creative design as a Personal Assistant to the director of the company.

your job duties will include

• Act as the point of contact between the diretor and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Qualification Required & Experience

• Accredited diploma/HND/Bsc

Salary: GH¢ 1,200 to GH¢ 1,500 Ghana cedis

Location: Accra

How To Apply For The Job

Interested candidates should send their applications and CVs to:

[email protected]

Closing Date: 07 February, 2018

Job Vacancy For Personal Assistant

Posted on: January 12th, 2018 by Ghana Jobs

{Confidential,Accra,Full-Time,GH,Degree,5 years,29 Jan-2018};

A reputable state-owned Enterprise is inviting applications from suitably qualified persons for appointment to fill the position of: Personal Assistant To The Managing Director

Responsibilities

• Provide Administrative support to the Managing Director
• Manage daily itinerary of the CEO
• Ability to anticipate needs
• Coordinate incoming and outgoing calls
• Scheduling meetings and appointments
• Coordinate board meeting
• Write reports/minutes
• Proofreading documents, creating and maintaining files, copying and comb binding
• Coordinate miscellaneous personal duties as needed
• Make independent decisions and solve problems independently
• Handle administrative functions for the Managing Director and department
• Coordinate international and domestic travel itineraries
• Prepare special reports or power point presentations as requested by the Managing Director
• Provide other duties as assigned

Qualification Required & Experience

• A minimum of a first degree in Business Administration from any accredited University in Ghana or Abroad
• A Master’s is a plus
• At least 5 years work experience as a PA/Secretary/Admin Officer
• Good written and communication skills of the English language is a must have
• Office management, secretarial duties, records keeping, proficiency in Microsoft Office suit is a must
• Should be confident, intelligent, honest, proactive and assertive
• Loyalty and a high level of confidentiality

Location: Accra

How to Apply For the Job

Interested and qualified persons should send their cover letters and CVs to:

The Human Resource Manager
P.O.Box 2753
Accra

Or mail to:

[email protected]

Closing Date: 29 January, 2018

Job Vacancy For Personal Assistant (Principal Private Secretary)

Posted on: October 30th, 2017 by Ghana Jobs

{Management Development and Productivity Institute,Accra,Full-Time,GH,Bsc,3 years,30 Nov-2017};

Incumbent will be reporting to the Deputy Director General;

• Assist the Director General or Deputy Director General in his/her day to day activities;
• Draw itinerary of the Director General and the Deputy Director General;
• Booking appointment and giving reminders on appointment;
• Booking hotel accommodation of the Director General or Deputy Director General
• Arranging meetings for Superior;
• Taking minutes of meetings and transcribing same;
• Must be computer literate.

Qualification Required & Experience

• The incumbent must hold a degree in Bachelor of Management Studies or Bsc. Administration or BBA Management option from a recognized University.
• A post qualification relevant working experience of three (3) years in a reputable Institution I

Location: Accra

How To Apply For The Job

Applications should be directed to:

The Director General
Management Development and Productivity Institute
P. O. Box GP 291
Accra.

Closing Date: 30 November, 2017

Job Vacancy for Personal Assistant

Posted on: October 12th, 2017 by Ghana Jobs

{Confidential,Tema,Full-Time,GH,Degree,N/A,11 Nov-2017};

Job Title: Personal Assistant to Managing Director.

Roles and Responsibilities

• Manage and Coordinate daily activities including scheduling internal and external meetings
• Organizing and taking minutes of meetings
• Maintain Confidentiality of all correspondence and communication
• Organize travel visas, itineraries, including booking flights, hotels, restaurants and related matters
• Prepare claims for reimbursement of business expenses and check invoices from external suppliers in preparation for payment.

Qualification Required & Experience

• A good first degree from a reputable and accredited institution
• Must speak and write French
• Excellent English writing and communication skills
• Two years working experience and completed national service

Required Qualities

• Must be reliable
• High Integrity
• Must be good team player
• Must be presentable
• Must be able to maintain confidentiality of all correspondence and communication
• Ambitious and results – oriented
• Possess good interpersonal and communication skills.

NOTE – PLEASE DON’T APPLY FOR THIS JOB IF YOU DON’T SPEAK AND WRITE FRENCH

Location: Tema

How to Apply for the Job

Interested applicants should submit CV and application by email to:

[email protected]

Closing Date: 11 November, 2017

Job Vacancy For Personal Assistant

Posted on: August 8th, 2017 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,Degree,4 years,20 Aug-2017};

Job Description:

Tasks may include but are not limited to:

• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, inquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.

Qualification Required & Experience

• At least a degree from a 4-year university.

Skill Set Required:

• Excellent Verbal and Communication Skills
• Stellar Administrative Writing Skills
• Efficient Typing Skills
• Organized
• Productive
• Ability to Use Initiative
• Solution-Oriented

Salary Offering: 1200 – 1500 Ghana Cedis

Location: Accra

How to Apply For the Job

Interested applicants should send their CVs and cover letters to:

[email protected]

Closing Date: 20 August, 2017

Job Vacancy For Personal Assistant

Posted on: July 31st, 2017 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,Degree,N/A,11 Aug-2017};

A reputable Insurance Company invites applications from suitably qualified persons to fill the position of: Personal Assistant

SUMMARY OF MAIN AND RESPONSIBILITIES

• The Personal Assistant will report to the Managing Directors.
• The ideal candidate will be responsible in handling a wide range of administrative and executive support-related tasks.

Qualification Required & Experience

• A Bachelor’s degree. A Master’s degree will be an added advantage
• Must have excellent written, communication and interpersonal skills
• Must have excellent managerial & leadership skills
• Strong decision-making ability
• A Professional demeanor with proven work experience as a personal assistant
• Highly responsible,organized, able to work independently and pay strong attention to detail
• Must be highly confidential
• Proficiency in the use of Microsoft Office applications

Location: Accra

How to Apply For the Job

Interested and qualified persons should send their cover letter,CV and copies of academic qualification to;

[email protected]

Closing Date: 11 August, 2017

ONLY SHORTLISTED APPLICANT WILL BE CONTACTED

Job Vacancy For Personal Assistant

Posted on: January 18th, 2017 by Ghana Jobs

{IKann People,Accra,Full-Time, GH,Degree,N/A,17 Feb-2017};

The  IKann People is the mother company with four subsidiaries. We specialize in Events and marketing, real estate development, imports and retail pharmacy.

Job Description

•   Maintaining office systems in CEO office, including data management and filing;
•   Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
•   Screening phone calls, enquiries and requests, and handling them when appropriate;
•   Meeting and greeting visitors at all levels of seniority;
•   Organising and maintaining diaries and making appointments;
•   dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
•   Taking minutes of discussions during appointments
•   Carrying out background research and presenting findings;
•   Producing documents, briefing papers, reports and presentations;
•   Organising and attending meetings and ensuring the manager is well prepared for meetings;
•   Liaising with clients, suppliers and other staff.
•   Carrying out specific projects and research;

Qualification Required & Experience

•   Degree from a recognized University

Other requirements

•   Female between the ages of 22-27
•   Must have strong verbal and writing skills
•   Strong command of the English language
•   Completed national service
•   Proactive and very organized
•   Work  well with little or no supervision

Location: Accra

How To Apply For The Job

All applications should be sent to:

[email protected]

Closing Date: 17 February, 2017