Posts Tagged ‘Secretary Jobs in Ghana’

Job Vacancy For Executive Secretary

Posted on: June 9th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

A well-established Specialist Clinic with its headquarters in Accra and branches across the country invites applications from suitably qualified and self-motivated persons for the following position for immediate employment: Executive Secretary (Headquarters)

Requirement

•   Shall report to the Executive Director of the Clinic and oversee activity of other administrative heads of allied companies/clinics.
•   The successful candidates would be responsible for the provision of senior level administrative, secretarial and business research and development services at the Executive Director’s secretariat

Qualification Required & Experience

•   A university degree in Administration or HND in Secretarial Practice or its equivalent with at least 5 years post qualification experience.
•   Certificate in business management would be an added advantage

Location: Accra

How To Apply For The Job

Interested persons are to apply with the following:-

•   Application Letter
•   Comprehensive CV
•   Copies of relevant educational and professional certificates

Adequate knowledge of ICT shall be an added advantage for all categories

Application with all relevant attachments shall be submitted to:-

Advert No. GC: 239
c/o Graphic Communications Group Ltd
P. O. Box 742,
Accra.

Closing Date: 30 June, 2014

Job Vacancy For Secretary At Tropo Farms Ltd (Eastern Region)

Posted on: June 2nd, 2014 by Ghana Jobs

{Tropo Farms Ltd,Eastern Region,Full-Time, GH,N/A, N/A,30 Jun-2014};

Established in 1997, Tropo Farms Ltd is a major fish farming company in Ghana and operates in the Volta Basin.

Job Summary

•   Organize meetings and participate in some where necessary and preparing minutes.
•   Preparing summary and debriefing reports.
•   Take appointment for the Programme Manager and update work schedules.
•   Support the Site Manager in preparing weekly and monthly report.
•   Planning of the weekly and monthly activities and getting it followed up with the Production Manager.
•   Filing of confidential documents.
•   Updating the organogram of Tropo Farms.

Qualification Required & Experience

To perform this role successfully, the incumbent must possess combination of the experience, education, and training listed below:

•   Minimum of 3 years of experience as a secretary in an agribusiness or similar outfit.
•   HND /Degree or  equivalent in secretarial studies/administration/accounting
•   Project management background would be an added advantage.
•   Proven skills in computer use and Microsoft applications.
•   Good communication skills both verbal and written.
•   Good planning and organizational skills with attention to details.
•   Must be good in report writing and general correspondence.
•   Working knowledge in French is desirable

Location: MPAKADAN – Asuogyaman, Eastern Region

How To Apply For The Job

All Interested Applicants should send their cover letters and CVs to:

marybonsu@yahoo.com  or  tropofarms.recruiting@gmail.com

Closing Date: 23 June, 2014

Job Vacancy For Regional Security Commanders

Posted on: May 29th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

A leading Private Security Company seeks to employ dedicated, experienced and self-motivated individuals to fill this position:- Regional Security Commanders

Qualification Required & Experience

•   A Bachelors Degree or Higher National Diploma
•   A minimum of 4 years of work experience in a Managerial Level, Preferably in the security industry
•   Excellent Business Acumen
•   Strong Management and Leadership Skills together with excellent communication, influencing, negotiating and engagement skills
•   Team Player
•   Computer Literate
•   Good Human relation skills

Salary and other benefits for the position are very attractive

Location: Accra

How To Apply For The Job

Qualified applicants should send their applications and CVs to:-

The Recruiter
P.O.Box C2775
Cantonments
Accra

Closing Date: 14 June, 2014

Job Vacancy For Secretary / Receptionist At Advanced Technology Barbs Security Limited (Kumasi)

Posted on: May 27th, 2014 by Ghana Jobs

{Advanced Technology Barbs Security Limited,Kumasi,Full-Time, GH,N/A, N/A,30 Jun-2014};

VISION:To be the leading security systems & services provider in Ghana and the sub-region.

MISSION:
To provide advanced and appropriate security technologies and services at economical rates through experts such as Architects, Quantity Surveyors, Engineers, Administrators and Technicians without compromising on customer satisfaction.

Job Summary

ATBS Ltd seeks a highly motivated female to fill the post of a Secretary/Receptionist

Responsibilities of the Secretary/Receptionist:

•   Preparing estimates and submitting them to clients via email and or/in person when necessary.
•   Making calls to follow up on estimates submitted to clients.
•   Handling all incoming and outgoing phone and email correspondence.
•   Booking appointments and managing the schedule of the Director and any other Management Staff member as directed.
•   Ordering and maintaining stationery and office supplies.
•   Handling internal correspondence.
•   Liaising with relevant employees and external contacts to book travel and accommodation with regards to any travel arrangement.
•   Providing a professional and friendly reception to visitors.
•   Performing any other duty as directed by Management.

Qualification Required & Experience

•   Diploma/HND in Secretaryship & Management Studies or a related field.
•   Sound knowledge of secretarial and administrative systems and practices
•   Minimum of 3-5 years relevant post qualification experience in a corporate environment.
•   Proficient in the use of Microsoft Office products.
•   Possession of a high sense of integrity.
•   Results driven and deadline conscious.
•   Excellent communication and organizational skills.
•   Must have a strong sense of purpose and responsibility.
•   Excellent Team Playing skills.

Location: Kumasi

How To Apply For The Job

Applicants interested in the position indicated above should submit their Cover Letter, Resume, and relevant copies of their Certificates to the General Manager at:-

info@atbslimited.com

Alternatively, applicants can submit hard copies of their application  by the calling the following numbers for further direction:

0243-175894 or 0240-677064

Closing Date: 26 June, 2014

We are believe in Equal Employment Opportunity.

Please Note: Only Shortlisted candidates will be contacted for an interview

Job Vacancy For Secretary At IFDC

Posted on: May 23rd, 2014 by Ghana Jobs

{IFDC,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

The International Fertilizer Development Center (IFDC) is a public international organization addressing critical issues such as international food security, the alleviation of global hunger and poverty, environmental protection and the promotion of economic development and self-sufficiency. IFDC focuses on increasing productivity across the agricultural value chain in developing countries. This is achieved by the creation and transfer of effective and environmentally sound crop nutrient technology and agribusiness expertise.

The organization’s collaborative partnerships combine cutting-edge research and development with on-site training and education. IFDC has contributed to the development of institutional capacity building in 150 countries through more than 700 formal training programs, primarily as part of IFDC’s long-term agricultural development projects. Demonstration plots, farmer field schools and in-field trainings have assisted millions of farmers in developing countries.

Feed the Future USAID Agriculture Technology Transfer (FtF USAID ATT)

IFDC (www.ifdc.org) is an International Public Non-Profit Organization striving to improve the livelihood of people in developing countries throughout the world. Its mission is to facilitate the sustainable improvement of agricultural productivity through the development and transfer of effective and environmentally sound plant nutrient technology and agricultural marketing.

The Feed the Future USAID Agriculture Technology Transfer Project (ATT Project) will address Ghana’s complex value chain issues, focusing on using technologies to improve the seed sector, and will identify sustainable solutions leading to increased competitiveness in the rice, soybean and maize value chains. The expected outcome is an increased availability and use of agricultural inputs and technologies to increase and sustain agricultural productivity in Northern Ghana. The project needs additional secretarial support for its operations and IFDC seeks to hire a full-time Secretary to be stationed at Tamale.

Reporting: The secretary will report to the DCOP.

Duties

•   Assist staff in report writing and general correspondence.
•   Assist staff in preparing presentations.
•   Assist the Grants department in preparation of grant requests and awards.
•   Manage the ATT filing system.

Qualification Required & Experience

•   Minimum of five years of experience as secretary in a medium sized company or NGO
•   Proven skills in computer use (MS Office suite)
•   Meticulous work attitude.
•   Affiliation to agriculture is a plus.

Location: Accra

How To Apply For The Job

Please read these carefully. Failure to comply will adversely affect your application.

Qualified and interested candidates are kindly requested to send electronically their applications in the form of a letter of a one page letter and current CV describing their experience, qualifications and three reference contacts by email.  Emails should be sent to elin@ifdc.org and lbello@ifdc.org

Closing Date: 23 June, 2014

•   Only shortlisted candidates will be contacted.
•   No telephone queries will be responded to.
•   Applicants should indicate in the subject line of the email: Secretary Position

Job Vacancy For Secretary (Kumasi)

Posted on: May 21st, 2014 by Ghana Jobs

{Confidential,Kumasi,Full-Time, GH,N/A, N/A,30 Jun-2014};

A well-established hospital in Kumasi invites applications from suitably qualified and self-motivated persons for the following position:- Secretary

Qualification Required & Experience

•   Secretary with the requisite secretarial knowledge Full time or Part Time basis

Location: Kumasi

How To Apply For The Job

Interested persons are to apply with following.

•   Application Letter
•   Comprehensive Curriculum Vitae
•   Copies of Relevant Educational and Professional Certificates

Applications with all relevant attachments shall be submitted in hard copy via:-

P.O.Box 1191,
Kumasi,

Closing Date: 20 June, 2014

Job Vacancy For Secretary to the Head of Office At UNESCO

Posted on: May 19th, 2014 by Ghana Jobs

{UNESCO,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the direct supervision and guidance of the Head of UNESCO Office in Accra, the incumbent serves as a secretary and ensures effective and efficient functioning of HoO office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Senior Secretary to Head of Office works in close collaboration with UNESCO staff, Different sectors and central services, Other UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas. Specific tasks for the post will be as follows:

BENEFITS AND ENTITLEMENTS
UNESCO offers a competitive compensation and benefits package as per the UN Salary scale for L5 posts are calculated in the local currency and exempt from income tax. They consist of a salary and benefits. Benefits includes: 30 days annual leave, family allowance, pension plan and medical insurance. For details, please visit http://www.un.org/Depts/OHRM/saIaries_allowances/salaries/ghana.htrn

•   Assuring the secretarial services of the Head and Representative office, including preparing of draft letters for answers and ensuring conformity with UNESCO’s rules and regulations; co-ordinating and supervising work prepared for the visa/signature of the Head of Office by checking for content, grammatical and typographical error assuming the organisation of the Head and Representative Office by classifying reports, documents, letters, work plans, project reports, controlling reports from the staff; control and follow up of the pending affairs and contributing to a permanent up-dating of the office records.
•   Take appointments of the Head of Office and update work schedule. Maintaining strict control of the Head and Representative’s agenda, the activities scheduled and commitments agreed with different Ministries, National and International counterparts and institutions
•   Preparation of high quality briefing materials for Head of Office for appointments, meetings, missions.
•   Establish and maintain networks with the UN agencies, government, international organisation, diplomatic corps, donor community, private sector, civil society, NGOs, academy and media, etc.
•   Preparing Head and Representative’s mission plans( organisation, travel orders, travel claims), preparing mission reports, reporting and assisting in the follow up of activities in co-ordination with administrative services and programme staff.
•   Answering and filtering telephone enquiries, faxes and emails; providing general information on questions related to the activities of the office, maintaining up to date the corresponding control of responses or actions and informing the Head and Representative or, if necessary, the concerned staff.
•   Organising administrative aspects of meeting and participating in some, where the Head and Representative considers necessary, (drafting invitation letters, contacting participants), taking notes and dictation, preparing summaries and Head and Representative’s brief reports and maintaining a strict control of confidential documents
•   Assuring the liaison between the Head and Representative and his staff and timely communication with UNESCO headquarters on the follow-up of activities and reporting of BFM and the various sectors and services.

Qualification Required & Experience

•   Minimum Secondary School Education, degrees in secretarial science is
preferable.

Work Experience:

•   Minimum of 5-7 years of relevant professional experience particularly in General Secretarial and Administrative services.

Confidentiality:

•   Descirbe with a desire to protect the confidential nature of the informations to which the post is exposed.
•   Communication/Organisational skills to prioritise own work when facing critical fluctuations and fixed time schedules.

Flexibility/Adaptability:

Ready to work extended hours at peak times; adjust priorities/schedule to meet fluctuating work volumes and unforeseen deadlines and adapt to new work routines and reporting demands.
Team Work:

•   Work in a team in a multicultural environment.
•   Analytical skills to assist in the range of secretarial and administrative and general issues.

IT Skills: Proficiency in Microsoft Office suites is required.
Languages: Fluency in written and spoken English and in local language is required.

DESIRABLE QUALIFICATIONS
Skills/Competencies: Ability to work and deliver under pressure. Languages: Working knowledge in French will he an asset.

Location: Accra

How To Apply For The Job

Interested candidates with desired qualifications and skills should directly send their CV with cover letter in English to:-

accra@iniesco.org

or

Finance and Administrative Officer,
UNESCO Accra office.

Please mention the post title on the subject line of your application.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.

UNESCO IS A NON-SMOKING ORGANISATION

Job Vacancy For Administrative Secretary / Personal Assistant

Posted on: May 19th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

Applications are invited from suitably qualified individuals between the ages of 25 and 35 years for the position of an:- Administrative Secretary / Personal Assistant to the Managing Director in a reputable law firm in Accra.

Qualification Required & Experience

•   A minimum qualification of HND Secretaryship or First Degree with 80 words per minute is required
•   Applicant must be prepared to work for long hours and must be computer literate with good command of the English language.
•   Proficiency in French language will be an added advantage
•   An applicant should have not less than two years working experience

Location: Accra

How To Apply For The Job

An application letter together with curriculum vitae of applicants should be addressed to: The Office Manager

nanantr200@yahoo.com

Closing Date: 30 May, 2014

Job Vacancy For Executive Secretary At Money Lenders Association Ghana (MLAG)

Posted on: April 25th, 2014 by Ghana Jobs

{Money Lenders Association Ghana (MLAG),Accra,Full-Time, GH,N/A, N/A,30 May-2014};

The Money Lenders Association Ghana (MLAG) invites application from suitably qualified persons to fill the above position. The executive secretary shall be the CEO of MLAG and shall be responsible to Governing Council for the overall administration of the secretariat.

Responsibilities
The incumbent shall:

•   Prepapre a strategic plan to meet the requirements of the Government Council
•   Provide office support services to stakeholders that will ensure
•   Be responsible for training, motivation and control of staff in accordance with the decisions of the Governing Council
•   Maintain the Secretariat as a sustainable umbrella body that satisfies the expectation of all stakeholders.

Main Duties

•   Submission of strategic plan and related annual budgets to the Governing Council in a timely manner for approval
•   Submission of annual review working papers on strategic plan for approval by the Governing Council
•   Ensuring all Governing Council Working papers are  prepared and submitted on a timely manner
•   Ensuring the submission of all relevant reports as required by the Bank of Ghana in a timely manner.
•   Regularly collecting and collating reporting from members in both Tiers 3 and 4
•   Proactively ensuring dynamic adaptation in the structure of the organisation at all levels in response to the strategy of the Association
•   Organizing periodic inspection on all members operations
•   Identifying sources of fund and report same to the Governing Council
•   Running an efficient research and development function for the Association
•   Efficiently managing the finance of the Association
•   All other functions that would be assigned by the Governing Council from time to time

Qualification Required & Experience

•   A second degree or its equivalent
•   At least 7 years experience in managerial position in the finance industry is added advantage
•   Age Limit: 35 years to 50 years
•   Must be a team builder, strategic thinker, must have analytical and problem solving skills
•   Computer skills including ability to operate computerized accounting spreadsheet and word-processing programs at a highly efficient level

Core Competence

•   Knowledge of the regulatory framework of Money Lending in Ghana
•   Excellent presentation and communication skills

Location: Accra

How To Apply For The Job

All interested applicants should E-mail their CVs and relevant documents to:-

associationmlag@gmail.com

Closing Date: 09 May, 2014

Job Vacancy For Social Secretary At South African High Commission

Posted on: April 23rd, 2014 by Ghana Jobs

{South African High Commission,Accra,Full-Time, GH,N/A, N/A,30 May-2014};

Duties

•   Assist the Head of Mission by performing clerical and secretarial duties
•   To provide effective information and security administration in the office of the Head of Mission
•   To render a professional client and assistant to all stakeholders
•   To render protocol services to the Head of Mission

Skills Required

•   Communication skills
•   Computer skills (applicants must be proficient in Excel, Word, Typing)

Qualification Required & Experience

•   A minimum of 12 years schooling with a completion of at least one year secretarial Diploma / Certificate PLUS a minimum of 3 years experience as a secretary as, typist, receptionist or clerk

Location: Accra

How To Apply For The Job

All applications should be accompanied by a detailed CV, Certified Academic Certificates, 2 Passport Photos, and Police Clearance Report. All applications should be submitted to Mr ID Ntombela, Corporate Services Manager, on or before 25th April, 2014

CV should be posted to:

South African High Commission
P.O. Box TF 298
Trade Fair, LA, Accra

Closing Date: 25 April, 2014