Posts Tagged ‘Executive Assistant Jobs in Ghana’

Job Vacancy For Executive Assistant At National Inspectorate Board

Posted on: November 14th, 2012 by Ghana Jobs

{National Inspectorate Board,Accra,Full-Time, GH,N/A, N/A,31 Dec-2012};

The National Inspectorate Board is a newly-established agency of the Ministry of Education mandated by Parliament under the 2008 Education Act (Act 778) to provide an independent external evaluation of the quality and standards in basic and second cycle educational institutions in the country, both public and private. The main objective of the Board is to provide a diagnosis of what a school must do to improve.

In order to carry out its functions, the Board intends to constitute inspection panels that will undertake supervision and inspection visits to the schools focusing on:

•  The quality of leadership and management in the schools
•  The quality of teaching and learning
•  The standard of academic achievement
•  The academic, physical, and recreation facilities available
•  The system of internal and external examinations
•  The values emphasized and taught, and
•  The parental and community involvement in the schools

Job Summary

The Board is now recruiting the above category of administrative and technical personnel, to support its operations.

Duties:

•  Arrange and prepare meetings and take accurate minutes of such meetings, in consultation with the Chief Inspector of Schools. Deputies and Administrative Manager
•  Edit/Supervise work of Administrative Secretary
•  Manage appointments and prompt Chief Inspector of Schools and Deputies, when due
•  Organize and manage office fillings and records systems
•  Attend and record meetings with Chief Inspector of Schools and Deputies
•  Any other assignments, as instructed by Chief Inspector of Schools and Deputies

Salary and Conditions of Service: Salary and conditions attached to the position is in conformity with the Single Spine Pay Policy for public sector workers

Qualification Required & Experience

•  A good degree in Management Studies, or similar qualification
•  Ability to work with minimal supervision
•  Have excellent verbal and written communication skills
•  1-2 years experience in similar role will be an advantage

How To Apply For The Job

Interested persons are to submit an application letter, and a CV of 2 – 4 pages maximum to:

The Chief Inspector of Schools
National Inspectorate Board
PMB 18
Ministries Post Office
Accra

Closing Date: 30th November, 2012

Applications may also be hand-delivered to the offices of the National Inspectorate Board at the Ringway Estates at Osu-Accra near the British High Commission

Job Vacancy For Executive Assistant to CEO

Posted on: October 30th, 2012 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Nov-2012};

An independent fast-growing company with national and international commitments is looking for a dynamic and outstanding individual to take up the role of Executive Assistant to the CEO. The job station is Accra, Ghana and the official working language is English.

Description Of Job

Reporting directly to the President / CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external relations on all matters pertaining to the Office of the President.

He or she also serves as a liaison to the Board of Directors and Senior Management teams; and oversees special projects. The Executive Assistant must be creative and enjoy working within a dynamic,  results-driven, private sector environment with significant commitment  to environmental stewardship and sustainable development.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant will be able to make local and international travels at short notice.

DUTIES & RESPONSIBILITIES

•  Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondences that are sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
•  Provides  a  bridge  for  smooth  communication  between  the  CEO’s  office  and  internal departments and business units; demonstrating leadership to maintain credibility, trust and support with senior management staff.
•  Obtains background information on emerging issues and brings them to the attention of the CEO.
•  Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office and manages the general health and safety issues associated with the CEO’s work.
•  Prepares  agendas  and  materials  for  meetings,  coordinate  appointments,  meetings  and speaking engagements for the President
•  Accompanies the CEO to meetings and forums, taking minutes and notes, and assisting the CEO in developing and maintaining appropriate business and professional relationships necessary for the development and growth of the company.
•  Assists the CEO in the timely management of all communication, both written and via telephone, e-mail and voice mail with a variety of Company policies, rules and regulations and monitoring follow up with all distributions that require answers, responses and written replies.
•  Assists the CEO in the preparation of executive documents including annual and quarterly reports, technical publications and presentations, speeches, business correspondences, and other tasks that facilitate the CEO’s ability to effectively lead the company.
•  Assists with the planning and coordinates visits of guests to the President as well as other high level business – related events.

Qualification Required & Experience

•  At least a Bachelor’s degree is required
•  Strong work tenure of at least five (5) years of experience in supporting senior Executives
•  Knowledge and experience in project management
•  Experience and interest in internal and external communications, corporate governance, and sustainable development.
•  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social Media web platforms.
•  Strong  organizational  skills  that  reflect  ability  to  perform  and  prioritize  multiple  tasks seamlessly with excellent attention to detail.
•  Very  strong  interpersonal  skills  and  the  ability to  build  relationships  with  stakeholders, including staff, board members, external partners and related stakeholders.
•  Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity

How To Apply For The Job

All interested qualified candidates should send their applications to

sustainablehotjobs@gmail.com

Closing Date: 06 November, 2012

Job Vacancy For Executive Assistant At Myzipnet

Posted on: October 9th, 2012 by Ghana Jobs

{Myzipnet,Accra,Full-Time, GH,N/A, N/A,30 Nov-2012};

We are a dynamic knowledge driven accounting firm seeking to recruit strong and dynamic persons for the position of:- Executive Assistant.

Qualification Required & Experience

General Skills / Requirements

•  Must have experience in office administration and company secretaryship
•  Excellent interpersonal and leadership skills
•  Proficiency in computer skills (Word, Excel, PowerPoint).
•  Excellent organisational skills
•  1st Degree in Secretaryship / English / Law / Relevant discipline or member / Affiliate of institute of chartered institute of secretaries and administrator
•  Excellent communication skills (Both written and oral)
•  Ability to work under pressure and meet deadlines
•  At least 3 years relevant experience

How To Apply For The Job

Suitably qualified candidates should apply with full resumes including two referees to:-

P.O. Box CT 6372,
Cantoments

Or by email to:-

veritax@myzipnet.com

Closing Date: 22 October 2012

Job Vacancy For Executive Assistant At Perseus Mining Ghana Ltd (Ayanfuri)

Posted on: September 6th, 2012 by Ghana Jobs

{Perseus Mining Ghana Ltd,Ayanfuri,Full-Time, GH,N/A, N/A,30 Oct-2012};

Perseus Mining is a duet listed (Australia, Toronto) gold miner and explorer focused on the West African region. Perseus Mining (Ghana) Limited (PMGL) has recently commissioned the world-class Edikan gold project in the Western Region of Ghana. Edikan Gold Mine (EGM) has a current mining reserve of 3.3M oz of gold from a resource base of 4.3M oz. The Edikan processing facility has been designed as a 5.5Mtpa processing facility with the ability to expand this to 8Mtpa in the future. The plant is capable of producing at a rate of 220-270,000oz gold

Description Of Job

Responsibilities:
The successful applicant will report to the HR Superintendent and will have the following responsibilities:

•  Prepare consolidated monthly reports by collecting and analysing information
•  Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution
•  File and retrieve corporate documents, records and reports
•  Welcome visitors and determine whether they should be given access to specific individuals
•  Provide day-to-day administrative support
•  Maintain customer confidence and project operations by keeping information confidential
•  Relieve Personal Assistant/Receptionist to the General Manager in her absence
•  Secure information by completing data base backups
•  Provide historical reference by developing and utilising filing and retrieval systems
•  Maintain office supplies inventory by checking stock to determine inventory level
•  Perform any other duties that may be assigned from time-to-time

Remuneration: Attractive conditions of service will be offered

Qualification Required & Experience

•  Minimum of Higher National Diploma in Secretaryship and Management or its equivalent
•  Must possess strong communication and writing skills
•  Must be Computer Literate in MS office software such as Microsoft word and excel
•  2 years of working experience in a similar role
•  Knowledge of administrative and clerical procedures

How To Apply For The Job

Applications will only be received by email to: hr.pmgl@perseusmining.com.gh with Executive Assistant in the subject line of the email.

Closing Date: 20 September, 2012

Perseus Mining (Ghana) Limited is an equal opportunity employer

Job Vacancy For Executive Assistant At Devtraco Ltd

Posted on: August 16th, 2012 by Ghana Jobs

{Devtraco Ltd,Accra,Full-Time, GH,N/A, N/A,30 Sep-2012};

Description Of Job

Key Responsibilities:

•  Providing effective support for the management of the office of Chief Executive Officer
•  Empowered to manage the diary of the Chief Executive Officer
•  Draft CEO’s letters and responds to queries of customers
•  Acting as the main reference point both in the presence and absence of the Chief Executive Officer. Responding to/resolving a wide range of queries, channeling to the appropriate area if necessary
•  Total control of the Principal’s diary scheduling/rescheduling appointments, meetings etc. without references
•  Ensure Principal is always in the correct place on time with all relevant papers
•  Book all arrangements and accommodation, planning full itineraries, where necessary arrange travel facilities, visas, medical requirements etc
•  Organise a wide range of meetings, functions, lunches, conferences etc. both internal and external venues which may involve influential contacts in both the UK and overseas
•  Compile agendas, prepare briefs, circulate papers, in anticipation of meetings. Attend a variety of meetings in support to the Principal, taking minutes diarising for follow-up procedures/action as required
•  Undertake a wide variety of administrative duties, e.g. record keeping, maintaining budget figures, expenses etc
•  Any other duties which may be assigned from time-to-time

Qualification Required & Experience

•  A first degree with 4 years working experience in a similar position (An MBA will be an advantage)
•  Computer literate and proficient in standard office computer applications, a high degree of keyboard accuracy and speed
•  Significant social skills and initiative to deal with the variety of people and situations
•  Excellent Communications skills both verbal and written
•  Good Organisation and Co-ordination skills
•  People Management skills
•  Ability to work under stress and little or no supervision
•  Must be female

How To Apply For The Job

Please send your CV and application letter to the address below:

The Human Resource Director
P. O. Box AN 12284
Accra-North

Or mail to: devtracoltd@yahoo.com

Closing Date: 23 August, 2012

Job Vacancy For Executive Assistant (Male) At Manufacturing Company

Posted on: August 8th, 2012 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Sep-2012};

A leading manufacturing company based in Accra invites applications from suitably qualified and experienced persons for the above position.

Responsibilities:

•  Providing effective clerical and administrative support for the management of the offices of the Directors
•  Reports directly to the Directorate
•  Responsible for specific projects, as well as, co-ordinating and implementing office procedures
•  Arranging meetings, taking minutes and keeping notes
•  Any other duties that may be assigned from time-to-time

Remuneration: Attractive but negotiable salary based on qualifications and experience.

Qualification Required & Experience

•  Degree/Diploma in Secretaryship /Administration or Stenographer Secretary Certificate from NACVET/Government Secretarial School
•  Minimum Experience: Three (3) years
•  Ability to understand instructions and carrying out such instructions.
•  Ability to be creative and innovative on the job.
•  Ability to work for long hours, under stress and with little or no supervision
•  Computer literate and high proficiency in MS Office Suite
•  Excellent communication skills, both verbal and written
•  Must not be more than 40 years old

How To Apply For The Job

Please send your application, CV and details of your referees to:

newrecruits12@gmail.com

Closing Date:  21th August, 2012

Indicate the position being applied for e.g. ‘Executive Assistant (Male)’ in the subject area of the e-mail.