{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Jan-2014};

Executive Assistant (Male) wanted for immediate employment.

Responsibilities

•   Providing effective clerical and administrative support for the management of the offices of the Directors
•   Reports directly to the Directorate
•   Responsible for specific projects, as well as, co-ordinating and implementing office procedures
•   Arranging meetings, taking minutes and keeping notes
•   Any other duties that may be assigned from time-to-time

Remuneration
Attractive but negotiable salary based on qualifications and experience.

Qualification Required & Experience

•   Degree/Diploma in Secretaryship /Administration or Stenographer Secretary Certificate from NACVET/Government Secretarial School
•   Minimum Experience: Three (3) years
•   Ability to maintain very high standards of accuracy and confidentiality in the information and assistance provided to Directors, Management and Employees in general
•   Ability to understand instructions and carrying out such instructions
•   Ability to be creative and innovative on the job
•   Ability to work for long hours, under stress and with little or no supervision
•   Computer literate and high proficiency in MS Office Suite
•   Excellent communication skills, both verbal and written
•   Must not be more than 40 years old

Location: Accra

How To Apply For The Job

Please send your application, CV and details of your referees to:

recruitsforjob@gmail.com

Closing Date: 31 December, 2013

•   Indicate the position being applied for e.g. ‘Executive Assistant’ in the subject area of your e-mail application.
•   NB: Only short listed candidates will be contacted.

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

Purpose of the job:

To enhance executive effectiveness by providing management support, representing the executive to others.

Duties and responsibilities:

•   Manage his diaries
•   Write correspondence, and maintain records
•   Negotiate on behalf of the G.M
•   Check his email and report its content to him
•   Write minutes, memos, reports etc
•   Book appointments
•   Be his mouth piece
•   Represent him at meetings
•   Receive his visitors
•   Perform other tasks assign to him/her by the General Manager

Qualification Required & Experience

•   Be a holder of first degree in any of the social sciences programs.
•   Have a least 3 years relevant working experience
•   Be an excellent communicator and a confident person
•   Ability to use Microsoft Office
•   Possess high negotiation skills and be confidential
•   Good knowledge of French is desirable

Location: Accra

How To Apply For The Job

Interested persons should forward their CV and cover letter to this email address:

olivia1102.hr@gmail.com

Closing Date: 26 December, 2013

{Genesis Job Centre,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

A growing company in East Legon is looking for a hardworking, energetic individual for the position of executive assistant.  This is a role which entails routine office duties such as typing, photocopying, filing etc as well as other challenging & varied responsibilities which will be discussed at interview.

Qualification Required & Experience

The following skills are required:
Good verbal and written communication skills, excellent  IT & internet skills, some graphic design experience is desirable. Sales & marketing knowledge will be advantageous to this role

Location: Accra

How To Apply For The Job

Please send your CV to:-

info@genesisjobcentre.com

Closing Date: 11 November, 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Sep-2013};

A reputable Civil Engineering and General building construction firm is seeking to fill the following vacancy:- Executive Assistant

Qualification Required & Experience

•   At least a minimum of first degree in Business Administration / Secretaryship
•   Must have at least 2 – 3 years experience

Remuneration and Benefits attached to the various position are very attractive and negotiable

Location: Accra

How To Apply For The Job

Interested and qualified applicants should email their application, together with their detailed CVs to the email addresses under the position:-

recruitment.hr2013@yahoo.com

Or mail to:

P.O.Box PMB 281
Community 1 Tema

Closing Date: 30 August, 2013

{Volta Catch Limited,Accra and Tema,Full-Time, GH,N/A, N/A,31 May-2013};

An executive in Volta Catch, a sales/distribution section of a well established and fast growing concern in the aquaculture industry seeks the services of a talented and well qualified person to occupy the position of Executive Assistant.

Key Duties & Responsibilities:

•  Administrative tasks: receiving and making calls, scheduling meetings, preparing minutes, event planning, receiving guests, arranging accommodation and travel schedules
•  Office management and organization, records, business communications, filing out paperwork for various needs, coordinating with other members of the office to achieve results
•  Research skills and resourcefulness, effective use of IT

Qualification Required & Experience

The Person (Competencies)
Must have:

•  Minimum – Bachelors degree from a reputable institute
•  Solid experience in a similar position will benefit the candidate
•  Excellent organizational skills and the ability to keep pace with rapidly changing environments, needs, and responsibilities; ability to multi-task
•  Strong communication skills and professional use of English language in written and spoken form
•  Ability to proactively identify problems and resolve them
•  Proactive approach and strong work ethics
•  Cultural fluency: must be able to work closely with management and expats from various nationalities
•  Strong computer competency
•  Desire to constantly deliver excellent service and support and put work before self
•  Commitment to highest level of business ethics
•  Driver’s license also beneficial
•  References

Location: Accra / Tema

How To Apply For The Job

Interested candidates should apply to:

info@voltacatch.com

Closing Date: 22 May, 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Mar-2013};

A leading Financial Institution has vacancy for the following roles: Executive Assistant

Qualification Required & Experience

•  Bachelor’s degree from a recognized university
•  Minimum of one (1) year relevant post qualification experience
•  Must have the ability to prioritise task with deadlines
•  Possess a very good team skills
•  Must have a very good command of English language with very good communication skills

Location: Accra

How To Apply For The Job

Qualified persons should send their curriculum vitae including telephone numbers, e-mail addresses and addresses of
two referees to:-

recruitment.andy@yahoo.com

Closing Date: 21 March, 2013

{Volta Catch Limited,Accra,Full-Time, GH,N/A, N/A,31 Mar-2013};

Volta Catch, a sales/distribution section of a fast growing and well-established concern in the aquaculture industry seeks the services of a well-qualified and motivated person to occupy the above position.

Key Duties & Responsibilities:

•  Administrative tasks: receiving and making calls, scheduling meetings, scheduling locations for events, preparing options for executive for various events and functions, receiving guests, arranging accommodation and travel schedules, management of tasks through spreadsheets and word documents
•  Office management and organisation, including managing documents, records, printing/scanning/faxing, filling out paperwork for various needs, co-ordinating with other members of the office to achieve results
•  Basic research and google capabilities; reading google maps and using google search are essential

Qualification Required & Experience

The Person (Competencies)
Must have:

•  At least a University degree in Administration. An advanced Secretarial Certificate is an added advantage
•  Must have at least 5 years experience in the position
•  Strong communication skills and ability to proactively identify problems and resolve them
•  Excellent organisational skills and ability to keep pace with rapidly changing environment, needs, and responsibilities
•  Cultural fluency: ability to work with management and expats from various nationalities
•  Microsoft Excel, Word and PowerPoint
•  Professional use of English language in written, texted, and spoken forms
•  Ability to multi-task and attention to detail so that no projects or tasks are forgotten, delayed, or mismanaged
•  Desire to constantly deliver excellent service and support
•  Commitment to highest level of business ethics

Location: Accra

How To Apply For The Job

Please send all applications and CVs to:

okorsu2004@yahoo.com

Closing Date: 02 March 2013

{Accra World Trade Centre Limited (AWTCL),Accra,Full-Time, GH,N/A, N/A,30 Jan-2013};

The Accra World Trade Centre Limited (AWTCL), a member of the prestigious World Trade Association (WTCA), a global network, whose membership includes over 320 World Trade Centres operating in almost 100 countries. AWTCL has the mission to integrate Ghanaian businesses into the worldwide alliance of World Trade Centres that provide businesses with services and facilities to make the conduct of international trade easier, faster and cheaper, leading to economic growth and prosperity.

ROLES
Key responsibilities and duties of the role

Personal Assistance activities

•  Proactively managing current task schedules of top management team, updating as appropriate, and ensuring that priorities are identified and dealt with, assisting in the delegation and management of certain tasks, where necessary
•  Organizing, coordinating and providing administrative support to internal and external meetings and telephone conferences, including preparing agendas, collating and distributing papers, minute-taking and co-ordination of follow-up actions
•  Proactively managing electronic diaries of top management team, and scheduling meetings and appointments
•  Taking on projects for the CEO, typing and formatting documents and correspondence, and producing spreadsheets and power point presentations
•  Supporting the management and administrative needs of the World Trade Centre, and ensuring the smooth day-to-day running and organization of the administration department
•  Filtering and directing all incoming calls/correspondence, drafting responses and providing direct replies on behalf of the CEO and senior management team. Collating and preparing reports, briefings, letters and other correspondence as required
•  Drafting internal and external communications to a wide variety of audiences on CEO’s behalf
•  Liaising with company secretary, and acting as point of contact on all company secretarial issues and ensuring that company minutes are appropriately filed
•  Managing incoming calls, taking detailed messages and where possible providing assistance
•  Organizing and maintaining easily accessible paper and electronic files.

General Office Administration

•  Working with and providing required administrative support to the entire WTC team
•  Deputising for the HR & Administrative Manager and the Front Desk Officer whenever any of them is on leave or in a meeting.

Ad hoc Projects

•  Researching and managing ad hoc project work as required on a daily basis to ensure the smooth running and organisation of the WTC business
•  Orientation of new staff, keeping track of departmental absence records, preparation of itineraries, booking meeting rooms,  posting documents, making travel arrangement, archiving documents, etc.

Qualification Required & Experience
Essential

•  Advanced degree or equivalent
•  Ten (10) years’ relevant experience

Desirable

•  Fluency in French and other international languages.

KNOWLEDGE/EXPERIENCE/QUALITIES
Specific knowledge/experience/qualities required for this role

•  PA experience ideally within an executive environment
•  A self-starter with a proven ability to proactively manage a variety of tasks
•  Demonstrated communication and interpersonal skills, and ability to liaise and negotiate with all levels of staff, management and external parties
•  Excellent written and verbal communication skills
•  Team player with excellent organizational skills.
•  Energetic and adaptable enabling full, proactive one to one secretarial and personal assistance to the CEO and other senior managers
•  Excellent time management skills and ability to anticipate and juggle conflicting demands
•  Ability to learn and work with a bespoke database and good working knowledge of MS Word, Excel  Outlook and PowerPoint
•  Ability to work under pressure, pay attention to detail, and create and maintain accurate paper records.

Location: Accra

How To Apply For The Job:

Details are available at: www.wtcaccra.com. Please send all applications to: info@wtcaccra.com

Closing Date: 31 January 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2012};

A global pharmaceutical company with regional offices in Accra, Ghana is looking for a dynamic and seasoned individual with the right acumen to join its team of professionals in achieving its goals and objectives. Preferably, the individual must be ready to assume work from January next year (2013):- Executive Assistant

Job Purchase

•  To work closely with regional directors and ensure that the resources needed to perform their pioneering duties are readily available.
•  To provide all-round administrative support in the regional office for the smooth and effective achievement of the organisation objectives.

Key Responsibilities

•  Extensive diary / meetings management, events and conferencing (telephone and video) involving groups of people in different global locations, ensuring that all admin details and reports are considered.
•  Act as HR interface and ensure appropriate support to the regional office on HR matters, policies and smooth on boarding of new employees
•  Direct liaison with protocol and travel documents inclusive of hotel logistics.
•  Act as communication co-coordinator for Africa and maintain smooth communication with stakeholders through internal vehicles partner closely with internal communicators to advance business goals as appropriate
•  Support administration on smooth relocation of expatriate and immigration matters
•  Support finance administration, procurement process and any other related documentation
•  Provide legal support and act as interface with vendors on renewing agreements / contracts
•  Ensure appropriate systems are in place to support employees for effective business and organisational objectives.
•  Act as resource to staff in providing administrative support an guidance on system and procedures
•  Supervise pool of drivers

Qualification Required & Experience

•  Degree in Business Administration or equivalent with at least five (5) years working experience as an Administrative Assistant
•  Literacy certification in computer applications
•  Previous experience working with Executives (Managing Directors, CEOs, etc)
•  Intermediate level of french language is an added advantage

Required Skills

•  Secretarial and administrative skills
•  Interpersonal and communication skills
•  Organisational skills
•  Computer skills (Ms office suite / outlook)
•  Procurement
•  Good team player

How To Apply For The Job

Interested and eligible persons should forward their applications with detailed curriculum vitae indicating three (3) employment referees to provide credible evidence of the applicant’s professional competencies to:-

fkvjobs@yahoo.com

Closing Date: 05 December, 2012