{Plato Consult Limited,Accra,Full-Time, GH,N/A, N/A,29 Apr-2014};

A reputable multinational telecommunication company

The successful applicant shall deliver superior customer experience through the resolution of all customer queries, use their extensive knowledge of a customer’s business and requirements to enhance the overall experience of the customer and resolve queries in an efficient, courteous and professional manner. The role reports to the Retail Store Manager

Roles Specific Requirements:

•   Exceed shop and personal targets to ensure excellent customer experience
•   Assist in store housekeeping and comply with policies and procedures in the organisation
•   Help the Retail Store Manager to improve by giving feedback
•   Create an outstanding customer experience
•   Complete all administrative duties correctly including cash handling, stock and reporting of any system challenges.

Qualification Required & Experience

•   First Degree in communication or any related field
•   2 years work experience in similar role in a telecommunication industry
•   Strong IT background in MS Office Suite
•   Successful candidate will be stationed at Hohoe or Aflao. Please be specific with your preferred location

Persons Specific Requirements:

•   Excellent communication skills
•   Self-motivated and competitive
•   Strong analytical skills
•   Exceptional customer service skills

Location: Accra

How To Apply For The Job

Please send CV’s to:-

CV1@platogh.com

0302-924326 / 0289-924326

Closing Date: 10 April, 2014

{Ministry of Gender Children and Social Protection,Accra,Full-Time, GH,N/A, N/A,29 Apr-2014};

As a member of the Project team, the Procurement Specialist will be responsible for all procurement activities under the National Targeting System.

Specifically, He/She will work with the Procurement Unit of the Ghana Social Opportunities Project (GSOP) in all procurement processes related to the implementation of the NTS. This induces the procurement of goods, equipment, non-consulting services and consulting services. He/She will ensure that procurement procedures and guidelines of the National Procurement Authority are followed at the National, Regional and District levels. In the even that in the future National Targeting Unit becomes an implementing Unit in its own budget and procurement unit/entity, the Specialist shall be mainly responsible of carrying out all these processes.

Key Responsibilities

•   Study all available project documents to facilitate the establishment of procurement procedures for the management and implementation of the project including a simple tracking system to monitor the implementation of procurement activities for the NTS taking into consideration Ghana’s National Procurement Act, World Bank Procurement guidelines and International procurement standards.
•   In consultation with the project beneficiary agencies, prepare on the basis of the approved work plan and budget, the initial procurement plan and subsequent annual procurement plans, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity; and submit to The Ghana Social; Opportunities Project (GSOP) for consolidation
•   Continuously monitor and supervise procurement implementation and regularly update the procurement plans prepared at the beginning of the project, for the procurement of goods, works, non-consulting services and consulting services whenever it becomes necessary to do so;
•   Prepare the General Procurement Notices (GPM), Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required
•   In consultation with the beneficiaries and technical officers, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals on consulting assignments, and Specifications for the preparation of bidding documents for activities using standard documentation agreed with the funding agencies.
•   Prepare Request for Proposal (RFP), tender and bidding documents, including standardized forms to be used for International, National and Local Shopping methods for procurement as per World Bank standard formats and National standard where applicable.
•   Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds, prior review requirements specific to the project, and agreed aggregate threshold amounts for less competitive procurement methods.
•   Participate in selection of the Evaluation Panel, and assume the role of the Panel’s secretary in recording the minutes of the meetings
•   Receive Bids, EOI, Consultant’s proposal and participate in their opening sessions, evaluating and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants;
•   Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary
•   In cases of procurement actions requiring IDA “no objection”, coordinate the dispatch of procurement documents to IDA, monitor IDA response time on issuing “no objections” at different levels of the procurement process and follow-up accordingly Monitor and ensure timely responses to procurement questions raised by the World Bank.
•   Coordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines
•   Prepare final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders. (Consultants, Suppliers, the World Bank and Ministries).
•   Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods.
•   Ensure timely receipt of the Goods and consultant’s monthly status reports; and in consultation with the Technical officers and beneficiaries to confirm acceptability of goods delivered, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers and consultants, as they fall due;
•   Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files (constantly updated), to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents or the World Bank staff during post-procurement reviews (PPRs);
•   Provide support and training to the various ministry staff involved in the project on the operation of the procurement procedures outlined in the Operation Manual.
•   Undertake any other procurement duties that may be assigned by the NTU Coordinator.

Reporting Responsibility

•   In the discharge of his/her duties, the Procurement Specialist will report to the MTU Coordinator. He/she will prepare and submit to the NTU Coordinator, quarterly, semi-annual and annual procurement reports as inputs into the Project Management Reports and, In addition, will prepare either reports, as and when needed.

Qualification Required & Experience

•   First degree in relevant discipline, e.g. Business law, Engineering, Administration. A post graduate Master’s Degree in related fields of procurement or a professional qualification in supplies management is an added advantage
•   At least 8 years post graduate experience in international procurement, management of public procurement and project management (with 5 years at senior management level). Experience in procurement procedures of the World Bank and the Public sector are added advantages
•   Must have good knowledge of procurement policies and procedures of multilateral financial institutions (e.g. the World Bank) and development co-operation agencies; as well as good knowledge of the institutional, technical, and commercial aspects of procurement.
•   Excellent skills in project management demonstrated in previous jobs.
•   The applicant should be a solution-oriented person with excellent interpersonal, communication and managerial skills.
•   Demonstrated ability to build, manage and work in a team, with a proven track record in working effectively within multidisciplinary teams
•   Candidate must have the ability to work under pressure and strong communication and mediation skills.
•   Good command of Basic Computer Programs ( e.g. Microsoft office suite) and relevant applications.

Location: Accra

How To Apply For The Job

All interested individuals are requested to submit typewritten letters and curriculum vitae (CV) for the positions described above.

THE CHIEF DIRECTOR
MINISTRY OF GENDER, CHILDREN AND SOCIAL PROTECTION
P.O.BOX MBO 186
ACCRA, GHANA

Closing Date: 21 April, 2014

•   Letters should clearly be marked “MoGCSP – NTU Personnel”
•   For further enquiries, contact the MoGCSP or the National Coordinator, GSOP (tel: 0302-770246)

{JVC Limited,Tema,Full-Time, GH,N/A, N/A,31 Mar-2014};

The Procurement Officer will be responsible for all procurement activities for the Company, including providing advice, assistance and follow-up on procurement, procedures and contracts.

General Procurement responsibilities

•   To develop, manage and coordinate the procurement processes and to be able to use legally established professional and transparent procurement policies;
•   To analyze procurement requirements and select the most appropriate methods based on the interpretation and assessment of established policies, practices, and experience;
•   To assist business units in assessing budgets prior to procuring goods and services;
•   To review procurement requests and provide support and guidance at all stages of the procurement cycle;
•   To be responsible for the preparation of purchase requisitions and accurate processing of purchase orders;
•   To be able to prepare calls for tender and to plan, organize and lead the tender solicitation process, developing bid evaluation criteria and guiding clients on processes involved;
•   To chair bid evaluation committees, ensure the integrity of the competitive process, facilitate bidder debriefings, and exercise appropriate judgment and tact while ensuring to protect confidential information;
•   To analyze, negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of JVC (Service, works and supplies);
•   To review and approve invoices for payment, resolve any problems that arise, perform post contract evaluations, create and maintain procurement records and generate reports;

Advisory Responsibilities

•   To serve in an advisory capacity to assist departments in obtaining specifications, quotations, delivery terms and costs and recommend substitute materials where economies can be realized or delivery improved;
•   To direct, advice and review specifications for activities that require extensive technical or professional service;
•   To assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing;
•   To provide advice and guidance to clients on shipping methods and services, risks, and costs for domestic and international shipments, analyses logistical requirements and decides on appropriate methods and services to use, based on standard practices.

Monitoring of Supplies

•   To investigate qualitative and quantitative discrepancies between goods ordered and goods received;
•   To assist the Stores in ensuring the accurate processing of goods received and to monitor adequate in-house inventory movement for book keeping purposes;
•   To liaise with the Stores to ensure that inventory quantities are sufficient and order more materials when necessary.

Communication With Suppliers

•   To monitor and review progress of contractual agreements.
•   To develop a database of potential suppliers and partners and manage the supplier relations and collaboration effectively;
•   To contact vendors to obtain availability and product information or to solicit bids; develop requests for quotations; and confer with vendors concerning new products, damaged goods, delayed payments or any related information;
•   To maintain sound working relationships with external suppliers and internal stakeholders.

Qualification Required & Experience

•   Must have a minimum of 2 years of experience in the relevant field.

EDUCATION

•   Advanced degrees in Procurement or Purchasing and Supply Chain Management. A first level degree with a relevant combination of professional qualification and experience in related areas may be accepted.

COMPETENCIES/ SKILLS

•   Professionalism
•   Expert knowledge of purchasing and supply chain management practices and procurement methods.
•   Expert knowledge of state contracting laws, regulations and procedures.
•   Knowledge of modern office methods, equipment and practices.
•   Knowledge of grades, qualities, supply and price trends of commodities.

Organization/ Planning

•   Proven ability to plan and organize work related activities.
•   Ability to work within project time frames and under extreme pressure.
•   Ability to manage and provide guidance to subordinates.

Communication

•   Must have excellent interpersonal skills.
•   Ability to present detailed reports of findings and recommendations, both orally and in writing.
•   Ability to establish and maintain effective working relationships with vendors, departmental officials and the public.

Information Technology

•   Ability to use the basic Microsoft Office applications as well as more specialized procurement applications.

Desirable skills

•   An understanding of general engineering, logistics and project management will be desirable.
•   Ability to develop specifications to describe the type and characteristics of goods and services which will meet the needs of the agency.
•   A good understanding of confidentiality, data protection and safe record keeping.

Languages

•   English is the working language of the Company.
•   A working knowledge in French will be an asset.

Location: Tema

How To Apply For The Job

Submission of applications:

Please read carefully the following information and send a complete application in English to the following address:

hr.recruitment@jvclimited.com.gh

Closing Date: 14 March, 2014

The complete application should include:

•   A detailed CV in English.
•   A motivation letter in English clearly mentioning the position applied for and with the correct postal address.

Submission date:

All complete applications must be submitted by 14th March 2014.

Please do not send any supporting documents such as copies of an ID card, educational certificates, evidence of previous professional experience, etc. with your application at this stage. You will be asked to do so if you are called for an interview.

{Confidential,Accra,Full-Time, GH,N/A, N/A,28 Feb-2014};

A reputable multinational FMCG is seeking suitable candidates for five vacant position:- Order Administrator

Scope of Responsibility

•   The position reports to the Logistics Manager and provides support with the compilation of the required logistics Network performance measurements, No. of customers, No. of Distribution etc., as per the logistics Business Network
•   The ideal person will be capturing all local Sales orders and maintaining Sales orders on SAP using best practices.
•   Ensure the execution of delivery of local sales orders,  and processing all case cuts in line with regional KPI guidelines and processing of Z-POD transaction in line with regional KPI

Qualification Required & Experience

•   Must have completed National Service
•   A minimum of HND / Degree
•   1 – 3 years SAP Demand/Supply experience
•   SAP experience is preferred
•   Strong communication skills
•   Strong English & French communication skills

Location: Accra

How To Apply For The Job

Interested candidates should please send application letter and detailed CVs to:-

adellestrauss@vodamail.co.za

Closing Date: 28 February, 2014

{Confidential,Accra,Full-Time, GH,N/A, N/A,28 Feb-2014};

Stores Supervisor wanted for immediate employment.

Qualification Required & Experience

•   With experience of 2 years in maintaing stock records

Location: Accra

How To Apply For The Job

Interested candidate should apply to:

Advert No. GC 215
C/o Graphic Communications Group Ltd
P.O. Box 742,
Accra

Closing Date: 21 February, 2014

{Safi Sana Ghana Limited,Accra,Full-Time, GH,N/A, N/A,31 Jan-2014};

Brief
This office has become available under the implementation of a grant received from the Africa Development Bank/ Africa Water Facility. It is intended that that office shall enhance and ensure the integrity of all procurement activities under the project and in accordance with the guidelines of the AfDB/AWF.

Major Function
The Procurement Officer will be responsible for the procurement of services, works and goods, while complying with all relevant and ethical policies.  He/she shall provide assistance with the procurement needs for services, works and goods required under the project. These may include but not limited to preparation of Quotations, Tenders and Proposals in accordance with the Procurement Policy of the African Development Bank and relevant legislation in Ghana.

Duties and Responsibilities

•   Analyze the procurement requirement from the implementation plan of the Project Appraisal Repot (PAR) and determine the appropriate method of procurement.  Provide assistance to the project team, when necessary, in the preparation of specifications, etc.
•   Collaborate with technical experts in preparing specifications for proposals, quotations, tenders, supply agreements etc. for the purpose of procuring Services, Works and Goods.
•   Coordinate the preparation of procurement documents, utilizing sound sustainable procurement practices, while adhering to the Banks policies and government legislation prior to issuing such documents.
•   Schedule, organize and facilitate Pre-Bid meetings related to Proposals, Quotations and Tenders.
•   Issue Addendums to Quotations, Tenders and Proposals, whenever necessary.
•   Attend and participate in public openings of Tenders, Proposals and Quotations, upon authorization.
•   In compliance with the procurement guidelines of the AfDB, ensure an in-depth analysis of all proposals, quotations, or bids received in response to each, Proposal and Quotation request or Tender invitation. This must be done to identify the response that best meets the project need and is consistent with the terms and conditions of all other relevant policies.  Prepare recommendation for award. Provide supplier debriefing sessions, when necessary, with unsuccessful respondents.
•   Use fair judgment, diplomacy and confidentiality with respect to the complete procurement process, ensuring integrity of the respondents bid information.
•   Coordinate, prepare contracts, administer contract and support implementation of project after contract award, ensuring that all documents are kept current and complete. Confer with other professionals and consultants to ensure services provided by consultant are of acceptable limits, works are executed to the required specification of scope and quality and supplies meet the requirements for specification quality, quantity and delivery among others.
•   Participate in preparation of the various reports stated in the PAR and those that may be required by the project team from time to time.
•   Participate in other specialized projects and assignments related to procurement, as may be required.
•   Assist in the physical inventory process, as may be required.
•   Perform other related duties as may be assigned from time to time.

Reporting Relationships:
Reports to: Business Development Manager or any other Supervisor that may be assigned by him.

Qualification Required & Experience

Education
Applicants must hold a minimum qualification of HND in Procurement or a University Degree in Building Technology, Quantity Surveying, Civil Engineering or similar discipline with procurement component.

Experience
Minimum of two (2) years post-qualification experience in procurement capacity, i.e. processing Proposals Quotations, Tenders, Purchase Orders, etc.  Experience with AfDB/ AWF projects would be an asset.

Other Knowledge, Skills and Abilities:

•   A high level of individual initiative, planning and good judgement.
•   Demonstrated ability to make judgement calls and decisions with respect to procurement activities, within delegated authority.
•   Demonstrated ability to maintain confidentiality and handle sensitive issues.
•   A forward-thinking professional, recognizing the value of diversity in the operation of Procurement.
•   Strong decision making skills.
•   Concentration, accuracy and attention to details.
•   Good knowledge of the various methods of procurement, Ghana’s procurement legislations and procurement guidelines of the AfDB/AWF.
•   Personal integrity and excellent communication skills, both orally and in writing.

Location: Accra

How To Apply For The Job

Interested persons should send electronic applications and CVs to:-

info@safisana.org

Closing Date: 22 January, 2014

{World Vision International,Savelugu-Northern Region,Full-Time, GH,N/A, N/A,31 Jan-2014};

World Vision International is a Christian Relief, Development and Advocacy organization dedicated to working with children, families and their communities worldwide to reach their full potential by tackling the causes of poverty and injustice.

For over three decades, World Vision has been working with rural communities in all 10 Administrative Regions of Ghana to provide portable water, promote sanitation and hygiene practices, quality education, particularly at the basic level, enhance food security and respond to disasters.

•   Job Grade: Hay 13
•   Job Location: Savelugu

Purpose of the Position
Procure and ensure items are cost effectively delivered, by appropriately and accurately performing and leveraging market analysis to support and facilitate commodity procurement decision

KEY RESPONSIBILITIES

•   Carry out negotiations with the projects potential suppliers and assisting the ADPs in the same regard when applicable.
•   Liaise with NO to provide procurement operational support to the project
•   Partner with user departments in ensuring clear specifications are identified during initiation of procurement process
•   Liaise with the NO for continuous communication of supply chain processes and initiatives to end users and stakeholders
•   Develop and strengthen professional relationship between the project and its suppliers

Qualification Required & Experience

•   First Degree in Admin/BCom/Management + 2years work experience or
•   HND in Purchasing & Supply +3 years work experience
•   Part Professional qualifications required: Foundation Level + 3years experience
•   Good negotiation skills
•   Communication and interpersonal skills
•   Working knowledge of MS Word, Excel & PowerPoint
•   Must possess a valid driver’s license

Must be a committed Christian and be able to stand above denominational diversities

Location: Savelugu, Northern Region

How To Apply For The Job

Interested applicants who meet the above criteria should send their application letters and CV quoting only the Job Position in the subject line to

ghana@wvi.org

Closing Date: 31 January, 2014

As a Child focused organization, World Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children.

All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.  WV is an equal opportunity employer.

•   We believe in diversity and promote opportunities for all individuals.
•   Qualified women are highly encouraged to apply.