{UNFPA,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

UNFPA, United Nations Population Fund, in the world’s largest international source of funding for population and reproductive health programmes. UNFPA works with governments and non-governmental organizations in over 140 countries in all matters related to the reproductive system. Reproductive health is recognized as a human right, part of the right to health. UNFPA assists countries to formulate population policies and strategies in support of sustainable development.

TITLE: Procurement Associate
CATEGORY: GS6
Duration: Fixed Term Appointment; One Year Initially
Duty Station: Accra, Ghana
Organizational Unit: UNFPA Country Office

Main Tasks and Responsibilities:
Management of Office Procurement:

•   Provides advice and systems to assist CO staff in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas
•   Reviews procurement request and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cost effective manner; recommends procurement decision
•   Ensures the provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records. Provides regular updates on procurement timelines and ensures regular communication within UNFPA and externally with partners of the expected delivery dates.
•   Monitors and evaluate effectiveness of procurement processes with the country office and its decentralized office and ensure compliance of the office business practices with the provisions of the UNFPA policies and procedures, work practices, and processes and suggestion changes for improvement where and when necessary
•   Oversees local procurement in the country office and participates on the UNCT procurement panels and committees upon request/ necessity
•   Ensures coordination with UNFPA procurement services branch and facilities management services, UNOPS and other UN procurement bodies for timely delivery and receipt of goods and services, release, acceptance and delivery of these to the destination point in a timely manner with due attention to quality assurance
•   Maintains up-to-date complete records, documentation and filing of all procurement processes
•   Ensures that evaluations of service providers are completed in the correct an timely manner; and that the associated follow-up actions are implemented
•   Develops and maintains a list of UN an UFPA preferred suppliers. Develops sound working relationships with suppliers and third party procurement customers
•   Establishes and maintains working relationships with procurement/technical colleagues in tohet UN agencies.
•   Performs the dispatching function for the country office; advising staff when procured goods arrives. Ensures the checking and timely collection of procured goods by programme staff; and puts measures into place to ensure that this happens
•   Performs regular audits on stocks and stores.

Asset management

•   Maintains and manages the asset register; including yearly certification
•   Maintains and monitors assts per location and assts per custodian list
•   Manages the repair process for assts; so that control of assets can be maintained (in terms of which assets leave the building)
•   Checks when equipment is due for replacing and manages the disposal of such equipment; including performing the necessary administration

Administrative Support:

•   Ensures the timely completion of all procurement administrative requirements
•   Fulfils the role of ‘Buyer’ on Atlas and other Atlas functions relating to procurement

People Management & Leadership:

•   Provides information, technical advice and guidance on all aspects of financial management; including NEX procedures, auditing, budgets, and cash flow management;  liaising and advising on best practices as necessary in-house as well as with external stakeholders.
•   Exchanges relevant information and maintains  an open line of communication with colleagues and his/her supervisor.
•   Actively participates in CO and operation unit meetings

Other

When appropriate, undertakes other related duties assigned by the supervisor and /or Representative.

Required Competencies
Functonal Competencies:

•   Implementing management systems
•   Business acumen and ability to multi- task and balance competing priorities.
•   Innovation and marketing of new approaches.
•   Pro- activeness and client orientation
•   Organizational awareness.
•   Job knowledge-technical expertise

Core Competencies:

•   Values Integrity/commitment to mandate. Knowledge sharing/continuous learning, valuing diversity.
•   Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self management
•   Working with people: Empowerment/Developing people/Performance management.
•   Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making.

Qualification Required & Experience

•   University degree in Commerce related field, business administration or related field.
•   Advanced university degree in business administration, procurement or related field is an advantage.

Experience:

•   At least 6 years progressively  responsible experience in procurement operations in a multi-cultural environment

Languages:

•   luency in oral and written English.

Computer Skills:

•   Proficiency in current office software applications
•   Proficiency in Atlas, PeopleSoft, and other computerized applications used by the UN

Location: Accra

How To Apply For The Job

Applications to be addressed to the Representative at:

ghana.office@UNFPA.org

Closing Date: 13 December, 2013

Completion of United Nations Personal History form (P11) is mandatory. Download   form at http://ghana.unfpa.org/ index.php (See Job Opportunities link)

Should you require any further information, do write to morcher@unfpa.org Only shortlisted candidates will be contacted. Women are encouraged to apply. Successful candidate should be ready to assume duty at short notice.

{Confidential,Koforidua and Ho,Full-Time, GH,N/A, N/A,31 Dec-2013};

Duties Include:

•   Assist business units in assessing budgets prior to procuring goods and services.
•   Responsible for obtaining quotations.
•   Responsible for the preparation of purchase requisition.
•   Responsible for the preparation and accurate processing of purchase orders.
•   Responsible for investigating qualitative and quantitative discrepancies between
•   goods ordered and goods received.
•   Responsible for the accurate processing goods receipts.

Monitoring

•   Responsible for providing monthly feedback to finance on status of capital projects.
•   Responsible for generating monthly procurement reports, identify and investigate
•   unusual items and report accordingly.
•   Responsible for attending to queries from business units and vendors with reference
•   to purchase orders and receipts of goods.

Other

•   Any other reasonable and lawful instruction as given to the incumbent by his/her supervisor.
•   Adhering to principles & values

CORE COMPETENCIES:

•   Writing and Reporting
•   Analyzing
•   Planning and Organising
•   Delivering Results and Meeting Customer Expectations
•   Following Instructions and Procedures
•   Entrepreneurial and Commercial Thinking

Qualification Required & Experience

•   A minimum of 3 years experience in procurement environment

EXPERIENCE/KNOWLEDGE & SKILLS

•   Knowledge of the accounting systems and processing activities.

Location: Koforidua and Ho

How To Apply For The Job

Email CV to ngrouphr@gmail.com  

Subject line of email must read : ” Procurement Officer NP1”

Closing Date: 08 January, 2014

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

A leading Real Estate company is recruiting for a Procurement Manager

Responsible for the strategic development and overall management of the Procurement Department through Purchasing, Contracts Management and Inventory Management.

Roles and Responsibilities

•   Develop and implement strategies, policies and procedure to ensure an efficient, best practice, value for money and industry focused  procurement function within the company
•   Ensure that all suppliers are compliant with relevant legislation including Tax, Bribery & corruption and Health & safety
•   Responsible for the protection and efficient utilization of stores items especially building materials of all kinds
•   Implements sourcing strategies to support company and departmental objectives, providing the company competitive advnatage in the areas of materials, supplies and service / implement appropriate sourcing strategies to control the company’s purchased material cost and to assure an adequate source of supply.
•   Locate, analyse and develops a consolidated supplier base to meet current and future material needs of the company
•   Create and maintain mutually beneficial long-term partnerships with suppliers to foster feeback and continuos improvement / Maintain and promote sound relationships with suppliers and the business community
•   Negotiate and manage all contracts and agreements for assigned supplies
•   Negotiate and manage all contracts and agreements for assigned supplies.
•   Manage suppliers, cost, quality and delivery performance
•   Drive continuous improvement in all aspects of the procurement process
•   Undertake periodic stock taking to ensures adequate stock levels are maintained
•   Ensures the store items are well arranged and records kept up to date with store items discarded.
•   Assigns duties to and monitors activities of immediate team members to ensure achievement of performance targets.
•   Any other duties that may be assigned from time to time

Professional Skills

•   Knowledge of procurement methods and procedures of a large scale centralised purchasing function including buying, quality assurance, contract administration and contract law
•   Outstandin interpersonal, cross cultural skills
•   Ability to work under stres and little or no supervision
•   Computer literate and proficient in office computer applications
•   Ability to interpret and make decisions in accordance with rules, regulations, and policies governing the purchase and contracting of materials and services for the company.
•   Ability to keep records and prepare reports
•   Ability to communicate with and relate effectively with people at all levels.

Qualification Required & Experience

•   HND in Purchasing & Supplies / Bachelor’s degree in business administration / management or equivalent qualification
•   5 – 8 years working experience in a similar position
•   Membership of a professional body such as Chartered Institute of Purchasing & Supply, MCIPS (UK) etc. would be an aaded advantage
•   A second degree may be an added advantage

Location: Accra

How To Apply For The Job

Application and CV should be forwarded to:-

The Human Resource Manager
P.O.Box An 12284
Accra-North

Closing Date: 05 December, 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

Job Summary

•   Receiving all goods in stores, arrange for proper storage and issuing of goods to user department.

Qualification Required & Experience

•   A Post Secondary Certificate or its equivalent from an accredited institution with at least 2 years post qualification working experience in similar operations or
•   An SSS Certificate or its equivalent from an accredited institution with at least 5 years post qualifications working experience in similar operations
•   Special Skills: Must have good communication skills, be computer literate and pro-active.

Location: Accra

How To Apply For The Job

CVs should be forwarded to:-

accrahotelrecruitment@gmail.com

Closing Date: 17 November, 2013

{Marie Stopes International,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

MSI’s goal is to meet the needs of the underserved and dramatically improve access to the use of family planning and other reproductive health services. MSIG is part of Marie Stopes International’s Global Partnership, which operates in over 43 countries worldwide.

The Procurement & Logistics Coordinator is responsible for identifying, assessing, defining and supervising procurement processes and procedures across MSIG. The Procurement & Logistics Coordinator also oversees fleet management and maintenance within MSIG. The post will be based in Accra.

Key Responsibilities

•   Undertake the efficient tendering, evaluation, placement and monitoring of a portfolio of contracts.
•   Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.
•   Liaise with suppliers’ freight agents and any other parties involved to ensure orders are packaged and received as efficiently as possible.
•   Provide guidance in issuance of tenders, bid analysis and selection of contractors / suppliers in conformity with procurement guidelines and MSIG Standard Operating Procedures
•   Ensure compliance with donor procurement guidelines and requirements (e.g. USAID rules and regulations)

Qualification Required & Experience

•   Bachelor’s Degree in social Sciences, Commerce / Purchasing & Supply Post Graduate Degree will be an advantage
•   Other professional qualifications, ideally membership of the Chartered Institute of Purchasing and Supply (CIPS) is desirable

Experience/Skills
The candidate must have:

•   At least five years post-graduation experience in procurement and logistics in Ghana
•   Experience in supervising and managing others
•   Excellent negotiation / bargaining and coordination skills
•   Work experience with an international NGO will be an advantage
•   Knowledge of the Ghana Procurement Act
•   Must be honest and hardworking, willing to work extra hours when required
•   Must have integrity, strong analytical, writing and computer skills (Word, Excel)
•   Must be pro-choice

Location: Accra

How To Apply For The Job

These are all local positions. Interested Non-Ghanaians must therefore have the necessary legal permits required to work in Ghana.

For any of the positions applied for, please label application and email with the exact preferred job title and location, for example (Regional Coordinator Youth, Accra etc.).

Interested and qualified applicants should send their applications addressed to:

The Head Human Resource and Admin
Marie Stopes Int. Ghana
PMB 267, Accra

Or by

e-mail through: recruitments@mariestopes.org.gh

Closing Date: 08 November, 2013

{Graphic Communications Group Ltd,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

We require a confident leader to manage the procurement of materials to facilitate operations and production of GCGLs newspapers to enable the company realize its business objectives within the framework of strategy, budget and company policies and work procedure.

The successful applicant will be required to track the local macro-economic indicators to ensure the company takes maximum advantage and must be abreast of the world economic outlook and trends in the newspaper industry particularly as to how they would impact on GCGL’s business to be able to recommend and advise on overseas procurement to the advantage of the company.

Key Accountabilities

•   Source for raw materials and capital items and services ensuring that GCGL obtains best value for money for its purchases
•   Recommend and abide by GCGL’s inventory policy, ensuring availability of raw materials for production whilst maximising working capital
•   Ensure timely and efficient clearing of materials at the port and ensure minimal demurrage charges
•   Responsible for recommending reviews of GCGL’s procurement procedures and ensure compliance by line management to protect the interest of the company.

Skills / Competencies required

•   Strong business awareness and analytical skills
•   Strong numeracy skills
•   Strong customer centred orientation
•   Highly motivated with strong drive and ability to exert positive influence to achieve key deliverables
•   Excellent verbal, written communication and presentation skills
•   Strong computer literacy skills
•   Strong leadership and negotiation skills

Qualification Required & Experience

•   A degree in Procurement, Business Administration, Economics, Statistics or Mathematics
•   Membership of the Institute of Purchasing and Supply / Supply Chain Management Institute
•   5 Years relevant experience in the Paper industry

Desirable

•   Working knowledge of the media industry

Location: Accra

How To Apply For The Job

If you wish to apply, please send a detailed CV together with a covering letter and contact telephone to

The Director,
HR & Administration
Graphic Communications Group Ltd
P.O. BOX GP 742
Accra

Alternatively, you may email your application to the HR Operations Manager at:

kathryn.parry@graphic.com.gh

Closing Date: 01 November, 2013

{West African Examinations Council,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

The West African Examinations Council, a sub-regional organization responsible for the conduct of various examinations in the English speaking West African Countries, invites applications from suitably qualified Ghanaians to fill vacant positions in its Ghana National offices.

Specific Duties and Responsibilities:
(Reports to Director of Finance)

As Head of Procurement, you will be responsible for providing strategic  direction to all procurement related issues for the achievement of the  overall objectives of the Council. Other duties and responsibilities  are:

•   Developing and implementing procurement and contract management instructions, policies and procedures
•   Planning and coordinating the activities of the Procurement Department
•   Managing and advising on human resource requirements, training and development for the Procurement Department.
•   Providing inputs for the preparation of the annual budget.
•   Preparing and managing the implementation of Annual Procurement Plan
•   Providing inputs for the formulation of policies and plans of the Entity.
•   Preparing and submission of Annual and Periodic Reports to the Director of Finance and the Head of Entity.
•   Ensuring compliance with provisions in the Public Procurement Act 2003  (ACT 663) and Guidelines for procurement of goods, works and services.
•   Responsible for the performance of pre-award and post-award activities  and a wide range of purchasing functions, contract evaluations and  preparation of corrective actions including termination orders.
•   Reviewing requests for adequacy of descriptions and ensures compliance  with the Public Procurement Act and Guidelines for public procurement.
•   Evaluating and monitor contract performance to ensure compliance with contracted obligations.
•   Ensure that records of goods ordered and received are properly maintained.
•   Managing all international procurement and payment of the Councilthrough the establishment of letters of credit.
•   Serving as a Secretary to the Entity Tender Committee and advice on technical issues.

Qualification Required & Experience

•   A degree in Procurement or Social  Science. A Masters degree in Strategic and Project Management, Public  Procurement Law and Policy and Supply Chain Management will be an  advantage.
•   Be a member of Chartered Institute of Purchasing and Supply (MClPS)
•   Minimum of twelve (12) years post qualification relevant work  experience, four (4) years of which must be in the Senior Management  position.
•   Should not be more than forty-five (45) years at the close of this advert.
•   Should be computer literate and knowledgeable in MS-Word, MS-Excel and MS-PowerPoint

Desirable Attributes

•   High integrity, confidentiality and reliability
•   Demonstrable leadership ability
•   Good organisational and co-ordination skills and be a result-oriented person
•   Excellent communication and interpersonal skills
•   A team player

Location: Accra

How To Apply For The Job

Interested candidates are requested to download Application Form from the Council’s website: www.waecheadquartersgh.org. The completed Application Form should be submitted to the following address:

The Registrar
The West African Examinations Council
Headquarters
P. O. Box 125
Accra, Ghana

Attention: Deputy Director, HRM

Closing Date: 14 December, 2013

{Cardno Emerging Markets USA Ltd,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

Cardno Emerging Markets USA, Ltd. (Cardno) is currently seeking an experienced Senior Procurement Specialist for an anticipated Millennium Challenge Corporation (MCC) funded project in Ghana.

The Senior Procurement Specialist will manage, execute and coordinate tasks related to the procurement of goods, services and civil works for the implementation of the Project. Specific responsibilities include:

•    Manage, execute and coordinate tasks related to the procurement of goods, services and civil works for the implementation of the Project
•    Plan, schedule and prioritize the procurement functions, including plans for the efficient and effective procurement of goods, civil works and services
•    Assist in preparation of standard bidding documents, procurement operations manual, bid challenge system, procurement processes and reporting templates, procurement plans, procurement implementation plans and procurement performance reports
•    Assist in establishment and implementation of contract administration system
•    Manage the entire procurement process and execute day-to-day procurement functions such as: analyze market conditions, verify the technical specifications or terms of reference, prepare and launch tender documents, arrange and facilitate site visits or bidders’ conferences, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, facilitate contract negotiations, prepare and award contracts, notify about contract award and conduct debriefing with bidders
•    Provide the contract management services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods
•    Ensure that all approvals and procurements records are kept safely and filed appropriately
•    Assist with management and resolution of bid challenges
•    Provide advice on the procurement activities of the Project including reviewing contracts related to procurement of goods, infrastructure works and services
•    Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and in line with procurement regulations and conditions of the grant and implementation agreement
•    Protect the procurement activity from fraud, waste and abuse

Qualification Required & Experience     

•    Minimum 10 years of experience working as a procurement professional in the infrastructure sectors, preferably in infrastructure construction procurement and contract management
•    Bachelor or master’s degree in civil engineering
•    Education or training in procurement, public administration, or related field
•    Extensive knowledge and understanding of best practices in procurement procedures, FIDIC documents, project administration and follow-up, and contract management
•    Proven experience with international development partner institutions procurement guidelines and procedures – especially of the World Bank, USAID or Millennium Challenge Corporation
•    Excellent communication and interpersonal skills and experience in working with high level government officials and business executives
•    Fluent in English – reading, writing and speaking
•    Advanced proficiency in Microsoft Office – Outlook, Excel, Word, Project and PowerPoint
•    Experience working in similar countries, preferably West Africa

Location: Accra

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 07 November, 2013

Cardno Offers an excellent compensation and benefits package. Cardno is an Equal Opportunity Employer.

{Cardno Emerging Markets USA Ltd,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

Cardno Emerging Markets USA, Ltd. (Cardno) is currently seeking an experienced Procurement Agent Manager for an anticipated Millennium Challenge Corporation (MCC) funded project in Ghana.

The Procurement Agent Manager will be required to provide procurement management and contract administration services related to the procurement of goods, works and services for the implementation of the Project. The Procurement Agent Manager will conduct procurements in a fully professional, transparent and ethnical manner that provides open competition to the maximum extent practical in order to ensure advantageous prices and equal and fair access for eligible suppliers and contractors.

The Procurement Agent Manager will perform the following:

•    Manage, execute and administer tasks related to the procurement of goods, works, consulting and non-consulting services, including review of technical specifications, preparation of tender documents, bid evaluation report, contract negotiations and award, and overall contract management services.
•    Plan, schedule, and prioritize the procurement functions, including plans for the efficient procurement of goods, works and services
•    Ensure all procurements are conducted in compliance with the principles, rules and procedures set out in bidding documents, the MCC Program, Procurement Guidelines, Compact and any Supplemental Agreements
•    Prepare, implement and update the Procurement Operations Manual
•    Establish and implement a Contract Administration system
•    Assist in the preparation of procurement plans, procurement implementation plans and procurement performance reports
•    Provide training on bid evaluations, contract administration and procurement operations manual
•    Respond promptly and fairly to bid challenges about the procurement activity
•    Protect the procurement activity from fraud, waste and abuse
•    Assume other operational, functional, and contractual obligations and responsibilities customarily performed by a Procurement Agent.

Qualification Required & Experience         

•    Minimum of 15 years experience working as a procurement professional
•    Education and/or training in procurement, logistics, business, law, economics, finance, public administration, or related field
•    Professional procurement qualifications or specialized training
•    Extensive knowledge and understanding of international best practices in procurement procedures, FIDIC documents, project administration and follow-up, and contract management
•    Proven experience with international development partner institutions procurement guidelines and procedures – especially of the World Bank, USAID or Millennium Challenge Corporation
•    Proven leadership qualities and experience as project manager/procurement agent
•    Excellent communication and ability to work with high level of government officials and business executives
•    Fluency in English
•    Advanced proficiency in Microsoft Office – Outlook, Excel, Word, Project and PowerPoint

Location: Accra

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 02 November, 2013

Cardno Offers an excellent compensation and benefits package. Cardno is an Equal Opportunity Employer.

{DFID Ghana ,Accra,Full-Time, GH,N/A, N/A,30 Sep-2013};

DFID Ghana needs an experienced Procurement Officer with Line Management experience, based in the Corporate Services Team. This person will lead on procurement for DFID and British High Commission under a shared services arrangement. In addition, he/she will assist the Head of Corporate Services in managing of the corporate services team.

Monthly gross salary range for the position range from GHc3, 369 to GHC4,912.

The Role in relation to the Core Competences

Making Effective Decisions

•   Lead on contract management and procurement of good and services across the mission.
•   Play a pivotal role in the implementation of shared services between DFID and British High Commission (BHC).

Leading and Communicating

•   Lead in the implementation of DFID Ghana’s Commercial Capability
•   Improvement Plan and provide guidance and support to programme teams on OJEU processes.
•   Compile monthly procurement pipeline returns and share status of contracting with the office.
•   Lead the Corporate Services Team in the absence of the Head of Corporate Services.
•   Manage the Shared Services Procurement and Transport Teams.

Building Capability for All

•   Build and strengthen local supplier base across the mission, in line with DFID and BHC procurement guidelines.
•   Create commercial awareness and best procurement practices across the mission.
•   In line with Commercial Capability Improvement Plan, build commercial capacity within the office.

Delivering Value for Money

•   Process and sign contracts up to 113,000 Pounds and running mini-competitions for contracts between 25,000 and 113,000 Pounds, ensure value for money in all cases.
•   Record savings made during contracting and share with DFID
•   Procurement Group in the UK.

Managing a Quality Service

•   Work closely with programme and admin teams to ensure right suppliers are identified, ensuring value for money.
•   Ensure efficient keeping of procurement records in QUEST.
•   Ensure the provision of an effective transport services and fleet management of DFID and BHC vehicles.
•   Manage complaints on transport services and follow up recommendations and actions.
•   Set up new suppliers on ALITO and update supplier information where necessary.

Collaborating and Partnering

•   Developing and maintaining strong working relationships with a range of stakeholders including suppliers, consultancy firms, auditing companies and other related agencies.
•   Liaise with the Procurement Department in UK and the Regional
•   Commercial Adviser on procurement issues.
•   Member of the DFID Departmental Procurement Officer’s network and contribute to supplier management globally.

Qualification Required & Experience

Pre-requisites
The successful candidate must have a good degree. They must have at least 3 years practical experience in contract management, procurement or other related experience. Requires strong financial management, good communication and excellent writing skills.

Location: Accra

How To Apply For The Job

Interested applicants should email a two pages CV and a one page cover letter to:-

dfidghana-recruitment@dfid.gov.uk

Closing Date: 06 September, 2013