{FC Beauty College,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

Job Description

•   Applicant must be fluent in both spoken and written French & English
•   Translating documents from English to French
•   Acting as an interpreter in meetings when required
•   Answering phone calls in a foreign language
•   Handling foreign correspondence
•   Typing/word processing
•   Maintaining diaries/arranging appointments
•   Filing
•   Booking transport and accommodation for overseas visits/international visitors.
•   Managing databases
•   Language Proficiency in two (2) or more foreign languages will be an added advantage

Work conditions

Travel: work is generally office-based. Some roles may involve international business trips.

Working hours: usually the normal office schedule, however some unsociable hours may need to be worked from time to time if foreign visitors are being entertained and an interpreter is required.

Qualification Required & Experience

Formal academic qualification required. A degree in languages, business or management may prove advantageous. Typing, word processing and/or shorthand qualifications will be useful – a range of secretarial skills. At least two (2) years working experience with multi-nationals will be an advantage.

Key skills for bilingual secretaries

•   Fluency in at least two languages
•   IT skills (Microsoft office especially Excel)
•   Secretarial skills
•   Attention to detail
•   Communication skills
•   Team-working
•   Organisational skills

Location: Accra

How To Apply For The Job

Kindly send applications to:

fcgroupofcompanies@yahoo.com / hr@foreverclair.com

Closing Date: 23 April, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Apr-2015};

Vacancy exist for the post of Administrative Secretary in a foreign related company who is into construction. energy etc.

Qualification Required & Experience

•   Master’s degree or first degree with other qualification or vast experience is required

Location: Accra

How To Apply For The Job

Interested applicants should call:-

0302-760050  /  0543-165050

Closing Date: 19 April, 2015

{Ghana Book Publishers Association (GBPA),Accra,Full-Time,GH,N/A,N/A,31 Mar-2015};

The Office Secretary will perform basic clerical, organisational and office responsibilities for the Association

Qualification Required & Experience

•   A recognised diploma in Secretaryship and Management.
•   A minimum of three (3) years of relevant working experience
•   Extensive knowledge in Microsoft Word and Excel
•   Ability to communicate effectively at all levels
•   Ability to prioritise and organise multiple tasks and deadlines
•   A team player who can function independently

Location: Accra

How To Apply For The Job

Interested persons are to send their applications with their CVs and Passport size photograph to this address:

P. O. Box LT 471,
Laterbiokorshie, Accra
Or GBPA Secretariat (Inside the Offices of Bureau of Ghana Languages Building, Kawukudi Junction, Accra)
Near NADMO Head Office,
Accra.

Tel: 0206-662561

Closing Date: 08 April, 2015

{Association for the Development of Education in Africa (ADEA),Accra,Full-Time,GH,N/A,N/A,31 Mar-2015};

Objectives

This advertisement is posted by the African Development Bank (AfDB) on behalf of the Association for the Development of Education in Africa (ADEA), which is the employer for this position. Engagement as staff of ADEA does not offer any expectation for future employment as staff in the AfDB.

The Association for the Development of Education in Africa (ADEA) is a forum for policy dialogue on education. Its vision is to create “high-quality African education and training geared towards the promotion of critical skills for accelerated and sustainable development in Africa”.  It acts as a catalyst in promoting innovative policies and practices through pooling of ideas, experiences, learning and knowledge.  ADEA’s overall goal is to contribute to the development of equitable and high quality education through the concerted efforts of African governments and their partners. The position of Senior Secretary is located in ADEA’s Secretariat which implements the organization’s work programs and budget; organizes major events such as Triennales and Ministerial Conferences; manages communication and knowledge management; coordinates the work of the Working Groups; and implements the decisions and resolutions of ADEA’s governance entities.
 
Duties and responsibilities

Under the general supervision and guidance of the Executive Secretary, the Senior Secretary will be required to perform the following duties and responsibilities:

•   Manage the appointments of the Executive Secretary by arranging and updating his/her daily commitments, prioritizing tasks and reminding him/her of up-coming tasks and events in a timely fashion;
•   Receive all incoming correspondence, e-mails, reports, etc. addressed to the Executive Secretary and refer them, where necessary, to appropriate staff for their immediate action;
•   Respond to e-mail and telephone inquiries and messages from representatives of government ministries, multilateral and bilateral institutions and development agencies with tact and politeness;
•   Manage all out-going correspondence and documents originating from the Executive Secretary by ensuring that they are of appropriate quality and format, and addressed to the right persons;
•   Proof-read all documents and correspondence for the signature of the Executive Secretary, have an eye for details and ensure error-free documents before they are signed and dispatched to stakeholders;
•   Develop, operate and maintain an efficient filing and document retrieval system in order to ensure safety of documents and easy access to them when required;
•   Make all travel arrangements for the Executive Secretary, including air-ticket, visa formalities, hotel reservations and transportation while on mission;
•   Manage the program of visit by development partners, government officials or donors and inform all concerned in the organization of the scheduled activities and their respective roles;
•   Assist the Executive Secretary to prepare appropriate files for meetings and conferences as well as briefing notes for consultations;
•   Provide secretarial and administrative support at ADEA management and staff meetings.

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   A minimum of a Bachelor’s degree in education, behavioral sciences, administration, management or related discipline;
•   At least 4 years of solid professional experience in office management, relationship management in a development agency, international NGO,  multilateral development institution or private sector organization;
•   Excellent verbal and written communication skills in English and French;
•   High degree of personal organization, initiative and self-motivation;
•   Attention to detail and ability to exercise discretion, diplomacy and sound judgment;
•   Ability to work independently and as a confidant of the Executive Secretary;
•   Ability to multi-task and work under pressure to meet deadlines;
•   Strong interpersonal skills, resourcefulness, trustworthiness;
•   Ability to work in a team and multi-cultural environment;
•   Excellent skills in the use of the Bank’s standard Microsoft applications – Word, Excel, PowerPoint, etc.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 16 March, 2015

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

A reputable company require a Secretary for immediate employment.

Qualification Required & Experience

•   Applicants must have at least two years of working experience (with recognised institutions) and relevant qualification

Location: Accra

How To Apply For The Job

Applicants must submit their application to:-

deepdepthsinnovation@gmail.com

Closing Date: 15 March, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

A company in Tema in urgently looking for an Secretary who is fluent in both English and French for immediate employment.

Location: Tema

How To Apply For The Job

Interested candidate should send CV to:-

offeikofi@gmail.com

or call:-

0243-059803 / 0244-269342

Closing Date: 20 March, 2015

{African Development Bank,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Objectives

The African Development Bank Field Office in Mozambique (MZFO) has been established to strengthen the dialogue between the Bank and the Government, development partners, the private sector, and the civil society, in the design of the Bank’s development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. MZFO also seeks to assist the operational functions of the Bank Group in launching and following up projects and programs in Mozambique with a view to enhancing portfolio quality, ownership, participatory approach, and regional integration. The African Development Bank invites applications from qualified candidates to fill in the vacant position of Secretary /Receptionist, Mozambique Field Office. This is a local position based in Maputo, Mozambique and does not attract international terms and conditions.

ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN MOZAMBIQUE WILL BE CONSIDERED FOR THIS POSITION. AfDB WILL NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.

Duties and responsibilities

Under the overall administrative authority of the Resident Representative, MZFO and the day to day direct supervision of the Finance and Administration Officer, the main responsibilities of the Secretary/Receptionist will be the following:

•   Providing general secretarial assistance to the Office, Field Staff and visiting Missions as well as providing back up to Secretary to the Resident Representative.
•   Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
•   Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
•   Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
•   Contributing to the organization of MZFO events and ceremonies;
•   Supporting office administration activities including management of stationery and consumables stores, processing of missions in the system and travel booking.
•   Ensuring quality of documents requiring the Resident Representative and other Staff’s approval and/or signature;
•   Performing any other duties reasonably requested by the Resident Representative and other Staff in the Field Office.

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   At least a Bachelor’s degree or its university equivalent in Business Administration or other related field; or Matric Certificate or Advanced Level Certificate plus four(4) years further study in professional secretarial and office management or public relations qualifications.
•   A minimum of four (4) years of relevant professional experience and holding a similar position in an international Organisation.
•   Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems; Knowledge of SAP is desirable.
•   Good filling and organizational skills;
•   Good interpersonal and verbal communication skills;
•   Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
•   Strong written and verbal communication skills in English and Portuguese with a good knowledge of the French language.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 18 March, 2015

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Telecentre Hotel,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

The Telecentre Hotel is a newly established facility located at the outskirts of Patriensah, near Konongo, six miles off the main Accra -Kumasi road, in the direction of Agogo. The Hotel is a romantic refuge, a real oasis of charm and relaxation for people from every part of the country. It has facilities for corporate meetings and events.

The hotel has vacancy for the following position: Executive Secretary

Qualification Required & Experience

•   Applicants for any of the above positions should have a professional qualification and a minimum of three years work experience in the field.

Location: Patriensah,Konongo

How To Apply For The Job

Applicants should send a copy of their CV to:-

telecentrehotel@yahoo.com

For enquiries, call:-

0248-016123, 0240-393274, 0322-125040

Closing Date: 06 March, 2015

{African Development Bank,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Objectives

The Secretary will oversee the smooth operation of the offices’ support work and related systems by assuming responsibility for the organizational and coordination of work flow as well as reviewing, processing and executing a variety of resource management transactions. He/She will liaise with the Bank Group offices across Africa as well as with various services within the Bank’s headquarters and assure efficient communication and coordination activities.

Duties and responsibilities

Under the overall supervision of the Director, the incumbent will provide administrative support and secretarial services, and carry out the following duties:

•   Devise and maintain efficient office systems;
•   Organize and attend to multiple meetings, appointments, luncheons and events to ensure that responsible management is  well prepared;
•   Organize meetings on the basis of the Director’s schedule while preparing relevant documents and the necessary logistics and facilities;
•   Track and follow up on documents, deal with faxes and general correspondence and briefs;
•   Manage the flow of information by receiving, examining, sorting and monitoring the Division’s incoming and outgoing mail,  taking into account the priority and urgency of the documents concerned; organize logical filing of this correspondence.;
•   Handle incoming and outgoing telephone-calls;
•   Establish and update the agenda and electronic mail address book; Drafting of mail and documents, in conformity with administrative instructions;
•   Draft memoranda and acknowledgement letters to be submitted, along with their background documents, for the Division Manager’s/Director’s signature;
•   Prepare minutes of meetings and briefs;
•   Ensure the translation of documents;
•   Prepare and administratively follow-up on the missions of the Director and staff of the Division (airline tickets, visas, hotel reservations, follow-up of per diem payments, transport reservation);
•   Make necessary arrangements for visiting delegations;
•   Provide general administrative support for the Department by liaising with the General Services and Procurement Department (CGSP) in respect of office accommodation, allocation of office furniture, equipment and supplies as allocated in the Department;
•   Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out;
•   Initiate and prepare various administrative documents and forms, such as staff lists, staff absences (annual leave, home, leave, excused absence and maternity leave) as well as statistical data on staff, as required;
•   Create and process expense reports in SAP;
•   Be conversant with DACON application and procurement rules in regards to the hiring of consultants;
•   Monitor and review expenses and bring issues related to administrative budget to the attention of management;
•   Assist where applicable with the programming of operational activities by using the appropriate software;
•   All other secretarial and administrative duties as required.

THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS

(Incumbents of the post will be considered as local staff and will therefore not have international status)

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   A minimum of a Bachelor’s degree in Business Management, Commerce, Administration or related discipline,
•   Preferably supplemented with courses in secretarial training/administration/office management, e.g. Pitmans, ‘Brevet de Technicien Supérieur’ in secretarial studies (BTS), “DUT”, etc.
•   Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office (preferably gained with an international organisation).
•   Strong customer service skills, good organisational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
•   Excellent written and verbal communication skills in English and / or French, with a good working knowledge of the other language.
•   Excellent use of Bank standard software (Word, Excel, Access, PowerPoint, SAP).
•   Strong typing skills.
•   Excellent sense of initiative, enthusiasm, team spirit, organizational and interpersonal skills.
•   High sense of confidentiality; in-depth knowledge of the Institution.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 25 February, 2015

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply