{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Job Summary

•   A secretary will have to take notes and dictation from the boss for drafting the correspondence or executing the work. She can either record the dictation and transcribe it later or write it down
•   Will have to keep a record of appointments and ensure that each one is conducted smoothly and on time. Follow up for attendance, venue booking, arranging notepads, pencils, water bottles, glasses, etc. are also the duties of a secretary
•   Handling difficult situations without any assistance is one of the prime duties of a secretary
•   A secretary might face managerial or administration problems; she has to sort them out on her own without the interference of the senior management

Qualification Required & Experience

•   Diploma and other professional certificates in secretaryship are to apply for this position.

Location: Accra

How To Apply For The Job

Send your CV to:-

bclconsulting@ymail.com

Closing Date: 15 March, 2015

{Sochibga Medlab,Ghana,Full-Time,GH,N/A,N/A,28 Feb-2015};

A private medical laboratory – Sochibga Medical Laboratory, located at Madina New Road, Accra, is currently looking for suitable candidates to fill the following vacancies:

•   Job Title: Secretary
•   Job Location: Madina, Accra

Job Summary

•   Serves as the first port of call for clients
•   Respond to clients in person, via the phone or email
•   Perform general secretarial duties as directed by management
•   Supervise other support staff

Qualification Required & Experience

•   Senior Secondary School Certificate Holder with training on IT, NVTI Secretarial Certificate or Diploma in Secretariat from a recognized institution
•   Very strong knowledge of MS Office Suites
•   Good customer service

Location: Accra

How To Apply For The Job

Interested candidates with the requisite qualification and experience should send a cover letter and a CV to:

sochibgamedlab@gmail.com

Closing Date: 28 February, 2015

Please indicate the position applied for in the subject of your email. Only short-listed candidates will be contacted.

{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Feb-2015};

A burgeoning Ghanaian statutory organization invites applications for the following vacancy:- Secretary

Duties

•   Perform basic clerical work
•   Manage files and other important records in the office
•   Taking notes at meetings, preparing memos and letters

Qualification Required & Experience

•   Higher National Diploma from an accredited institution
•   2 years working experience in a related capacity
•   Good knowledge in computer applications and IT solutions
•   Good interpersonal skills

Remuneration is performance based and negotiable

Location: Accra

How To Apply For The Job

Interested and suitably qualified persons should submit applications with envelopes marked: CAREER OPPORTUNITIES to the following address:-

The Administrator
c/o P.O.Box 3106
Accra

Closing Date: 30 January, 2015

{Novo Ghana Limited,Ghana,Full-Time,GH,N/A,N/A,28 Feb-2015};

Job Summary

•   Attend to visitors and deal with inquiries on the phone and face to face.
•   Supply information regarding the organization, products, services and policies to clients
•   Serving as a primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors)
•   Coordinating incoming and outgoing mail, packages, and deliveries
•   Compose letters and bills (weekly/monthly) independently for each customer under instructions of senior management Assisting with clerical/bookkeeping duties and preparing daily bank deposits (for finance team to process accordingly)
•   Maintaining office records, including records of all office expenses
•   Stocking and distributing office supplies
•   Provide information to callers about company services and products
•   Manage inquiries and record the requests in given forms, softwares and web portals (training will be provided for software data entry and web portal data entry)*
•   Manage daily inquiry sheets in given forms/formats and softwares
•   General administrative and clerical support
•   Schedule appointments
•   Maintain appointment diary either manually or electronically
•   Organize meetings with prospected clients on phone and transferring confirmed leads to sales team to action.

Qualification Required & Experience

•   The candidate should have superior organizational skills, self-motivated, resourceful, detail-oriented, and energetic.
•   Must be a team player and have outstanding writing, editing, data entry and proofreading skills.
•   Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple client/project queries at a time, are essential.

Location: Accra

How To Apply For The Job

Send application and CV to:-

novoghana@novocarsgh.com

or hand deliver at

Novo Ghana,
beside TV Africa,
North Industrial Area.

Closing Date: 19 February, 2015

{Mega Lifesciences Ghana Ltd,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

Mega Lifesciences Ghana Ltd requires a Secretary for immediate employment.

Job Description

•   The person should be  responsible for administrative and clerical duties and assists with both daily tasks
•   The person should  be proficient in computer skills

Qualification Required & Experience

•   A minimum of  HND in Accountancy , Office management or secretarial  job
•   Minimum 1 year of experience working in office with same position may be preffered.
•   Strong communication, interpersonal skills and team building abilities.
•   The person should be between ages of 25 and 30 years.
•   The person should be resident of Accra only.

Location: Accra

How To Apply For The Job

Interested candidates must send their Application  and CV to:-

P.O.Box AD 155,
Accra

Or email:

sanjeev@megawecare.com (preferred for your cv)

Closing Date: 30 January, 2015

{Pank Senior High School,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

Pank Senior High School requires Secretary / Office Clerk for immediate employment.

Qualification Required & Experience

•   Applicant with a computer background urgently needed at Pank Senior High School (Bawjiase Campus).

Location: Central Region

How To Apply For The Job

Call personally on the director with your credential. Call:-

0244-741443

Closing Date: 20 January, 2015

{National Council for Tertiary Education,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

The National Council for Tertiary Education was established by Act 454 of 1993. The functions of the Council are stated in the Council’s enabling Act. The mission of the Council is to provide leadership in tertiary education by advising government and all relevant institutions to enhance access, quality and relevance.

Job Summary

The Executive Secretary:

•   Shall be the Head of the Secretariat of the Council and shall under the general supervision and direction of Council, be responsible for the day-to-day management and administration of the affairs of the Council;
•   Is the Secretary to Council;
•   in consultation with the Chairman of Council, arrange the business and cause to be recorded all meetings of the Council;
•   Shall collaborate closely with the Ministry of Education in matters relating to tertiary education;
•   Shall liaise with Government, MDAs, tertiary education institutions, international bodies and development partners on matters relating to tertiary education
•   Shall provide advisory services to tertiary education institutions; and ensure that institutions adhere to tertiary education policy directives;
•   Shall vet all budgetary preparations and monitor budgetary allocations to tertiary institutions; and
•   Shall coordinate training programmes for governing councils and senior managers of tertiary institutions.

Terms of Appointment:

•   To be determined by Government on the advice of the Council through the Public Services Commission
•   Salary and fringe benefits are reasonably attractive.

Qualification Required & Experience

The candidate:

•   Must hold a PhD or equivalent qualification;
•   Must have at least fifteen (15) years post qualification working experience in a senior management position in a tertiary institution or public service;
•   Must be of professorial status ;
•   Must normally not be more than 55years ;
•   Must have wide experience and  knowledge in tertiary education administration and management;
•   Must have extensive knowledge of the tertiary education landscape in Ghana;
•   Must be aware of global trends and challenges in higher education;
•   Must be able to provide leadership and inspire confidence, as well as direct and motivate staff of the Secretariat; and
•   Must possess excellent interpersonal and communication skills and must be a team player.

Location: Accra

How To Apply For The Job

Qualified candidates should submit applications with the following: Curriculum vitae;
Names and addresses of three referees; and

A short vision statement not exceeding five (5) A4 pages outlining the applicant’s vision for developing higher education in Ghana.

To:

THE CHAIRPERSON
SEARCH COMMITTEE FOR EXECUTIVE SECRETARY
NATIONAL COUNCIL FOR TERTIARY EDUCATION
P.O. BOX MB 28
ACCRA

(Location: No.3 Lagos Avenue, Adjacent Chartered Institute of Bankers)

Closing Date: 05 January, 2015

{African Development Bank,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

Objectives

The Secretary will oversee the smooth operation of the offices’ support work and related systems by assuming responsibility for the organizational and coordination of work flow as well as reviewing, processing and executing a variety of resource management transactions. He/She will liaise with the Bank Group offices across Africa as well as with various services within the Bank’s headquarters and assure efficient communication and coordination activities.

Duties and responsibilities

Under the overall supervision of the Division Manager, the incumbent will provide administrative support and secretarial services, and carry out the following duties:

•   Devise and maintain efficient office systems;
•   Organize and attend to multiple meetings, appointments, luncheons and events to ensure that responsible management is well prepared;
•   Organize meetings on the basis of the Division Manager’s schedule while preparing relevant documents and the necessary logistics and facilities;
•   Track and follow up on documents, deal with faxes and general correspondence and briefs;
•   Manage the flow of information by receiving, examining, sorting and monitoring the Division’s incoming and outgoing mail, taking into account the priority and urgency of the documents concerned; organize logical filing of this correspondence.;
•   Handle incoming and outgoing telephone-calls;
•   Establish and update the agenda and electronic mail address book; Drafting of mail and documents, in conformity with administrative instructions;
•   Draft memoranda and acknowledgement letters to be submitted, along with their background documents, for the Division Manager’s signature;
•   Prepare minutes of meetings and briefs;
•   Ensure the translation of documents;
•   Prepare and administratively follow-up on the missions of the Division Manager and staff of the Division (airline tickets, visas, hotel reservations, follow-up of per diem payments, transport reservation);
•   Make necessary arrangements for visiting delegations;
•   Provide general administrative support for the Department by liaising with the General Services and Procurement Department (CGSP) in respect of office accommodation, allocation of office furniture, equipment and supplies as allocated in the Department;
•   Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out;
•   Initiate and prepare various administrative documents and forms, such as staff lists, staff absences (annual leave, home, leave, excused absence and maternity leave) as well as statistical data on staff, as required;
•   Create and process expense reports in SAP;
•   Be conversant with DACON application and procurement rules in regards to the hiring of consultants;
•   Monitor and review expenses and bring issues related to administrative budget to the attention of management;
•   Assist where applicable with the programming of operational activities by using the appropriate software.
•   All other secretarial and administrative duties as required.

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   A minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial duties, training/administration/office management, etc.
•   Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office (gained with an international organisation).
•   Strong customer service skills, good organisational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
•   Excellent written and verbal communication skills in English
•   Good knowledge of French
•   Excellent use of Bank standard software (Word, Excel, Access, PowerPoint, SAP).
•   Strong typing skills.
•   Excellent sense of initiative, confidentiality, enthusiasm, team spirit.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 04 January, 2015

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

A Law Firm based in Accra invites interested and suitably qualified persons to apply for the position of:- Secretary / Receptionist / Law Clerk

Qualification Required & Experience

•   Applicant must have at least Senior High School Certificate with passes in English and Mathematics
•   Persons should have high moral integrity, good inter-personal relations, good communication skills, pleasant personality and should be ready to work for long hours.
•   Previous work experience not required

Location: Accra

How To Apply For The Job

Interested person should apply by send their CV’s to:-

The Managing Practitioner
P.O.Box CT 8888
Cantonments, Accra

Closing Date: 15 December, 2014