{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

A reputable construction company within the suburb of Tema is looking for a suitable qualified person for the following position:- Office Manager

Qualification Required & Experience

•   Should possess an HND or Higher qualification in Administration / Management with at least 3 years practical experience

Location: Accra and Tema

How To Apply For The Job

Applications with detailed curriculum vitae, including telephone numbers and email addresses should reach the company through the under listed Advert Number:-

Advert No. GC 257
c/o Graphic Communications Group Ltd
P.O.Box 742
Accra

Closing Date: 05 December, 2012

{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

A reputable Finance company, a member of the Ghana Association of Micro Finance Companies requires the services of:- Secretary

Qualification Required & Experience

•   Diploma in Secretaryship

Location: Accra

How To Apply For The Job

Interested applicants should submit their letters and CV to:-

tetteynuame@yahoo.com  Or amogidan@gmail.com

Please contact phone numbers:-

0267-898941  /  0277-854482 / 0302-923992

Closing Date: 05 December, 2012

{National Peace Council,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

Job Summary

To provide administrative support and efficient secretarial services to the Council.

DUTIES AND RESPONSIBILITIES

•   Covers meetings and produce reports.
•   Drafts routine letters for superiors
•   Coordinates the work schedules of the Supervisor and manage their diary.
•   Facilitates the organisations of meetings for the superior.
•   Ensures safe keeping of confidential documents of the Supervisor.
•   Manages the office of the superior
•   Keeps accurate record of movement of files and correspondence of the superior
•   Answers, screens and transfers telephone enquiry
•   Receives, screens and keeps records of visitors and clients to the Council

Qualification Required & Experience

•   HND/ Diploma in Secretaryship and Management or its equivalent professional qualification from an accredited tertiary institution.
•   A minimum of three (3) years post-qualification relevant work experience in a reputable organisation with ninety (90) words per minute.

COMPETENCIES

•   Knowledge of Business Communication systems.
•   Good communication and Public Relations skills.
•   Relevant Computer software.
•   Leadership and organisational skills.
•   Problem solving and analytical skills.
•   Ability to speak at least one other international language, preferably French.
•   Integrity and ethics

Location: Accra

How To Apply For The Job

Applications (in sealed envelopes marked, in the top left corner with the corresponding number of the position being applied for) with a Curriculum Vitae including names and addresses of three (3) referees, should reach the address below:

THE SECRETARY
PUBLIC SERVICES COMMISSION
P. O. BOX GP 1618
ACCRA

Closing Date: 19 November, 2014

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

A growing haulage firm in Tema heavy industrial area has openings for secretary.

Qualification Required & Experience

•   Knowledge: In GCNET and in Customs Validated Entries
•   Experience: Minimum of four (4) years of continues work
•   Age: Applicant must be between 28 – 35 years old

Location: Tema

How To Apply For The Job

Qualified applicants must apply to:-

The Director
P.O.Box CO 2462
Tema

Closing Date: 14 November, 2014

{USAID Ghana,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

The U.S. Mission in Accra, Ghana is seeking highly motivated and qualified Ghanaian for the position of SECRETARY in the Regional Executive Office of USAID/Ghana. Under the supervision of the Office Director or designee the individual will act as Secretary responsible for effective and efficient execution of all administrative functions for the office, and ensure that administrative support needs of the Office Director, AOTRs (Project Managers) and other staff members are met.

BASIC FUNCTION OF POSITION

Under the supervision of the Office Director or designee, the incumbent will act as the office secretary responsible for the effective and efficient execution of all administrative functions for the office and ensure that administrative support needs of the Office Director, AOTRs (Project Managers), and other staff members are effectively met. Flexibility, customer orientation, diplomacy, discretion, the ability to logically organize and analyze information, attention to detail, and the capacity to complete tasks with limited oversight are all critical to successfully fulfilling the position requirements. Specifically, the incumbent has the following duties.

MAJOR DUTIES AND RESPONSIBILITIES % OF TIME

•   Co-ordinate all administrative functions of the office; maintain the Office Director’s calendar and support other office members in setting up meetings including drafting meeting agenda and briefing materials as necessary. 45%

•   Co-ordinate schedules, communicate appropriately, and in coordination with those involved determine what preparations are needed. Prepare and process staff members’ travel authorizations and vouchers in conformity with the E-2 system; ensure office staff members have the visas and airline tickets necessary for travel; submit and amend electronic Country Clearance (eCC) requests for all office members travelling to other countries.
Draft, review, and/or edit outgoing correspondence for format, grammar, punctuation and typographical accuracy; comply with Mission regulations and procedures; maintain a leave calendar; and time and attendance records for all office staff. In coordination with Executive Office and Human Resources (EXO/HR) and office Director, maintain the training plan for the office. Manage office supplies and equipment maintenance control and ensure administrative coverage for other offices as required.

•   Support implementation of office programs and ensure that critical administrative needs are met. Make arrangements and participate as needed in project management; coordinate meetings (internal and external), prepare, vet, and distribute meeting reports or minutes upon request. Communicate with key counterparts, implementing partners and other USG agencies upon request including facilitating contacts and communications for office staff members. Maintain an updated list of host-government, regional organizations and implementing partner points of contact for office use. Assist the preparation of various programmatic documents as needed, in compliance with USG, Agency, Mission, and host country policies and regulations. Ensure timely clearance of various project documents, and follow-up on appropriate actions needed from other USAID offices, other
USG agencies, host-government, and implementing partners for approval or concurrence. Oversee the proper distribution and tracking of project vouchers to ensure their timely review and payment. Process Global Acquisition & Assistance System (GLAAS) requests upon request.
30%

•   Oversee implementation of an effective and efficient tracking system for the maintenance and retrieval of all official office files (both paper and electronic) in accordance with the office needs, Mission policy, and OIG standards. Ensure that appropriate persons are promptly informed of incoming correspondence, an appropriate response is taken, and the action is recorded and filed as needed. 15%

•   Perform other duties as required. 10%

Qualification Required & Experience

•   Education: Completion of secondary school and completion of specialized secretarial training is required.
•   Prior Work Experience: A minimum of three years of demonstrated experience as a secretary is required.
•   Language Proficiency: Level IV (fluent) English ability and skill in writing professional report in
English is required. Language proficiency will be tested.
•   Knowledge: The incumbent must have knowledge of common project activities, knowledge of GOG structure, NGOs and other donor communities
•   Skills and Abilities: Must have demonstrated ability to work effectively in a team environment including the maintenance of good relationships with host government counterparts, cooperating agencies, and other USAID personnel as essential to ensure the achievement of expected results; must have skills in the use computers (Word, Excel and PowerPoint) and standard software programs used by the USG and operate standard office equipment. Proficiency will be tested.

Salary Range: GH¢ 23,369.00 – GH¢ 35, 051.00 p.a. (depending on qualification and experience)

Location: Accra

How To Apply For The Job

Interested individuals should submit cover letter and curriculum vitae with references to:

Regional Executive Office
USAID/West Africa
P.O. Box 1630, Accra

by Email to:-

acpersonnel@usaid.gov

Closing Date: 04 November, 2014

Note: When submitting your application via email, please start the subject line with the position title. Please note that only short-listed applicants will be contacted.

USAID/West Africa anticipates awarding one Personal Services Contract (PSC) regarding this announcement. Please note that this does not constitute any guarantee that a PSC will be awarded as result of this announcement.

{Advanced Technology Barbs Security Limited,Ghana,Full-Time,GH,N/A,N/A,30 Nov-2014};

VISION:To be the leading security systems & services provider in Ghana and the sub-region.

MISSION:
To provide advanced and appropriate security technologies and services at economical rates through experts such as Architects, Quantity Surveyors, Engineers, Administrators and Technicians without compromising on customer satisfaction.

ATBS Ltd seeks a highly motivated female to fill the post of a Professional Secretary

Responsibilities of the Secretary/Receptionist:

•   Prepare estimates,send for approval and submit them to clients via email and or/in person when necessary.
•   Make calls to follow up on estimates submitted to clients.
•   Handle all incoming and outgoing phone and email correspondence.
•   Book appointments and manage the schedule of the Director and any other Management Staff member as directed.
•   Order and maintain stationery and office supplies.
•   Handle internal correspondence.
•   Liaise with relevant employees and external contacts to book travel and accommodation with regards to any travel arrangement.
•   Provide a professional and friendly reception to visitors.
•   Perform any other duty as directed by Management.

Qualification Required & Experience

•   Diploma/HND in Secretaryship & Management Studies or a related field.
•   Sound knowledge of secretarial and administrative systems and practices
•   Minimum of 3-5 years relevant post qualification experience in a corporate environment.
•   Proficient in the use of Microsoft Office products especially Ms Excel and Ms Word.
•   Possession of a high sense of integrity.
•   Results driven and deadline conscious.
•   Excellent communication and organizational skills.
•   Must have a strong sense of purpose and responsibility.
•   Excellent Team Playing skills.

Location: Tesano, Accra

How To Apply For The Job

All applicants for the above position should submit their application letters, Curriculum Vitae, and copies of certificates to the Administrator at:-

info@atbslimited.com

Alternatively, applicants can submit the hard copies of their application documents to the company by calling 0543-343007  or  0243-175894  for directions

Please quote the role you are applying for in the subject line of the email.  Only shortlisted applicants will be contacted for interview.

Closing Date: 20 November, 2014

{Y & W Industry (GH) Ltd,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

A reputable company which fabricate uPVC Windows and stainless steel seek to employ:- Secretary

Qualification Required & Experience

•   The secretary must have five (5) years working experience

Location: Accra

How To Apply For The Job

Interested persons should come to:

Y & W Industry (GH) Ltd.
Off Graphic Road,
South Industrial Area behind Toyota Gh. I
nside Marble House

Or call the phone number below:

0302-240791

Closing Date: 14 November, 2014

{Confidential,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

A reputable company in Accra urgently needs the services of the following: Secretary

Location: Accra

How To Apply For The Job

All applicants should include their phone numbers in their applications.

Advert No. GC 252
c/o Graphic Communications Group Ltd
P.O.Box 742,
Accra

Closing Date: 30 October, 2014