{ESPA Ghana,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

The environmental services providers association is looking for Secretary for immediate employment.

Specific Information

We are looking for a proactive, self-motivated colleague to support us in our fast-growing organization. The Office Secretary will work at the secretariat in Accra.

•   He/She will provide logistic and clerical support to the Executive Secretary and staff at the secretariat
•   He/She will manage external relations between the organization and third parties, as well as members of the association and be accountable to the Executive Secretary
•   He/She will perform any other duties assigned by the Executive Secretary.

Knowledge and Skills Required

•   Excellent social and communication skills
•   Experience in Microsoft Word, Excel and outlook
•   Experience with management of contact databases
•   Experience in office management (clerical, logistics and management support)
•   Knowledge of filing and documentation techniques
•   Experience in working under pressure and meeting tight deadlines
•   Skills in organization and coordinating events.

Qualification Required & Experience

•   Prospective applicants should have a minimum HND qualification from a recognized institution, and be between the ages of 20 – 35 years.
•   Experience as a secretary in a reputable institution is highly preferred.
•   The successful applicant will be required to take minutes of meetings, handle mails, and act in the absence of the executive secretary

Location: Accra

How To Apply For The Job

Interested applicants to submit their application and CV to:-

the ESPA Office on the 35 Flower Road at East Legon,
Behind the A&C Shopping Centre.

You can also email your application and CV to:-

espa544@yahoo.com  or  info@espaghana.com

Closing Date: 30 September, 2014

{African Development Bank ,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

Objectives

The Energy 2 Division of the Energy, Environment and Climate Change Department of the African Development Bank is recruiting a Secretary who will report to the Division Manager, ONEC2 and provide assistance for a wide range of administrative and operational tasks. He/She will oversee the smooth operation of the offices’ support work and related systems by assuming responsibility for the organizational and coordination of work flow as well as reviewing, processing and executing a variety of resource management transactions. He/She will liaise with the Bank Group offices across Africa as well as with various services within the Bank’s headquarters and assure efficient communication and coordination activities.

Duties and responsibilities

Under the overall supervision of the Director and/or Division Manager, the incumbent will provide administrative support and secretarial services, and carry out the following duties:

•   Devise and maintain efficient office systems;
•   Organize and attend to multiple meetings, appointments, luncheons and events to ensure that responsible management is well prepared;
•   Organize meetings on the basis of the Division Manager’s/Director’s schedule while preparing relevant documents and the necessary logistics and facilities;
•   Track and follow up on documents, deal with faxes and general correspondence and briefs;
•   Manage the flow of information by receiving, examining, sorting and monitoring the Division’s incoming and outgoing mail, taking into account the priority and urgency of the documents concerned; organize logical filing of this correspondence.;
•   Handle incoming and outgoing telephone-calls;
•   Establish and update the agenda and electronic mail address book; Drafting of mail and documents, in conformity with administrative instructions;
•   Draft memoranda and acknowledgement letters to be submitted, along with their background documents, for the Division Manager’s/Director’s signature;
•   Prepare minutes of meetings and briefs;
•   Ensure the translation of documents;
•   Prepare and administratively follow-up on the missions of the Division Manager/Director and staff of the Division (airline tickets, visas, hotel reservations, follow-up of per diem payments, transport reservation);
•   Make necessary arrangements for visiting delegations;
•   Provide general administrative support for the Department by liaising with the General Services and Procurement Department (CGSP) in respect of office accommodation, allocation of office furniture, equipment and supplies as allocated in the Department;
•   Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out;
•   Initiate and prepare various administrative documents and forms, such as staff lists, staff absences (annual leave, home, leave, excused absence and maternity leave) as well as statistical data on staff, as required;
•   Create and process expense reports in SAP;
•   Be conversant with DACON application and procurement rules in regards to the hiring of consultants;
•   Monitor and review expenses and bring issues related to administrative budget to the attention of management;
•   Assist where applicable with the programming of operational activities by using the appropriate software.
•   All other secretarial and administrative duties as required.

THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS
(Incumbents of the post will be considered as local staff and will therefore not have international status)

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   A minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial duties, training/administration/office management, etc.
•   Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office (gained with an international organisation).
•   Strong customer service skills, good organisational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
•   Excellent written and verbal communication skills in English
•   Good knowledge of French
•   Excellent use of Bank standard software (Word, Excel, Access, PowerPoint, SAP).
•   Strong typing skills.
•   Excellent sense of initiative, confidentiality, enthusiasm, team spirit.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 30 September, 2014

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

A multinational company looking for qualified persons to fill the following vacancy:- Secretary

Qualification Required & Experience

•   Must be fluent in French, both written and oral
•   3 – 7 years working experience

Location: Accra

How To Apply For The Job

Interested candidates should call:-

0200-880707 / 0236-847875

or send you CV to:-

palacegatejob14@gmail.com

Closing Date: 16 September, 2014

{WASCAL,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

Job Description

•   Location: WASCAL Head office, Accra, Ghana
•   Duration: Three years (renewable)
•   Report to:  The Executive Director

The West African Science Service Center for Climate Change and Adapted Land Use (WASCAL)  is seeking to fill the position of Executive Secretary to provide administrative and secretarial support to the Executive Director. The successful candidate will be expected to:

•   Providing general secretarial / administration support to the Executive Director;
•   Schedule appointments on behalf of the Executive Director
•   Dealing with official correspondence (electronic and others);
•   Take and prepare  minutes at meetings
•   Create and prepare reports as required;
•   Any other duties that may be assigned from time to time

Qualification Required & Experience

This position requires:

•   Bachelor degree or higher diploma  in administration / secretarial and related areas or equivalent qualification
•   At least 3 years of working experience preferably in a university environment
•   Fully bi-lingual English/French
•   Citizen of a WASCAL member country (see www.wascal.org)

Location: Accra

How To Apply For The Job

All applications including curriculum vitae, names and contact information of three referees should be emailed to:-

candidature@wascal.org

Please indicate “Executive Secretary” in the subject line. You may visit www.wascal.org for further information.

Closing Date: 30 September, 2014

•   This is a local position based in Accra, Ghana.
•   Please note that only shortlisted candidates will be contacted.

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

A reputable company has vacancy for a Front Desk Secretary.

Qualification Required & Experience

•   Minimum academic qualification – Diploma from a reputable instituion
•   Should have at least 2 years experience in office practice and possess good interpersonal skills
•   Not more than 30 years old
•   Very good communication skills in English. Added advantage if bilingual
•   Typing speed of 60WPM
•   Must have a very good appearance

Location: Accra

How To Apply For The Job

Applicants should send their applications with their curriculum vitae, certificates and full image photograph to:-

P.O.Box CT 1562
Cantonments – Accra

or

P.O.Box 851
Kanda – Accra

or email:-

reputablecompany0@gmail.com

Closing Date: 19 September, 2014

{Nursing and Midwifery Council of Ghana,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

JOB PURPOSE

To provide technical support in the provision of effective and efficient secretarial services to the Council.

DUTIES AND RESPONSIBILITIES

•   Provides effective and efficient performance of secretarial duties.
•   Covers meetings and produce reports.
•   Coordinates the work schedules of the Supervisor and manages their diary.
•   Oversees the organisation of meetings.
•   Keeps confidential documents of the Supervisor.
•   Answers, screens and transfers telephone enquiries.

Qualification Required & Experience

•   A Higher National Diploma/University Diploma in Secretaryship and Management or its equivalent professional qualification.
•   Must have completed one (1) year National Service.

Location: Accra

How To Apply For The Job

All interested candidates should address their applications to:

THE AG.REGISTRAR
NURSING AND MIDWIFERY COUNCIL
P.O.BOX MB 44
ACCRA.

TEL: 0501-333237, 0501-333239, 0244-256993

Closing Date: 12 September, 2014

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

Secretary wanted for immediate employment.

Ages between 18 – 25 years old.

Location: Accra

How To Apply For The Job

Interested candidate should call the phone numbers below:

0233-699999 / 0208-198284

Closing Date: 6 September, 2014

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

Secretary wanted for immediate employment.

Qualification Required & Experience

•   Higher national diploma/ diploma in office management
•   5 years
•   Middle aged

Location: Accra

How To Apply For The Job

Send reply to:-

aboagyebeatrice@yahoo.com

Closing Date: 20 September, 2014

{American Embassy,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

The U.S. Embassy in Accra, Ghana is seeking an individual for the position of SECRETARY in the Facilities Maintenance Section of the Embassy.

POSITION NO: A51311

BASIC FUNCTION OF POSITION

Incumbent provides administrative and secretarial support to the Facilities Maintenance Office; this includes filing of documents, preparation of all cable, official mission-wide memoranda, memos, faxes, e-mails and other correspondence. Sorts and distributes mail to all offices and acts as receptionist, escorts visitors to the Facilities Maintenance Section; and schedules appointments for the Facility Manager and staff. S/he receives all incoming telephone, screens callers and dispatches calls to the Facilities Maintenance Office shops. Prepares work orders, initiates expendable supply requests, tracks and follow up on action items assigned to staff; and conducts research via the internet for product and service information in support of facilities maintenance office. Incumbent supervises the work control clerk and serves as Class B sub-cashier disbursing cash for material purchases and collects the receipts from the transaction; organizes the receipts and complete USG required documentation indicating the integrity of the entire petty cash process for the Financial Management Office. Prepares time and attendance for the section including taking roll call in the morning and performs any other duties that may be assigned.

Qualification Required & Experience

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

•   Completion of Secondary School and two years of Business/Administrative school is
required.
•   Three years of office administration with general accounting along with one to two years’
experience as a team/work leader or supervisor is required.
•   Level IV (Fluent) in English is required. High degree of proficiency in both the written
and spoken language, including the ability to translate. On occasion, the job holder may
need to act as an interpreter. Language proficiency will be tested.
•   A general knowledge of accounting practices and principles. Knowledge of office practices, proper preparation of file systems
customer service techniques and telephone etiquette.
•   Must be able to type 40 words per minute and computer knowledge in Microsoft office Word, Excel, Access, PowerPoint etc. is required. Typing and computer skills will be tested.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

•   Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
•   Current employees serving a probationary period are not eligible to apply.
•   Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
•   Currently employed US Citizen EFMs who hold FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
•   Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Starting Salary: GH¢28, 111 p.a.

Location: Accra

How To Apply For The Job

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

NOTE:

1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the
Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the email address.:-

AccraHRO@state.gov

This is the preferred means of applying for a position with the American Embassy.

3. ALL APPLICATIONS MUST BE FOR AN OPEN/ADVERTIZED POSITION. APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE HELD/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU MUST RE-APPLY.  

SUBMIT APPLICATION TO:

Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra

POINT OF CONTACT:

Telephone: 0302-741000
Fax: 0302-741389
E-mail: AccraHRO@state.gov

Closing Date: 18 August, 2014

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.

{Brainy Bairn School,Ghana,Full-Time,GH,N/A,N/A,30 Sep-2014};

The Brainy Bairn School is an ultramodern international school located in West Legon, Accra. It has three departments; preschool, primary and secondary. The school is currently seeking to engage the services of an experienced and highly-motivated Administrative Assistant / Secretary for immediate employment to oversee its front office.

Qualification Required & Experience

•   Minimum of a Bachelor’s Degree or HND (with at least 3 years post-completion experience) in Secretaryship or any other related field from a recognized university.
•   Must have experience in administrative duties.
•   Must possess good communication skills and be able to relate professionally to parents.
•   Must be aged between the ages of 28-35 years.

Location: West Legon, Accra

How To Apply For The Job

All interested applicants should e-mail the following to the school to jobs@brainybairn.edu.gh by Friday, 29th August, 2014.

•   Detailed and up-to-date curriculum vitae.
•   A Cover Letter.
•   Scanned copies of academic degree qualifications, and Professional Development certificates.
•   Contact details of two referees who have played supervisory roles in the applicant’s most  recent place of work.

Closing Date: 29 August, 2014

Only shortlisted applicants will be contacted.