{Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ),Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges . We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.

Main Duties and Responsibilities:

The Bilingual Secretary is responsible for:

•   Organising and coordinating the deputy country director’s schedule
•   Reminding, updating and notifying the deputy country director of daily appointments
•   Preparing and organising information materials for the deputy country director and/or meetings
•   Writing minutes and official letters
•   Assisting the different teams of the Gil office
•   Managing incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
•   Photocopying and scanning documents as needed
•   Participating in internal and external (team) meetings and workshops
•   Coordinating and monitoring schedules and ensures agreed blocks of time are kept clear for planned events relating to the GIZ office
•   Assisting in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
•   Updating the filing system daily with incoming and outgoing correspondence

Qualification Required & Experience

•   University degree in relevant specialisation and qualification in Secretariaship (equivalent of BA or MBA)

Professional Experience

•   At least 5 years professional experience in a comparable position

Other Knowledge, additional competence

•   Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
•   Very good knowledge of the English language. Conversant in French is a plus and also German will be an added advantage
•   Good management and organisational skills
•   Result orientated performance
•   Very good communication skills, intercultural and social skills team player willingness to update skills as required by the tasks to be performed – corresponding measures are agreed with management

Location: Ghana

How To Apply For The Job

Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant’s motivation by email to:

hr-ghana@giz.de

Closing Date: 25 October, 2013

Kindly, note that only shortlisted applicants would be contacted. If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful.

{African Development Bank,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

Objectives

The ALSF Department of the African Development Bank is recruiting Secretary who will report to the Director.  He/She will provide secretarial and administrative support, ensure the day to day functioning of the office, coordinate all office management activities and manage the office’s interface with organizational units and external parties.
Duties and responsibilities

Under the overall supervision of the Director, the incumbent will carry out the following duties:

•   Organize and manage the secretariat of the Director.
•   Oversee the front office’s document processing, filing and tracking system.
•   Assist in managing and maintaining the Directors diary and email.
•   Filter and direct incoming visitors, correspondence, emails and telephone calls, highlighting urgent and priority matters requiring the Director’s attention.
•   Draft, type and dispatch memoranda, acknowledgement letters and responses to correspondence, and follow-up with relevant members of the Front Office team.
•   Proofread routine documents prepared for the Director’s attention and signature, in consultation with relevant members of the Front Office team.
•   Schedule meetings between the Director and key stakeholders within and outside the Bank and compile relevant documentation and briefings.
•   Compile engagements, invitations and other requests for weekly diary meetings .
•   Coordinate travel and accommodation arrangements and produce a folder with diary and background documents.
•   Ensure smooth relay between the Director’s Office and other complexes, external partners and clients.
•   Coordinate necessary arrangements for visitors.
•   Provide administrative support to the Director, including preparation of administrative forms and processing of requests in SAP.
•   Provide administrative support to members of the Front Office.
•   All other secretarial and administrative duties as required.

THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (Incumbents of the post will be considered as local staff and will therefore not have international status)

Qualification Required & Experience

Including desirable skills, knowledge and experience

•   A minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial duties, training/administration/office management, etc.
•   Preferably a minimum of four (4) years of progressively relevant and practical experience, in an executive office (gained with an international organisation).
•   Strong customer service skills, good organisational and planning skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
•   Excellent written and verbal communication skills in English and French.
•   Excellent use of Bank standard software (Word, Excel, Access, PowerPoint, SAP).
•   Strong typing skills.
•   Excellent sense of initiative, confidentiality, enthusiasm, team spirit.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 28 October, 2013

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Dominion University College,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

Dominion University College, invites applications for the position of: Administrative Secretary

The suitable individual will be expected to amongst others produce documents, reports and slides using the Microsoft Word, PowerPoint, and Excel; to maintain records and databases; to devise and maintain office systems; to attend meetings, taking minutes and notes; liaise with staff in other departments, schools, and units and with external contacts.

Essentials

suitable individual should have:

•   Strong organizational and administrative skills;
•   Presentational skills and pays attention of details;
•   Ability to plan own work, work on own initiative and meet targets;
•   Ability to work under pressure and conflicting demands and prioritize tasks and workload; and
•   Tactfulness and respect for confidentiality.

Qualification Required & Experience

•   A minimum of a bachelor’s degree from a reputable and accredited institution with at least five years of relevant working experience in a similar position.

Location: Accra

How To Apply For The Job

Submission of Applications
Applications for the position of the PRESIDENT should include: a letter describing the candidate’s interest in and qualifications for the position: a curriculum vitae: a statement of how the candidate’s experiences and qualifications match the University’s mission, strategic direction and desired characteristics for the next President (as outlined in the Presidential Profile): and the names, addresses (including e-mail, and Phone numbers for at least five references.

The Chairperson
Search Committee for President
Dominion University College
PM6 CT 69 Cantonments
Accra. Ghana

or Email:-

search.comm@duc.edu.gh

For further information about the positions is available at our website. www.duc.edu.gh

Closing Date: 30 September, 2013

{African Development Bank ,Accra,Full-Time, GH,N/A, N/A,29 Oct-2013};

Objectives

The Association for the Development of Education in Africa (ADEA) is a forum for policy dialogue, composed of all the Ministers of Education in Africa and 14 development partners.  Established in 1988 initially as a framework for better coordination among development agencies, it has come to represent a genuine partnership between African Ministries of Education and their development partners. It has also developed into a network of policy-makers, educators and researchers, and, based on its capacity to foster policy dialogue, a catalyst for educational reform. Since its inception, ADEA has acted on processes that have had a profound impact on policy-making in Africa through policy dialogue supported with research and analytical work, capacity building, advocacy and networking.

ADEA works in different areas of education, including higher education, technical and vocational skills development (TVSD), early childhood development (ECD), non-formal education, teaching profession, information and communication technology (ICT), books and learning materials, education statistics covering education management and policy support, peace education, education for sustainable development, and communication for education and development. ADEA is recognized as a pan-African organization that has a continental voice in education development, and the capacity to bring together the major players of the continent on policy issues in education. ADEA is an independent forum hosted by the African Development Bank, an international financial institution having its headquarters in Abidjan, Côte d’Ivoire and currently operating from its Temporary Relocation Agency in Tunis, Tunisia.

ADEA is seeking to recruit for the challenging yet exciting and highly rewarding position of Executive Secretary to head its Secretariat. The ADEA Secretariat is the operational organ of the organization and provides technical, financial and administrative services to members of ADEA – the Steering Committee, Bureau of African Ministers, development agencies, Working Groups and Inter-Country Quality Nodes.

Duties and responsibilities

For reasons of convenience for, and to assist the functioning of, ADEA, the Executive Secretary will be reporting administratively to the Vice President, Sector Operations II (OSVP) of the African Development Bank, and operationally to the ADEA Steering Committee. The Executive Secretary will be required to carry out the following duties and responsibilities:

•   Provide leadership in the implementation of the Strategic Medium-Term Plan (2013-2017) as well as in the follow-up to the 2012 Triennale recommendations;
•   Provide leadership in facilitating dialogue among and between ADEA partners and stakeholders in education – African Ministers of Education and Training, development agencies, multi-lateral development organizations, NGOs, professional organizations, Working Groups and Inter-Country Quality Nodes;
•   Strengthen existing partnerships and expand or attract new partners and players to ADEA;
•   Put in place a viable strategy for (i) the mobilization of financial resources, taking cognizance of the ever-competing needs and changing priorities of donors; and (ii) the management of relationships with existing and potential donors;
•   Provide leadership in effectively implementing the information and communication strategy, and updating the communication tools so that ADEA’s authorizing environment is provided with adequate and timely information to facilitate their decision making and support;
•   Set the agenda for annual operational activities of the Secretariat and working groups, based on approved budget by the Steering Committee, manage implementation and provide the Steering Committee with annual reports of accomplishments and utilization of budgetary resources;
•   Consult with the Executive Committee and Steering Committee in proposing agendas for their respective meetings and the Triennale, and ensure the implementation of the decisions/resolutions of these committees; and•   Provide the intellectual, professional and managerial leadership required for the maintenance, progress and development of the ADEA Secretariat and networks.

Qualification Required & Experience

Including desirable skills, knowledge and experience

ADEA is seeking a highly motivated individual who will bring vision, dynamism, high-energy, maturity, and ability to work and find solutions in challenging situations.  To succeed in this position, the individual must have:

•   A proven track record of achievements;
•   Ability to develop and maintain strong relationships with African Ministers and development agencies;
•   Strong negotiating, diplomatic and persuasive skills;
•   Proven ability to raise funds; resourceful, result-oriented, self-directed, and capable of multi-tasking and able to project a credible image of the Association to partners and stakeholders;
•   Strong leadership and managerial skills;
•   A minimum of a post-graduate degree in education or related disciplines;
•   At least 15 years of relevant, rich and diverse professional experience in a senior-level position in a multilateral development institution, bilateral cooperation agency, or in an African ministry of education;
•   Excellent written and verbal communication skills in English and French.
•   If you are committed to the transformation of education in Africa, and desire a visible leadership role, you will find this position highly exciting and rewarding.

Location: Ghana

How To Apply For The Job

Interested and qualified candidates should

Click Here To Apply Online

Closing Date: 22 October, 2013

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Sep-2013};

A building construction company requires:- Administrative Secretary

Location: Accra

How To Apply For The Job

Interested persons should call the phone numbers below:

0543-165050

Closing Date: 30 September, 2013

{Association of African Universities (AAU),Accra,Full-Time, GH,N/A, N/A,30 Sep-2013};

The Association of African Universities (AAU), an international non-governmental organization (NGO) with headquarters in Accra, Ghana was set up in November 1967 by universities in Africa to promote cooperation among themselves and between them and the international academic community.

Secretary General’s Office
Accra, Ghana
P4/P5

Purpose of Post:
West and Central African countries with support from the World Bank and Association of African Universities are launching the Regional Higher Education Project-Africa Centers of Excellence (ACE) Project. The ACE project will cover at least 7 West and Central African countries.

The ACE project aims at promoting regional specialisation among participating universities within areas that address particular common regional development challenges and strengthen the capacities of these universities to deliver high quality training and applied research. The higher order objective of the project is to meet the demand for skills required for Africa’s development, such as the extractive industries and agriculture productivity. Further, the project would contribute to the strengthening of the best African universities within Science, Technology, Engineering and Mathematics (STEM); Agricultural Sciences; and Health Sciences.

The AAU will host the Regional Facilitation Unit (RFU) for the project. The responsibilities of the RFU will include the coordination and facilitation of regional activities, monitoring and evaluation, capacity building for the selected centers of excellence and sharing of good practices across the countries.

As such the AAU is recruiting a Project Coordinator to be based in Accra. The Coordinator will be a member of the AAU project management team and report to the Secretary General of the AAU. He/She will be responsible for the management and coordination of RFU activities under ACE project.

The main duties of the ACE Coordinator will include to:

•   Coordinate and manage processes for the call and receipt of ACE proposals;
•   Manage proposal screening for accuracy; process for recruitment of IEC evaluators and organise proposal improvement workshops;
•   Coordinate, facilitate and convene evaluation committee meetings and site visits of evaluation teams;
•   Coordinate meetings with national and regional higher education agencies;
•   Act as the focal point for all the ACEs and interface with Wood Bank office as well as AAU.
•   Monitor the implementation of all the projects activities and prepare periodic reports;
•   Coordinate the preparations of the annual budget, reports and long term financial projections for review and approval by the Project Steering Committee and AAU Executive Board;
•   Supervise baseline studies for ACE project results framework and data collection for the design of the ACE M & E system;
•   Manage ACE website for publishing all national level selections and other ACE-related information;
•   Manage all recurrent operating activities that are required to effectively implement the ACE project;
•   Work closely with AAU Senior Management and other members of the AAU Professional staff including Finance, Procurement, and M&E; and
•   Any other duties or project management assignments that the Secretary-General may assign.

Qualification Required & Experience

•   At least a Master’s Degree or equivalent academic qualification in a relevant discipline; a PhD degree will be preferable;
•   Having held academic and/or project management position with experience in project appraisal, report writing and financial management;
•   Familiarity with the African higher education environment and higher education regional and sub-regional bodies;
•   Ability to work in a multi-cultural environment
•   Ability to prepare and manage project budgets and produce project reports;
•   Have demonstrable experience in programme development and implementation;
•   Have good management, presentation and interpersonal skills;
•   Proficiency in spoken and written English and French;

Requirements

•   Must be bilingual-English and French.
•   At least 5 years’ experience working in Africa with extended period outside home country; successful completion of project management fund by inter- national donor;
•   Knowledge and exposure of higher education with particular focus Africa higher education environment
•   Good computer and Internet skills and familiarity with Microsoft Word, PowerPoint, Excel, MS Project.

Term

•   The contract will be for a period of two (2) years subject to a probationary period of one (1) year.
•   The appointment may be extended subject to availability of funds.
•   The position requires extensive travel outside Ghana.

Conditions of Employment

•   The MU offers an attractive remuneration package calculated and paid in US dollars;
•   As a member of the AAU project management team, the Coordinator of the ACE project will enjoy diplomatic privileges accorded to non-Ghanaian senior professional staff
•   Annual leave of twenty-one (21) working days
•   Other attractive benefits include a monthly post-adjustment allowance and rent subsidy.

Location: Accra

How To Apply For The Job

The AAU is an equal opportunity employer. As part of a conscious effort of the Association always to reflect the diversity of the African academy, women and non-Anglophone candidates are strongly encouraged to apply

Applications should comprise:

•   A statement of interest and fitness for the position
•   An indication of the date of availability to assume duty
•   A detailed curriculum vitae describing applicant’s professional experience and qualification for the position
•   Three (3) reference letters, one of which should be outside the candidate’s home country.

The application letters and supporting documents of candidates should be submitted by (i) e-mail, and (ii) hard copy in a sealed envelope marked “Application Documents”.
Each of the three reference letters should be sent direct from the referee, by (i) email and (ii) in a sealed envelope and marked “Confidential Reference”.

Both sets of documents should be addressed to:

The Secretary General
Association of African Universities,
African Universities House,
Aviation Road Extension,
P. O. Box AN 5744,
Accra-North, GHANA

Tel: (233) 21774495/761588
Fax: (233) 21 774821
Email: secgen@aau.org  
Website: www.aau.org

Closing Date: 30 September, 2013

•   The Association reserves the right to extend the closing date if deemed necessary, and the right to make no appointment.
•   The MU will respond to short-listed candidates

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Sep-2013};

Applications are invited from suitably qualified persons for the position of:- Secretary

Qualification Required & Experience

•   Minimum of HND in Secretarial Studies from a reputable institution
•   At least one year working experience after National Service

Location: Accra

How To Apply For The Job

Interested and eligible persons are to forward their applications with detailed Curriculum vitae to the following address:-

The Human Resource Manager
P.O.Box SR, 159
Spintex Road – Accra

OR

Okb222@yahoo.com

Closing Date: 19 September, 2013

{Confidential,Tema,Full-Time, GH,N/A, N/A,30 Sep-2013};

A school in Tema seeks the following:- Secretaries

Qualification Required & Experience

•   SHS graduates
•   HND / Diploma
•   Degree

Location: Tema

How To Apply For The Job

Interested applicants should contact the phone number below:-

0243-406947 / 0302-93830 / 0206-217048

Closing Date: 16 September, 2013