{Yoks Rent-A-Car,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

A reputable company is seeking to fill its vacancy with the following position:- Executive Secretary / Personal Assistant

Qualification Required & Experience

•   A university degree holder
•   A two or more years of experience in administrative office or office management would be very much appreciated.
•   Applicant with accounting and French background will be an added advantage.
•   AGE: 24 to 30 years

Location: Accra

How To Apply For The Job

All completed application forms should be sent to:-

PMB 72,
OSU – RE

or

email to:-

pearlandor@yoksghana.com

Closing Date: 25 December, 2013

{Confidential,Kumasi,Full-Time, GH,N/A, N/A,31 Dec-2013};

A farmer-based organization which works at improving the social, economic and political well being of its members and has its head office in Kumasi requires the services of energetic, dynamic and results-oriented:

Title: Executive Secretary

Reporting to: National Executive Council (NEC)

Duties and Responsibilities

Executive Support to NEC

•   Support the NEC to execute their full duties, by ensuring training and orientation of leaders and staff in response to any identified capacity needs.

Strategic Leadership

•   Support the NEC in developing and monitoring the implementation of a strategic plan
•   In consultation with all units, prepare annual work plans and budgets and reporting to the NEC on all aspects of the work plan on a quarterly basis
•   Prepare annual operational and financial reports for Annual Delegates Conference

Internal control

•    Manage the internal control system and programmes

Information and Communication

•   Develop and oversee internal communication strategy for all members of the group, to ensure the efficient flow of information between all the units, including staff and elected farmer leaders
•   Maintain good relationships with external stakeholders
•   Oversee implementation of effective information management systems, including the membership and operations database

Resource mobilization and management

•   Coordinating all fundraising activities
•   Oversee and negotiate all contracts for grants, procurement of services and goods to the group in accordance with contract requirements
•   Act as a representative of the group at all times
•   Any other task that may be assigned by the NEC

Qualification Required & Experience

•   Minimum of first degree
•   Five(5) experience in managerial position
•   Experience in working with farmers and certification bodies
•   Must be computer literate

Desirable Attributes

•   Must be a visionary and innovative
•   Must have excellent written and oral comunication skills
•   Must have a drive, energy, enthusiasm
•   Must have excellent interpersonal and leadership skills
•   Must be able work under extreme pressure
•   Effective team builder, coordinator and motivator
•   Strong financial skills

Location: Kumasi

How To Apply For The Job

To apply, please send a cover letter, a detailed CV and the contact details for two references to:-

samapent@yahoo.com with the subject heading “Candidate – Executive Secretary”

Closing Date: 31 December, 2013

{ProCredit Savings and loans Company Limited,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

ProCredit Savings and loans Company Limited require a Secretary to Management Board for immediate employment.

Main Duties & Responsibilities

•   Secretarial duties for a 4-member Management Board including:
•   Performing basic administrative work including minutes taking, filing (hard-copy and electronic), etc.
•   Coordinating Management Board members’ calendars using Microsoft Outlook
•   Keeping each Management Board member’s office clean and well-organized. Assisting with the follow-up on documents for review and authorization-Organizing international and national travel logistics

Receptionist duties such as:

•   To direct and assist all external and internal visitors in professional manner
•   To keep the Management Board reception area tidy, clean, and presentable
•   Coordination of the head office meeting room and printing station including:
•   Setting-up of video conferencing equipment (projector, flipchart, etc.) and refreshments
•   Managing the head office meeting room calendar (bookings, changes, etc.) to prevent scheduling conflicts and assist with prioritization between departments and committees
•   Ensuring that meetings begin on time and all attendees are well-informed and punctual

Qualification Required & Experience

•   DBS, HND in Secretarial and Management Studies
•   At least two years working experience in a similar position
•   Very good computer skills (MS Office) and typing skills
•   Excellent communication skills (both oral and written), excellent interpersonal and organizational skills
•   Proactive, motivated, enthusiastic, friendly team player
•   Ability to Multi-task

Location: Accra

How To Apply For The Job

We offer an interesting and challenging work opportunity in a dynamic, international environment. Your application documents should include a motivation statement detailing clearly why you want to join ProCredit SLC and why you are particularly suitable for this position.

Please submit your current CV and a Motivational Letter to:-

jobs@procredit.com.gh

Closing Date: 12 December, 2013

NOTE: Please state the position only as the subject of the e-mail.

{Assemblies of God institute of Higher Learning,Kumasi,Full-Time, GH,N/A, N/A,31 Dec-2013};

The Assemblies of God institute of Higher Learning, located at Kronom in Kumasi, Ashanti Region intends to commence operations in January 2014.

Qualification Required & Experience

•   Bachelors’ Degree in Secretaryship or HND Secretaryship and management studies or equivalent and with
•   At least 5 years experience in University Administration or in an equivalent position
•   Holders of the equivalent of Government Secretarial School qualifications may apply

Location: Kumasi

How To Apply For The Job

Interested applicants may apply in writing to The Rector, Assemblies of God University College, PMB L54 Legon, Ghana.

E-mail: agghanahq@ucomgh.com  

Applications should include copies of all relevant documents (certificates, curriculum vitae. relevant academic transcripts, etc) and sealed Letters of Reference from three (3) referees

Where applications are submitted via e-mail, referees are to submit their letters of reference directly to the Rector.

All applications should be submitted not later than December 31, 2013.

For further enquiries please  call 0302-511448/0303-930848/023-4705802

Closing Date: 31 December, 2013

{Confidential,Tema,Full-Time, GH,N/A, N/A,30 Nov-2013};

A haulage firm based in Tema heavy industrial area requires the service of:- Secretary

Job Scope

•   To provide administrative Assistant to management
•   Office Management

Qualification Required & Experience

•   Minimum of Higher National Diploma Certificate holder
•   Minimum of 2 years working experience

Age: Between 23 – 30 years

Ability and Skills

•   Excellent computer knowledge work with little supervision

Location: Tema

How To Apply For The Job

Application with CVs should be addressed to the:-

Administrator
P.O.Box CO 2462,
Tema

Closing Date: 29 November, 2013

{Confidential,Tema,Full-Time, GH,N/A, N/A,30 Nov-2013};

A fast growing company requires the following persons for immediate employment:- Executive Secretary to the HR

Qualification Required & Experience

•   Minimum of HND is required
•   Must be HR, IT & Labour Law Literate
•   Ability to Drive is a plus
•   Must live in or near Tema.

Location: Tema

How To Apply For The Job

Interested applicants should call:

0242-913070  /  0543-355927

or forward their CV to:

nyarko1980@yahoo.co.uk

Closing Date: 25 November, 2013

{Aqua Safari Resort,Ada,Full-Time, GH,N/A, N/A,30 Nov-2013};

A new resort at Ada has vacancy for the following position:- Secretary

Qualification Required & Experience

Knowledge, Skills and Abilities:

•   Ability to quickly learn the Resort’s Standard Operating Procedures is key
•   High level of Communication and Computer Usage Skills
•   Strong desire to succeed.

Location: Ada

How To Apply For The Job

Interested applicants should mail detailed CV, Photograph and an Application Letter, indicating the position being applied for to:-

aquasafariresort@gmail.com

Closing Date: 16 November, 2013

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

A reputable construction firm needs the services of the following personnel for immediate employment:- Secretaries

Location: Accra

How To Apply For The Job

Interested and qualified candidates should email their CVs to:-

royalemployments@yahoo.com

or call:

0249-410264  /  0209-775050

Closing Date: 06 November, 2013

{Subah Infosolutions Gh. Ltd,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

Role Purpose
Perform assigned legal services for SUBAH and oversee administration management/executive support activities for the Managing Director. Scope of work includes providing secretarial support to the Board of Directors.

Reports To:– Managing Director

Key Responsibilities

•   Legal & Administrative Policy Implementation
•   Responsible for the implementation of approved policies, standard operating procedures (SOPs), work plan and other support systems including monitoring mechanisms in managing the company’s legal, secretarial and administrative functions to achieve targeted objectives.

Legal Opinion & Administration

•   Vet title documents, draft recitals and legal documents (e.g. bonds, deeds of assignment, tenancy agreements, title deeds, leases, etc.) for review/approval and process same in line with prescribed legal processes.
•   Draft contract documents for review and approval.
•   Provide legal opinions on issues regarding the business operations of SUBAH.
•   Conduct research on pending and/or decided court cases involving SUBAH’s business operations and other matters that are of relevance to the Company.
•   Prepare legal documents for filing at various courts.
•   Interpret legal issues regarding Staff Conditions of Service and any other HR policies.
•   Undertake legal research and draft legal opinions, reports and correspondence.

Company/Board Secretarial Duties

•   Serve as Secretary to SUBAH’s Board of Directors.
•   Attend board meetings and keep records of all board proceedings.
•   Prepare agenda items, background information and arrange for logistics to facilitate meetings with the Managing Director and take action on decisions taken.
•   Prepare draft Board minutes and other documents and circulate to Managing Director and Board within agreed timelines.
•   Responsible for timely notification of Board meetings and ensure that all Board papers are circulated within agreed timelines.
•   Follow up to ensure that all Board decisions/action plans are executed within agreed period.
•   Responsible for ensuring that all Board resolutions are filed within agreed timelines.

Executive Management/Administration

•   Schedule, plan and ensure that all appointments of the Managing Director are responded to in a timely/professional manner.
•   Prioritize all to-do-list of the Managing Director and follow-up to ensure that all activities are completed on schedule.
•   Responsible for the scheduling of the Managing Director’s assignments, engagements, meetings, etc. to ensure adequate preparation for all commitments.
•   Represent the Managing Director at meetings with business associates and clients as directed.
•   Screen and review incoming correspondence, reports, documents, etc. to identify those items requiring priority attention by the MD and handle the rest as appropriate.
•   Coordinate office management activities and executive support duties of highly confidential and sensitive nature for the Managing Director.
•   Conduct studies, compile and prepare confidential documents/reports and brief the Managing Director on the content.
•   Responsible for research work and other special business assignments to aid in the effective management and administration of the Managing Director’s office.

Internal Relationship

•   Board of Directors
•   Managing Director
•   General Managers
•   Departments
•   Subsidiaries
•   Corporate Office
•   Regional Offices

External Relationship

•   Visitors/Guests
•   Corporate Organisations
•   Business Partners/Corporate Associates
•   Service Providers

Key Results Areas

•   Legal & Administrative Policy Implementation
•   Legal Opinion & Administration
•   Company/Board Secretarial Duties
•   Executive Management/Administration
•   Stakeholder Relations & Management
•   Financial Management
•   Information & Reporting

Stakeholder Management & Relations
Maintain professional working relationship with the respective Directorates, Board, Organisations and other external stakeholders relevant to job function.

Financial Management
Prepare for review the annual budget for the Managing Director’s Office for approval and implementation.

Information & Reporting

•   Stay abreast with legislations, rules/regulations, governance, international best practices and new developments in company/board management and legal services.
•   Prepare monthly/periodic status reports on all designated assignments/activities.
•   Responsible for the review and consolidation of various reports for the Managing Director’s perusal.
•   Prepare speeches for Managing Director for review and approval.

Education

•   Barrister at Law with post qualification experience.
•   Corporate Membership of a recognised professional body.

Experience
Five (5) years post qualification experience in related role.

Knowledge & Skills

•   Good knowledge of Law reports, statutes, Acts, rules, regulations.
•   Extensive knowledge in legal rules, court and corporate governance procedures.
•   Considerable knowledge/understanding of company secretarial practices and procedures.
•   Proven planning and organizing skills.
•   Experience in handling a wide range of administrative and executive support related tasks with little or no supervision.
•   Ability to manage multiple schedules for executives and department events including conferences, seminars, workshops, meetings and domestic/international travels.
•   Good knowledge and experience in the use of research tools and methodologies.
•   Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of staff.
•   Excellent communication and presentation skills.
•   Absolute discretion in handling/dealing with confidential information/data.
•   Good negotiation, persuasion and conflict management skills.
•   Ability to meet deadlines and execute projects.
•   Ability to work in a fast paced and often pressured environment.
•   Knowledge in the use of Microsoft Word, PowerPoint, Excel and internet and other legal/secretarial/administrative software and tools.
•   Good decision making based on thorough analysis.
•   Managerial, coaching, and interpersonal skills in a “team” setting.

Location: Accra

How To Apply For The Job

Qualified candidates should send their applications to:

info@subahghana.com

Closing Date: 23 October, 2013

{Delcam FB Limited,Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

Front Desk Officer / Secretary wanted for immediate employment by Delcam FB Limited

Qualification Required & Experience

•   HND in a related field / Government Secretarial or equipment
•   Applicant must also show competence in Microsoft office applications and typing

Location: Adenta, Accra

How To Apply For The Job

Interested applicants may call in at:-

Delcam FB Ltd.
Adenta – Barrier, Opposite Prudential Bank Ltd.

Or call:-

0243-04061  Or  0208-191186

Closing Date: 31 October, 2013