{Confidential,Accra,Full-Time,GH,Diploma / Degree,N/A,30 Oct-2017};

A reputable company in the Greater Accra Region is seeking to recruit qualified persons to fill the following position: Administrative Assistant

Duties

• Organise and schedule appointments.
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports
• Develop and maintain office policies and procedures
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Act as the point of contact for internal and external clients
• Liaise with staff to handle requests and queries from senior managers

Qualification Required & Experience

• A minimum of Diploma / Degree
• Proven experience as an administrative assistant.
• Knowledge of office management systems and procedures
• Proficiency in MS Office Suit. (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask

Location: Accra

How To Apply For The Job

Qualified candidates should submit their recent resume and cover letter via:

globe.recruitment@outlook.com

Or contact us on:

0504-748283

Closing Date: 30 October, 2017

{Confidential,Accra,Full-Time, GH,SHS / Degree,N/A,20 Aug-2017};

Job Description:

• Answer telephones and transfer to appropriate staff member.
• Meet and greet clients and visitors.
• Maintains a staff sign-in book and visitors book
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for and distribute DHL/UPS/Fed Ex/Airborne packages.
• Research, price, and purchase office furniture and supplies.
• Coordinate and maintain records for staff office space, phones, parking and office keys.
• Setup and coordinate meetings and conferences.
• Maintain and distribute staff weekly schedules.
• Collect and maintain office equipment inventory.
• In charge of office utilities and supplies
• Support staff in assigned project-based work.
• Setup accommodation and entertainment arrangements for company visitors.

Qualifications to be Considered:

• Very Proficient SHS Graduate
• Graduate from Secretarial School
• First Degree Holder

Skill Set Required:

• Must be an organized individual,
• Attention to Detail,
• Able to Use Initiative
• PC Proficiency
• Efficient Typing Speed
• Basic Typing will be an advantage,
• Should be Dependable
• Able to work in teams

Salary Offering: 600 – 800 Ghana Cedis

Location: Accra

How to Apply For the Job

Interested applicants should send their CVs and cover letters to:

smartjobsgh@gmail.com

Closing Date: 20 August, 2017

{FIIAPP,Accra,Full-Time, GH,Degree , 5 years,10 Nov-2016};

Administrative Assistant – European Union Programme “Accountability, Rule of Law and Anti-Corruption Programme – ARAP”, in Ghana.

Job Description

•   FIIAPP is looking for an Administrative Assistant to work in the Accra co-ordination Unit, CU.
•   Administrative tasks to be carried out will include agenda arrangements, register and filling, book keeping, logistics and organisational functions or basic procurement, among others.

Qualification Required & Experience

•   A University degree
•   At least 5 years experience in administrative tasks and 3 years working on meeting organisation and documentation management
•   Previous experience in European Union Projects or with Ghana public bodies, will be an asset
•   Fluency in written and oral English
•   Computer skills, especially in Word, Excel, Outlook and PowerPoint.

Ghanaian nationals are strongly encouraged to apply

Location: Accra, with potential travel to the regions

How To Apply For The Job

Please send a CV in English to:

arap.ghana@fiiapp.org indicating “CV ARAP Administrative Assistant”.

Closing Date: 10 November, 2016

{Ghana Economic Policy Analysis and Research Institute (GEPARI),Accra,Full-Time, GH,bachelor’s degree,2 years,20 Oct-2016};

A newly established not-for-profit policy analysis and research institute, Ghana Economic Policy analysis and research institute (GEPARI) invites applications from experienced highly motivated dynamic and resourceful Ghanaians to fill the following position: Administrative Assistant

Job Summary

The Research/Administrative Assistant is responsible for providing administrative and research supports to the experts. He/She will provide research assistance in the conduct of research on social and economic issues in the Ghanaian Economy.

Duties/Responsibilities

Reporting to the Executive Director, the roles and responsibilities of the Administrative Assistant will include, but not limited to the following:

•   Assist with developing research protocol and undertake project instrument designing;
•   Assist in writing research proposals, papers and preparing conference presentations;
•   Assist with the organization, preparation, collation and consolidation of annual work plans and budget administration for effective implementation of project activities;
•   Review work plans, write reports, and implement project activities according to the technical, financial and administrative procedures;
•   Perform administrative functions including filing, photocopying, writing and dispatching letters;
•   Work closely with other project and administrative team in project management and related areas;
•   Assist with developing training courses and training manuals for Institute;
•   Ability and willingness to undertake frequent field trips as may be requested;
•   Perform any other functions as may be assigned by the supervisor or Executive Director.

Qualification Required & Experience

•   A bachelor’s degree in social sciences, business administration, or related field with at least 2 years of working experience;
•   Experience in office management, M&E and report writing skills;
•   Experience in conducting/participating in research studies;
•   Working knowledge in using Microsoft office required;
•   Competency in performing multiple functional tasks;
•   Good interpersonal skills;
•   Fluency in English (verbal and written); and
•   Must have a very strong ability to work effectively in a team.

Location: Accra

How to Apply For the Job

Applications and CVs with the position being applied for clearly marked should be addressed to:

GEPARI,
Private Mail Bag,
PMB 61, Ministries, Accra

Soft copies of the applications should be addressed to:

gepari.hr@gmail.com

Closing Date: 20 October, 2016

{Confidential,Accra,Full-Time, GH,HND, 2 years,12 Oct-2016};

A reputable company requires the services of an Administrative Assistant.

Qualification Required & Experience

•   HND Secretarial and Management Studies
•   A minimum of 2 years experience

Location: Accra

How To Apply For The Job

Interested candidate should send application and CVs to:

bcroyal@yahoo.com

Or Tel:

0209-979958

Closing Date: 12 October, 2016

{Confidential,Nkawkaw,Full-Time, GH,N/A, N/A,10 Aug-2016};

A reputable school is seeking for qualified and experienced personnel to fill the following vacancy: Administrative Assistant

Location: Nkawkaw

How To Apply For The Job

Please apply to the:

The Headmaster
P.O.Box 260,
Nkawkaw

Or email to:

tipairie@yahoo.com

Closing Date: 10 August, 2016

{Confidential,Accra,Full-Time, GH,N/A, N/A,03 Aug-2016};

An International School located in East Legon is looking for Administrative Assistant.

Location: Accra

How To Apply For The Job

To apply, please send your CV/Resume by email to:

tsisgh@gmail.com

Closing Date: 03 August, 2016

{Confidential,Accra,Full-Time, GH,N/A, N/A,13 Jun-2016};

A construction company is seeking for the services of the under listed applicant for immediate employment: Administrative Assistant

Location: Accra

How To Apply For The Job

Interested applicants should send their applications and CVs to:

professionhumanresource@gmail.com

Or Call:

0302-730327

Closing Date: 13 June, 2016

{Confidential,Accra,Full-Time, GH,Degree, 2 years,20 May-2016};

A reputable company, which is into hospitality upholstery, is looking for the service of the below position: Administrative Assistant

Job Description

•   Writing of internal memorandum and simple reports
•   Performing general office duties
•   Keeping daily records, retrieving documents and reports
•   Handling the day-to-day activities of the company

Qualification Required & Experience

•   A minimum of first Degree in Business Administration
•   2 years of working experience in administration work
•   Ability to handle objections, listen and respond effectively
•   Good communication skills

Location: Accra

How To Apply For The Job

Interested applicants should send their CVs and a Full picture to:

getrude6g6@yahoo.com

Closing Date: 20 May, 2016

{European Union Delegation,Accra ,Full-Time, GH,SHS / Degree, 3 years,13 May-2016};

The European Union Delegation to Ghana has announced the following vacancy in the Administration Section of the Delegation – REF VAC-2016-01 ADMINISTRATION.

Job Title: Administrative Assistant
Job location: Delegation of the European Union to Ghana
Area of activity: Administration
Group: II
Post No: 748

OVERALL PURPOSE:

•   To provide financial and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accounts Officer.
•   To analyse financial information and prepare monthly financial reports.
•   To provide financial and administrative assistance on matters related to procurement and to act as help-desk on these matters.

FUNCTIONS AND DUTIES:

•   Keeping of the daily Imprest Account
•   Preparation of the monthly financial report and bank reconciliation (local and foreign
currency) and the timely submission of these to Head Office
•   Introduction of amendment requests (ABD) and return of funds to Head Office where needed
•   Introduction of legal entity and bank account details of third parties, and forwarding of these to Head Office and follow-up of validation
•   Bank Transfers; suppliers, inter-account transfers
•   Provide training and assistance on ABAC Workflow
•   Preparation of payroll for local staff members
•   Follow-up on replenishments from Head Office
•   Analysing invoices and monitoring budget consumption before payment
•   Calculation of mission expenses for officials and contract agents
•   Regularisation of Imprest Account
•   Regularisation and matching of HB Accounts
•   Follow-up of provident fund for local agents
•   Budget revision together with the Head of Administration
•   Correspondence where required
•   Replacing the Account Officer when absent
•   Prepare the local agent contract and upload the necessary info in Edel-Hrm
•   Prepare the Note verbale linked to the financial aspect of on official (Tin Number request, VAT refund,

Qualification Required & Experience

EDUCATION

•   Full secondary education required. University degree in accounting required.

TRAINING

•   Part 2 of Chartered Accountant Ghana Certificate

EXPERIENCE

•   3 to 5 years of progressively responsible experience in accounting and/or procurement procedures required. Demonstrated ability to act independently with only limited supervision.

KNOWLEDGE

Specialist knowledge

•   Excellent knowledge of economic and accounting principles and practices as well as of analysis and reporting.
•   Good knowledge of public administration financial and budgetary procedures and terminology.
•   Excellent knowledge of administrative rules and budgetary procedures. Good knowledge of the New Financial Regulations.

Technical knowledge

•   Good knowledge of computer tools, spreadsheets and MS Office applications.

Languages

•   Excellent English and local languages. Knowledge of French an advantage.

SKILLS

Communication skills

•   Excellent capacity to communicate clearly at all levels.
•   Good ability for concise reporting.

Interpersonal skills

•   Good capacity to act as an effective representative of the Administration Section.

Intellectual skills – Problem solving & judgement

•   Ability to identify and analyse key points in verbal and numerical information. Good research skills.

Management/Organisation skills

•   Good capacity to maintain communication and information flow within a Section of diverse responsibilities (budget,
personnel, infrastructure).

PERSONAL QUALITIES

•   Ability to work under pressure and to respond quickly to new demands. Readiness to take decisions and initiatives.

Location: Accra

How To Apply For The Job

•   Interested candidates should consult the Delegation’s website on http://europass.cedefop.europa.eu/en/home for the standard CV template to be used in the application.
•   Eligibility – Open to all nationalities. Candidates will be recruited locally. Any-non-Ghanaian national must be in compliance with all local laws with regard to authorisation and work in Ghana.
•   The application must be accompanied by a letter of motivation, clearly stating the position you are applying for , as well as a duly completed, standard Europass CV. The envelope must be clearly marked “VAC-2016-01-ADMINISTRATION”. Europass CV link: http://europass.cedefop.europa.eu/en/home

Deadline for submission of application is 14 calendar days from the day of publication.
Address:

The Delegation of the European Union to Ghana,
The Round House,
81 Cantonments Road,
P. O. Box 9505,
KIA, Accra

Late applications will not be considered. Only short-listed candidates will be contacted.

One Administrative Assistant – REF VAC-2016-01 ADMINISTRATION

Delegation of the European Union to Ghana,
The Round House,
81 Cantonments Road,
Post Office Box: 9505 KIA,
Accra

Telephone: (233) 302 774201/774094 Fax: (233) 302 774154

Email: delegation-ghana@eeas.europa.eu

Closing Date: 13 May, 2016