{African Capacity Building Foundation (ACBF),Accra,Full-Time, GH,N/A, N/A,30 May-2014};

The African Capacity Building Foundation (ACBF) was established in 1991, with a mandate to build sustainable human and institutional capacity in support of Africa’s development.
 
Job Summary

The Foundation seeks to recruit a dynamic individual to complement existing staff in its Regional Office for West and central Africa, based in Accra, Ghana,

The overall responsibility of an Administrative Assistant is to provide administrative and secretarial assistance to staff members of the department.

Duties and responsibilities among others include:

•   Making travel arrangements for staff members of the department and consultants;
•   Drafting standardized Notes Verbales and any other replies to incoming diplomatic notes from other Diplomatic Missions and the Ministry of Foreign Affairs as directed by the Regional Director; Providing assistance to the department by preparing briefings and documentation for meetings;
•   Developing and maintaining the department’s database of projects and programmer

CONTRACT DURATION:

The successful candidate will be recruited on a one year appointment. The contract may be renewed subject to satisfactory performance and availability of funding.

Qualification Required & Experience

Selection will be on a competitive basis and the following minimum qualifications,  experience  and competencies are required:

•   A minimum of a Bachelor’s degree in Business Administration, Modern Languages, or related field from a recognized university supplemented with a Diploma in Secretarial Studies;
•   A minimum of five (5) years’ experience as a secretary preferably in international organisations;
•   Ability to write and speak fluently in English and French languages;
•   Ability to work independently with little supervision with excellent interactive and interpersonal skills, and the  ability to work in  a multicultural environment;
•   Excellent computer knowledge  (Ms applications)

Location: Accra

How To Apply For The Job

Applications, quoting the reference ” Administrative Assistant,” including curriculum vitae with three (3) referees should be received at the address below by May 16, 2014.

The Human Resources Officer
Accra, Ghana

E-mail: IDEG-Dina Oppong (edsoffice@ideg.org);  copy e.gada@acbf.org

Closing Date: 16 May, 2014

“Qualified females candidates are encouraged to apply”

{Confidential,Tema,Full-Time, GH,N/A, N/A,29 Apr-2014};

Job Summary

Provide administrative support for day-to-day operations

•   Contract management
•   Liaising with suppliers
•   Purchasing office supplies
•   Ensure general maintenance of office equipment
•   Maintenance of asset register
•   Ensure general office maintenance
•   Effective filing of documents
•   Assisting with other duties

Qualification Required & Experience

•   First Degree in Business Administration
•   At least 2 years working experience
•   Smart, intelligent, proactive
•   Has excellent communication & interpersonal skills
•   Takes initiative

Location: Tema

How To Apply For The Job

Interested applicants should send their CV (not more than 2 pages) and cover letter to:-

hrasoaad@gmail.com

stating the position applied for in the subject line.

Closing Date: 29 April, 2014

{African Women’s Development Fund (AWDF),Accra,Full-Time, GH,N/A, N/A,29 Apr-2014};

The African Women’s Development Fund (AWDF) is a grant making foundation, which aims to support the work of the African women’s movement for peace, equality, sustainable development and social justice. AWDF, which is based in Accra, Ghana, requires the services of an astute, experienced, innovative, dedicated and dependable Administrative Assistant. Priority shall be given to female applicants.

Scope

Her responsibility shall be to assist the Human Resource Manager in providing administrative and HR services to the organisation to ensuring that AWDF’s operations are executed in an effective, accurate and up to date manner.

Responsibilities:

•   Resolves administrative problems by coordinating logistical complaints: receive, record and invite the relevant service provider to fix the problem
•   Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•   Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
•   Assist in procurement processes according to the organisation’s procurement policy
•   Maintain electronic and hard copy filing system
•   Maintain confidential records and files
•   Take minutes at meetings and distribute them 7 days after the meeting
•   Provide professional administrative support to supervisor during recruitment process – collate soft and hard copies of applications received; communicate interview schedules, etc.
•   Maintain and file applicant information in a structured way.
•   Coordinate logistical arrangements both in-house and external events according to laid down procedures (flight bookings, accommodation, venue, for board meetings; Organise information / board papers other organisational meetings.
•   Ordering and maintaining stationery and equipment supplies (checking quotations, wait for approval before purchases are made)
•   Renewal of permits , NGO recognition certificate and Filling of annual returns
•   Ensure effective and efficient filling of documents
•   Any other duties as may be assigned by the line manager

Qualification Required & Experience

Person Specification

•   Bachelor degree in HR/ Administration or its equivalents required
•   Minimum of  2 years of hands on administrative support experience
•   Proficiency in MS Word, MS Excel and MS Outlook a must
•   Knowledge of office administration and reasonable knowledge of Human Resource management
•   Knowledge of operating standard office equipment

Competencies required:

•   Must have excellent communication (oral and written ) and listening skills
•   Ability to speak and interact clearly and professionally
•   Ability to prioritise work and strong problem solving skills
•   Good research skills and attention to detail
•   Ability to work methodically, accurately, timely and neatly
•   Must be a team player with excellent inter personal skills
•   Experienced working with an international organisation and has cultural awareness (preferred)
•   Has good analytical skills
•   Extremely organised. Strong multi-tasking and time-management skills.
•   Can handle sensitive information with the highest degree of integrity and confidentiality.
•   Knowledge in ticketing is a plus.
•   Ability to work on one’s own with minimum supervision.

Location: Accra

How To Apply For The Job

Qualified candidates should send typewritten applications and a CV of not more than 3 pages to the:-

Human Resource Manager
African Women’s Development Fund (AWDF)
78 Ambassadorial Enclave
East Legon
P.M.B.CT 89
Cantonments Accra

Copies should be sent by email to:-

grace@awdf.org with ‘Administrative Assistant’ as the subject reference. Applications should reach AWDF no later than April 20, 2014.

Closing Date: 20 April, 2014

{Venus Allukin,Accra,Full-Time, GH,N/A, N/A,31 Mar-2014};

THE JOB Stationed in East Legon, Accra, and reporting to the General Manager – includes:

•   Provide general administrative support & office management
•   Monitor use of equipment, assets and logistics
•   Monitor statutory requirement schedules – insurance, renewals, etc.
•   Support GM in matters of Staff requirements and benefits
•   Manage basic correspondence and reception duties

Qualification Required & Experience

THE APPLICANT Should be:

•   Professional Certificate holder/DBS/HND/Fresh Degree
•   Multi-skilled, with the potential to grow in the job and with company.
•   Adequate post-qualification experience or familiarity with basic administrative duties is a plus.
•   A licensed and competent driver (optional).

Location: Accra

How To Apply For The Job

Forward your application and CV to: The General Manager,

adlconsultgh@yahoo.com

Closing Date: 02 March, 2014

•   Closing date for receipt of applications: 1 Week from date of advert
•   Only short-listed applicants will be acknowledged.

{Chemonics International,Accra,Full-Time, GH,N/A, N/A,28 Feb-2014};

Chemonics International Inc. seeks Administrative Assistant for the recently awarded five-year, USAID-funded Ghana Feed the Future Agriculture Policy Support (Ghana FtF-APS) Project.

The Ghana FtF-APS project aims to increase capacity of the government of Ghana, the private sector, and civil society organizations (CSOs) in evidence-based policy formation, implementation, research, and advocacy and in rigorous monitoring and evaluation of agricultural programs under the Medium Term Agriculture Sector Investment Plan.

The Administrative Assistant will provide executive-level administrative support to the Ghana FtF APS management team and assist the project’s Office Manager to ensure the smooth conduct of project operations.

Specific Tasks and Responsibilities

•   Maintain administrative systems, including communication logs, filing systems, and budget trackers
•   Follow up with project stakeholders, prepare project correspondence, file hard-copy correspondence, and facilitate communication between the project office and Chemonics home office
•   Manage schedules and appointments for project’s leadership team, in particular the chief of  party
•   Format reports and presentations using appropriate computer software and assist in the  production of reports and presentations
•   Help coordinate procurement process, order supplies for the office, and track inventory
•   Aid in project financial matters, coordinating invoices from subcontractors and assisting with financial reporting for project grantees
•   Assist technical staff in arranging travel, hotel accommodations, and customs expeditors for project-related travel
•   Coordinate logistics for project events, including conferences, workshops, and training events
•   Record meeting minutes at project staff meetings, mail documents as need to the home office,  and perform other office tasks as necessary
•   Other duties within the scope of the role and responsibilities of the position as directed by the
supervisor

Qualification Required & Experience

•   Professional certificate or Bachelor’s degree in Business Administration, Project  Management, Communications, Hospitality Management, or a related field 2+ years of professional work experience with a Ghanaian or international organization,  preferably working on a USAID or other donor-funded project or program

In addition, candidates for all positions should demonstrate the following common qualifications:

•   Excellent organizational and task management skills
•   Ability to communicate clearly and effectively
•   Demonstrated leadership, versatility and integrity
•   Fluent written and spoken in English

Location: Accra

How To Apply For The Job

In addition, all candidates must demonstrate fluency in written and spoken English and excellent organizational and communications skills. We are looking for individuals who have a passion for making a difference in the lives of people around the world. Instructions: Send electronic submissions to:-

recruit-ghanaftfaps@outlook.com

Closing Date: 07 February, 2014

•   Please include the name of the position for which you are applying in the subject line of your email.
•   Please include a cover letter/expression of interest and a complete curriculum vitae showing your professional work experience and education history. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

Administrative Assistant wanted for immediate employment.

Job Summary

•   Provide administrative assistance to management.
•   Act as liaison between company and state institutions

Qualification Required & Experience

•   HND minimum
•   Minimum of 1 year experience in relevant field

Abilities and Skills:

Excellent knowledge in Microsoft Office

Location: Accra

How To Apply For The Job

Please send CVs and applications to:-

recmg_13@hotmail.com

or call:

0302-244594  /  0544-342509

Closing Date: 27 December, 2013