Posts Tagged ‘Administrative Jobs in Ghana’

Job Vacancy For Administrative Officer (Tema)

Posted on: November 27th, 2015 by Ghana Jobs

{Confidential,Tema,Full-Time, GH,N/A, 5 years,01 Dec-2015};

A reputable manufacturing company at Tema Light industrial Area is seeking a vibrant business minded person with superior skills to join its team to achieve its corporate objectives and goals as an:- Administrative Officer

The successful candidate shall provide efficient administrative support within the company’s framework of policies and work procedures.

Qualification Required & Experience

•   Private Secretary Certificate
•   Five(5) years relevant work experience


•   Very good knowledge is Microsoft Office Suite
•   Excellent Oral and written Communication skills
•   Good Interpersonal and Teamwork Skills
•   Sound knowledge in ISO 9001 and 14001 (Quality & Environmental Systems) and Safety, Health and Occupational issues

Location: Tema

How To Apply For The Job

If you have the required qualification and experience and wish to pursue a career with a manufacturing company, attach your current CV including two professional references and email it to:-

Closing Date: 01 December, 2015

Job Vacancy For Administrative Officer At BASICS International

Posted on: November 23rd, 2015 by Ghana Jobs

{BASICS International,Accra,Full-Time, GH,N/A, N/A,21 Dec-2015};

BASICS International, has been in existence for 15 years, provided much need social services to woman and children in Ghana.    Our mission to ensure young girls stay in school, a boarding house has been developed to help them stay focused, and have an environment that promotes good value, moral and conducive learning environment.

Job Summary

The overall description of this position is to serve in an administrative role, to ensure the day to day operation of the organization run efficiently.  Reports directly to Executive Director and Programme Manager.

The below noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

General Administrative Duties

Receive all incoming calls and visitors, and direct to proper channel
Handle Administrative duties which includes, but not limited to:

•   Typing Correspondences (Microsoft Word)
•   Updating Databases (Microsoft Excell)
•   Basics Bookkeeping ( will be trained to use Quickbooks)
•   Making photocopies
•   Procurement of supplies
•   Human resource related activities

Attend Meeting and Run errands

•   Attend meeting, or represent organization when needed.

Qualification Required & Experience

•   Must be able to read and write ENGLISH fluently.
•   Must be able to articulate themselves in any situation
•   Must be able to speak GA
•   Must be computer literate ( Microsoft Word, Excel)  ( will be tested)
•   Must be able to multi task, take instructions, orders, and criticism
•   Able to work long hours with endurance.
•   Be creative ( in thinking and in actions)
•   Assertive, and show signs of leadership
•   Have a great memory
•   Wiling to work as  team player; and in any capacity needed.

Location: Accra

How To Apply For The Job

•   This is an  ENTRY LEVEL position; therefore those with higher degrees SHOULD NOT APPLY.
•   Send an introduction letter ( ONE PAGE ONLY) outlining the skills you have that validates your qualifications for this position.    Include a PHOTO of yourself.
•   PLEASE mark the SUBJECT of the EMAIL;   ADMIN/ YOUR NAME  (
•   Upon submitting your application you will be instructed to fill out an application online.

Candidates should send their resumes to:

Closing Date: 21 December, 2015

Job Vacancy For Administrative Officer At Ecowas Commission (Abuja, Nigeria)

Posted on: October 30th, 2015 by Ghana Jobs

{Ecowas Commission,Abuja-Nigeria,Full-Time, GH,Bachelors Degree, 5 years,04 Dec-2015};

•   Department: Specialised Institution
•   Directorate: Administration and Finances
•   Grade: P3/P4
•   Annual Salary: USD 36,901 – USD 51,637
•   Supervisor: Head of Administration and Human Resources Division
•   Reference: ECW-CCJ/AO-P/005/2015
•   Duration: Permanent

Duties and Responsibilities

•   Directly responsible to the Head of Administration and Human Resources Division.
•   Coordinates specific tasks assigned to various sections;
•   Responsible for managing and monitoring of movable and immovable assets of the Court and files relating to job security;
•   Responsible for processing issues relating to insurance policies;
•   Participate in the preparation of basic documents for budgetary sessions and internal and inter-institutional technical committee meetings;
•   Performs all other duties related to the functions of the position.

Qualification Required & Experience

•   Must have Bachelor’s degree or its equivalent in Administration or management;
•   Must have at least five (5) years post qualification professional experience in the field of administration or management;
•   A Higher degree will reduce the number of years experience by two (2) years.
•   Must have a good knowledge of computers, especially research on the internet, electronic communication, word processing through standard software;
•   Must have a good aptitude for analysis and synthesis, organizational skills and good ability to work as a team in a multicultural environment;
•   Ability to set priorities, and work within a schedule;
•   Ability to work under pressure, juggle tasks and meet deadlines;


Applicants must not be over 50 years of age at the point of recruitment.


Applicants must be fluent in one of the official languages of ECOWAS: English, French and Portuguese. A working knowledge of another would be an advantage.

Location: Abuja, Nigeria

How To Apply For The Job

Applicants may use the application form to apply indicating the position(s) they are interested in.

Interested candidates should download the application form, fill it and send it together with their CV as an email attachment to the following email address:

•   Applicants should indicate in the body of their forwarding mail, the title(s) of the position(s) they are applying for.
•   Applicants experiencing difficulties sending their application with a hotmail or windows live email account should forward their application via other mail providers such as Gmail, Yahoo, etc. Applicants may also call +2349020946554 for further information.
•   Applicants may also call +2349020946554 for further information. Please call this number from Monday to Friday between 9AM and 5PM (GMT+1).

Closing Date: 04 December, 2015

Job Vacancy For Administrative & Compliance Officer

Posted on: October 27th, 2015 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,HND / Degree, N/A,10 Nov-2015};

A fast growing real estate development and civil engineering company located in Pokuase has vacancy for the following position:- Administrative & Compliance Officer

Job Summary

•   Ensuring compliance to the established policies and procedures with regards to construction and finishing of houses
•   Ensuring that houses are built to clients specifications by liaising with the Constructions Team
•   Liaising with the clients to ensure all specifications are correctly recorded on their schedules
•   Ensuring that payments are met timely by both clients and mortgage companies
•   Handling client enquiries

Qualification Required & Experience

•   First Degree, HND in Business Management or related
•   Pleasant Personality, Good Communication and Organizational skills

Location: Pokuase, Accra

How To Apply For The Job

Qualified persons should send their application and CV to:-

The Recruiter,
P.O.Box WY 620,
Kwabenya Accra

or email us:-

Closing Date: 10 November, 2015

Job Vacancy For Senior Administrative Officer At United States Pharmacopeia-Ghana (USP-Ghana)

Posted on: October 22nd, 2015 by Ghana Jobs

{United States Pharmacopeia-Chana (USP-Ghana),Accra,Full-Time, GH,Bachelors Degree, 5 years,30 Oct-2015};

The United States Pharmacopeia-Ghana (USP-Ghana), which is home to The Centre for Pharmaceutical Advancement and Training (CePAT) involved in quality control testing of pharmaceuticals, provision of training and consulting services for Medicines Regulators and pharmaceutical Manufacturers in Sub-Saharan Africa, intends to employ dynamic and results- oriented individuals for the following full-time position in Accra, Ghana:

Job Summary

•   Provide administrative support to vice president (USP-Global health Impact Programmes-Africa), at the CePAT center in Accra, help process invoices for payments to vendors, liaise with Human Resources department at HQ, write correspondence and conduct general office administrative support.

Qualification Required & Experience

•   Bachelor’s degree and 5 years of responsible professional experience preferred or an equivalent combination of training and experience.
•   Experience in the pharmaceutical industry and Human Resource support a plus.
•   Familiarity with scientific/technical terminology a plus.

Location: Accra

How To Apply For The Job

Apply Online:

An application letter indicating the position you are applying for and your CV.

Closing Date: 30 October, 2015

Job Vacancy For Administrative Officer At West African College of Surgeons

Posted on: October 14th, 2015 by Ghana Jobs

{West African College of Surgeons,Accra,Full-Time, GH,Bachelors Degree, 2 years,23 Oct-2015};

Applications are invited from suitably qualified candidates for appointments into the following posts in Accra, Ghana Office.

Qualification Required & Experience

•   Bachelor’s Degree in Humanities/Social Sciences
•   Minimum of two years cognate experience
•   Must be Computer literate
•   Must have excellent communication skills
•   Must not be above 30 years of age

Location: Accra

How To Apply For The Job

Interested candidates should apply in writing with 10 copies of Application Letters, Credentials. Curriculum Vitae, Certificates, Letters of reference from 3 Referees to be submitted to the:-

Administrative Secretary,
West African Post graduate Medical College,
University of Ghana Medical School
Accra. Ghana,

All documents should also he scanned and sent by e-mail to:-

The post applied for should be written on the top right Side corner of the envelope and the subject area of the e-mail

Closing Date: 23 October, 2015

Job Vacancy For Administrative Coordinator At Ghana College of Nurses and Midwives

Posted on: July 10th, 2015 by Ghana Jobs

{Ghana College of Nurses and Midwives,Accra,Full-Time,GH,Bachelors Degree,3 years,20 Jul-2015};

Position: Administrative Coordinator
Employment Type: Fulltime Position
Term: 1 year fixed term contract (opportunity for renewal)
Start Date: Immediately
Station: Ghana College of Nurses and Midwives- Westlands, Accra
Salary: Very Attractive
Reports to: PNEP Project Director

The Partnership
The SickKids-Ghana Paediatric Nursing Education Partnership (PNEP) is a Ghanaian and Canadian led effort to strengthen the capacity of Ghanaian institutions to educate health workers and reduce newborn and child mortality and morbidity, especially in underserved districts in Ghana. The purpose of the PNEP is to deliver specialized, paediatric education to nurses and midwives to improve the quality of care of children and their families.

The Role
Reporting to the Project Director and working closely with the PNEP Project Management and Professional Practice teams (in Ghana and Canada) to ensure efficient and effective operational roll-out of the PNEP, the Administrative Coordinator is responsible for providing daily project support by coordinating all administrative and logistical components related to communications, travel, finance, procurement, meetings and events.


•   Provides functional expertise in administrative practices and processes
•   Coordinates local and international travel arrangements, itineraries and overall project logistics (e.g. arranging meetings, booking space, etc) in alignment with the project work plan and as directed by the PNEP Project Manager
•   Coordinates complex meetings, teleconferences and videoconferences with multiple internal and external stakeholders, across time zones and makes associated travel arrangements
•   Coordinates large events while keeping within budget and timelines provided
•   Coordinates and administers  procurement of supplies, services and goods required for project activities (with guidance and approval of Project Manager)
•   Coordinates the support and provision of project tools, procedures  and equipment
•   Organizes and maintains project files, databases and resources
•   Supports and contributes to the compilation of project documentation
•   Supports administrative aspects of the project budget (i.e. tracking, inputting and reporting on expenses)
•   Participates in regular Project Team meetings (in person and remotely) with the Ghana College of Nurses and Midwives and The Hospital for Sick Children, as well as project partners, stakeholders and committees; take and distribute detailed meeting minutes accordingly
•   Photocopies materials and data entry as required
•   Provides administrative support to PNEP committees and working groups as required
•   Works with the Project Team to establish procedures and standards to capture project  issues, risk, change, and information management
•   Works with Project Team to develop and manage tools/support functions for planning, tracking, reporting, communications and quality management
•   Fulfills other PNEP administrative functions as prescribed by the Project Manager and/or Director
•   Communicates ideas for improving administrative project processes with a positive and constructive attitude
•   Serves as an active member of the GCNM core staff team by participating in  team meetings and keep colleagues appraised of developments in project as appropriate
•   Fulfills requirements of internal staff management processes including performance reviews, supervisory meetings

Qualification Required & Experience

•   Bachelor’s degree with a focus in business or administration (or equivalent post-secondary education) preferred
•   3-5 years administrative experience
•   Expert knowledge in Microsoft Office and Project Tools (i.e. Word, Excel, PowerPoint)
•   Excellent verbal and written communication skills
•   Excellent multi-tasking skills with the ability to plan, set priorities, meet deadlines and work confidently under pressure
•   Excellent organizational skills and ability to coordinate activities for self and others effectively
•   Excellent problem-solving and analytical skills
•   Ability to effectively and accurately capture meeting meetings, identify action items and communicate next steps
•   Ability to work as a productive and contributing member of a project team, while building, enhancing and maintaining stakeholder relationships
•   Ability to manage completing priorities, organize workload accordingly and work under pressure to meet tight deadlines
•   Ability to work collaboratively with a wide range of internal and external stakeholders on an international project, and remain adaptable to different cultural values and various working styles
•   Approachable manner, proactive work ethic and drive to see tasks through from start to finish
•   Self-directed and detail-oriented with a methodological approach to work


•   Demonstrated interest or experience working in community/public health, global child health, international development or capacity building
•   Knowledge of the Ghanaian health care sector, MOH/GHS policies and operating procedures
•   Knowledge of project management processes and the project management life cycle
•   Experience using shared online document libraries

Location: Accra

How To Apply For The Job

Send all CV’s, other relevant documents and application letters to:-

Closing Date: 20 July, 2015

Job Vacancy For Administrative Management Assistant At American Embassy

Posted on: June 24th, 2015 by Ghana Jobs

{American Embassy,Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

The U.S. Embassy in Accra, Ghana is seeking an individual for the position of ADMINISTRATIVE MANAGEMENT ASSISTANT in the Public Affairs Section (PAS) of the Embassy.


•   The incumbent serves as the senior Locally Engaged Staff (LES) administrative and financial management
advisor in the Embassy’s Public Affairs Section (PAS), which operates one of the largest cultural,
educational and youth exchange programs in sub-Saharan Africa. S/he collects data and prepares reports
in coordination with the Embassy’s Financial Management Center (FMC). In addition, the incumbent
coordinates all PAS administrative activity, with the exception of receiving and the full range of
procurement. S/he is also responsible for coordinating or completing administrative documents regarding

•   Under the supervision of the Public Affairs Officer (PAO), the incumbent provides the operating data on
financial and administrative feasibility of Public Diplomacy (PD) activities (including the IIP/IRO, ECA,
PEPFAR PD, and ECA/Educational Advising activities), to support PD activities under the Mission
Strategic Performance Plan. S/he analyzes business processes to administer grants, process advance and
voucher payments to invitational travelers, PAS staff, sub-cashier collections as assigned, to streamline
PAS activity and to ensure the timely administration of funds and purchases in support of PD press,
exchange, education and program activities. In coordination with PD program assistants, s/he coordinates
all logistical support for PD academic exchanges, grantee travel, program travel, U.S. expert travel,
program implementation and program monitoring and evaluation.

(a) Budget Analysis and Financial Management Duties:

•   Responsible for the formulation, presentation and execution of total PAS budget; utilizing analyses of
financial status and knowledge of previous trends, forecast surpluses and deficits within the PAS salaries
and expenses appropriation, travel, training and other principal accounts; develops, prepares and examines
budget and cost estimates for projects and reviews all major budget concerning PAS operations.

•   Submits to the PAO, quarterly financial plan, a report on breakdown of recurring operating cost and
discretionary funds available for use; advises PAO on projected spending, prepares spending breakdown
for events based on past activities and knowledge of the local market. Maintains travel and representation
cuff records; and reviews monthly status report of fund and obligation reports.

•   Prepares purchase orders, vouchers, and petty cash records and obligation patterns; prepares replenishment
vouchers and request replenishment checks.

•   Reviews the Advice of Allotment (AOA) cables/report monthly and keeps cuff records of all operating
increases and decreases; advises the PAO on funds availability during annual operational planning;
reviews workload counts and reports to ensure accuracy responsible for initiating procurement request for
purchase of office equipment.

(b) Administrative Duties :

•   Incumbent is the senior LES advisor to the PAO and other U.S. Foreign Service officer in PAS on
necessary logistics funding for special events. Directs and coordinates administrative logistics of PAS
cultural events, lectures and conferences. Establish schedule for events and ensure that payments are made
on schedule and that adequate supplies are on hand. Identifies and flags problems to the PAO and makes
recommendations for solutions.

•   Acts as a liaison with Embassy management office and subsections and ensures that requests for services
are met in a timely manner.

•   Coordinates both in-country and international travel arrangements for the PAO and Locally-Employed
staff. Supervises all travel arrangement for other official visitors; assists with hotel reservation, airline
ticket purchases, transportation, honoraria, per diem, visas and accommodation exchanges.

•   Maintains the post’s unclassified administrative subject files; prepares documentation and monitors all
PAS grants for local individuals and institutions. Ensures that grant financial and reporting milestones are
identified, tracked and performed in accordance with State Department regulations.

•   A copy of the complete position description listing all duties and responsibilities is available in
the Human Resources Office

Qualification Required & Experience

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

•   Two years of college in the major of business administration or accounting-related field is required.
•   A minimum of two years work experience in managing resources and programs and some experience with accounting for programs is required.
•   Level IV (fluent) English, written and oral is required. Must possess a high degree proficiency in both written and spoken English and must be able to present analysis and recommendations in clear written and oral formats. Language proficiency will be tested.
•   Knowledge of bookkeeping, travel planning and accounting is required. Experience in supporting events management or education programs is required.
•   Proven ability to use financial and accounting software to document and support business, program or project activities is required. Proven ability to work well as a member of a diverse team in high-pressure environment is required. Commitment to USG interagency collaboration and cooperation expected. Strong writing skills and excellent communication and facilitation skills is required. Proven ability to manage budgets is required.

Salary: GH¢28,111p.a. (Starting salary)

Location: Accra

How To Apply For The Job

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Copied at:

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References


1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the
Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the email address.:-

This is the preferred means of applying for a position with the American Embassy.



Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra


Telephone: 0302-741000
Fax: 0302-741389

Closing Date: 06 July, 2015


Job Vacancy For Administrative Manager

Posted on: July 17th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,29 Aug-2014};

An agro commercial company requires to fill the following vacancy:- Administrative Manager

Location: Accra

How To Apply For The Job

Eligible applicants are to apply with CV’s, through the contacts below:

Closing Date: 15 August, 2014

Job Vacancy For Administrative Manager At Axim Beach Resort (Western Region)

Posted on: January 9th, 2014 by Ghana Jobs

{Axim Beach Resort,Western Region,Full-Time, GH,N/A, N/A,31 Jan-2014};

A reputable beach resort in the Western Region of Ghana has vacancy for the following position:- Administrative Manager

Qualification Required & Experience

•   Computer literate experienced

Location: Accra

How To Apply For The Job

Interested individuals should submit their curriculum vitae to:-

Closing Date: 23 January, 2014