Posts Tagged ‘Executive Assistant Jobs in Ghana’

Job Vacancy For Executive Assistant

Posted on: September 7th, 2017 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,Degree, 1 year,15 Sep-2017};

A new media network with interest in print, radio and television is seeking to recruit a Executive Assistant.

The Executive Assistant (EA) is responsible for managing the Executive Directors office and providing the necessary support for efficiency and effectiveness of the organisation.

The EA will be working closely with other members of the team and should be capable of managing some parts of the human resource processes and must possess some skills in events management and promotions

As the organisation grows the incumbent will be responsible for developing and overseeing the implementation of administrative and management policies for the organization

The Executive Assistant will work closely with the existing team and participate creatively and cooperatively in advancing the overall purpose and vision of the organization

Responsibilities include:

• Manage the Executive Directors office
• Assist the Executive Director in running an efficient and effective itinerary
• Work closely with other Directors and managers in ensuring a coordinated office work environment
• Perform human capital, administrative and office functions
• Carry out research as needed by the Executive Director
• Preparing business proposals
• Assist in the conceptualizing and management of events and play a proactive role in presentations / sponsorships acquisition

Qualification Required & Experience

• Minimum qualification of a degree in any field
• At least 1 year experience in an administrative or marketing environment
• Excellent command over the English language. Both oral and written
• High level of self-belief and confidence
• Excellent computer and presentations skills
• Ambitious, goal oriented and independent minded
• Presentable

Location: Accra

How To Apply For The Job

Interested candidates should send their CV together with a one page write up on why you should be considered for the position:

[email protected]

Closing Date: 15 September, 2017

Job Vacancy For Executive Assistant (Tema)

Posted on: November 30th, 2015 by Ghana Jobs

{Confidential,Tema,Full-Time, GH,Degree, 6 years,07 Dec-2015};

A rapidly growing manufacturing company located in Tema, comprising Kitchenware and Roofing products subsidiariesis looking for highly experienced and motivated people to Plan, Direct and Control the divisional activities.

Job Purpose

To provide Administrative Assistance to the Group Chief Executive and liaise with the Board Secretary in relation to Board meetings

Responsibilities

The successful candidate shall:

•   Shall assist the Group Chief Executive in submission of corporate reports to the Board
•   Shall be actively involved in the planning and delivery of the Group’s business strategy
•   Shall represent the Group’s externally as may be required
•   Shall coordinate various high level activities with senior executives within the Group as well as External Professional Advisors
•   Monitoring and tracking agreed targets and timelines in the submission of departmental and sectional reports
•   Collating of departmental report and additional data necessary  to generate the corporate reports
•   Generating the corporate reports and discussing with the Group Chief Executive

Qualification Required & Experience

•   University Degree or its equivalent in Business Administration with a minimum of six(6) years working experience
•   Relevant Post-graduate qualification or MBA will be an added advantage

Technical

•   Proficiency in the use of Microsoft office and other software packages

Personality

•   Shall exhibit a high level of professionalism and corporate documents and information
•   Ability to relate effectively to people at all levels
•   Highly self motivated, dynamic and brisk
•   Ability to work to meet timelines, with minimal supervision

Age: Not below 35 years

Location: Tema

How To Apply For The Job

Applicants must submit application letter together with curriculum vitae with two(2) references and copies of relevant certificates to the address below:-

The General Manager
P.O.Box CO 1817,
Tema

or email to:

[email protected]

Closing Date: 7 December, 2015

Job Vacancy For Executive Assistant to the CEO / Office Manager

Posted on: August 4th, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2015};

We are a Consortium of visionary, ethical, built environment Consultants with interest in Pharmaceuticals and are about to expand into Energy and other Heavy Engineering sector. We now seek to recruit qualified and competent personnels in the following areas:- Executive Assistant to the CEO / Office Manager – Job Code: Consult01

Qualification Required & Experience

•   Minimum qualification should be a BSc, or BA Business Administration / Management, Management Studies or B.Com with 5 years of relevant post qualification work experience.
•   An MBA will be an advantage as well as good appreciation Finance and HR Management
•   Good interpersonal, communication and writing skills with ability to work under pressure and long hours is a MUST
•   Part professional qualification such as ICSA will be and added advantage

Location: Accra

How To Apply For The Job

Interested candidates should email a covering letter, curriculum vitae, copy of certified certificates, name and addresses of referees to:-

[email protected]

Please indicate Only the Job Code in the Subject of your application by email.

Closing Date: 11 August, 2015

Job Vacancy For Executive Assistant

Posted on: June 9th, 2015 by Ghana Jobs

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

A Real Estate company in Accra is seeking to recruit individuals who are highly focused, self-motivated, innovative, results-oriented and with excellent people management skills to fill the following vacant position:- Executive Assistant To Managing Director

Location: Accra

How To Apply For The Job

Interested applicants are to submit their detailed CV to the email address:-

[email protected] / [email protected]

Closing Date: 22 June, 2015

Job Vacancy For Executive Associate At Fhi360

Posted on: May 21st, 2015 by Ghana Jobs

{Fhi360,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Under the direct supervision of the Chief of Party, the Executive Associate will provide full range of executive level office management functions in support of the Learning Senior Management Team to ensure proper provision of executive lelvel services. Apart from support to the Senior Management Team, the Executive Associate will provide administrative and logistical support to Learning staff of the project visiting Accra.

Key Responsibilities:

•   Manages all communications in the office of the Chief of Party
•   Maintains a full range of files relating to the activities and functions of office of the Chief of Party, Deputy Chief of Party and other Senior Management Team
•   In collaboration with the technical team, prepare and update calender of selected activities by month.
•   Update monthly activity and responsibility chart in collaboration with the Senior Management Team
•   Maintain appointment calenders, arrange logistics for meetings
•   Take dictation and prepare/ drafts letters, memoranda and fax/e-mail communications of the Chief of Party and Deputy of Party
•   Receive visitors and answer inquiries from members of the public, governmental and non-governmental organisations.
•   Maintain project implementation plans, project Proposals, Agreements and other contract documents
•   Liaise between learning project and the FHI360 Ghana  country office an administrative issues including procurement and provision of all materials in the approved budget for the Learning Project.

Qualification Required & Experience

•   BA/BS degree in Business Administration or related field
•   A minimum of 8 to 10 years of recent experience as an Executive Assistant in a professional setting
•   Excellent administrative and organisational skills, attentive to details and high level of accuracy in work
•   Skilled in planning, organising and coordinating business activities, conferences and project events
•   Excellent multi-tasking and task prioritising abilities
•   Proficient in handling highly confidential matters with discretion
•   Adept to work independently with no or minimal supervision
•   Program management research, report writing and /or analyses
•   Excellent written, verbal, digital communication and interpersonal sklls
•   Prior project administration experience will be an advantage

Location: Accra

How To Apply For The Job

To apply for the position, send cover letter and CV to:-

[email protected]

Closing Date: 02 June, 2015

Specify clearly the position in your subject line. Due to the volume of applicants please be advised that only short-listed candidates will be contacted.

Job Vacancy For Executive Assistant To The High Commissioner At British High Commission

Posted on: May 19th, 2015 by Ghana Jobs

{British High Commission,Ghana,Full-Time,GH,N/A,N/A,30 May-2015};

VACANCY NOTICE NO – 21/15 ACC

•   POSITION: EXECUTIVE ASSISTANT TO THE HIGH COMMISSIONER
•   SECTION: ACCRA – CHANCERY
•   GRADE: B3 (L)
•   POSITION TYPE: 3 YEARS CONTRACT

The British High Commission (BHC) Accra works to support the UK Government’s foreign policy objectives in Ghana and has a vacancy for an Executive Assistant to the High Commissioner B3 (L).

The job holder will provide high level administrative support to the High Commissioner (HC) and Deputy High Commissioner (DHC) and engage with a range of key stakeholders in Ghana Government, other diplomatic missions, NGOs, UK Government departments as well as BHC Sections.

The High Commissioner is also non-resident Ambassador to Burkina Faso, Benin and Togo, and has wider regional responsibilities. The job holder will report to the High Commissioner.

The successful candidate would be expected to start in June or July 2015.

The main elements of the job include:

•   Managing HC’s and DHC’s diaries effectively and efficiently. Responding to invitations, liaising with other political and key stakeholders including at senior level
•   General office duties; Dealing with visitors, telephone calls, all general enquiries to the office
•   Managing the office information system, including paper and electronic record-keeping, gift and other registers
•   Responsible for assisting with the organising of programmes for official visitors coming to Ghana
•   Routine tasks on behalf of the wider High Commission including processing of the diplomatic bags
•   Liaising with Residence Manager and the High Commissioner’s wife on issues relating to functions, invitations, visitors and give support concerning guests list and social events. To act as a point of contact in the absence of the Residence manager concerning invitations to social events
•   Management of contacts databases and high priority invitation lists
•   Responding to and drafting routine correspondence
•   Arranging programmes for HC’s travel in Ghana and overseas including producing expense claims
•   In HC’s and DHC’s absence (leave/official travel) to manage the office (ie inbox, diary, calls, letters) ensuring that the relevant people are informed/represented etc
•   Line management of front of house receptionists and Residence Manager
•   Managing BHC’s internal communications, including the production of a quarterly newsletter
•   Support the governance of key posts boards and some cross-cutting High Commission programmes

Qualification Required & Experience

The skills/attributes of the successful applicant should include:

•   Prioritising in a fast-paced work environment, assuming responsibility for tasks with minimum supervision and delivering to deadlines
•   Strong self-organisation, the ability to be flexible and resilient
•   Being an excellent team player
•   Communication and influencing skills, including excellent drafting and proof-reading in English, including records of meetings
•   The ability to maintain high-level contacts with UK Government departments, Government of Ghana offices, BHC staff, members of other diplomatic missions as well as members of the public
•   Feeling comfortable dealing with sensitive issues, and therefore the ability to be highly ethical and discreet
•   Strong IT skills using Microsoft software
•   Knowledge of the UK and of UK Government structures would be an advantage
•   Good written and spoken French would be a distinct advantage

Key competences required:

The British High Commission staff work according to the UK Civil Service Competency Framework relevant to each job. The competences required for this job are:

•   Making effective decisions
•   Delivering a quality service
•   Leading and communicating
•   Collaborating and partnering

The successful applicant will need to:

•   Undergo a rigorous security clearance process. Confirmation of appointment is subject to the awarding of security clearance observe the UK Foreign and Commonwealth Office’s diversity and equality policies show some flexibility over working hours, as they may on rare occasion be unsociable

Salary: GHS 3,045.00

Location: Accra

How To Apply For The Job

Information for applicants

•   The monthly salary for this position is GHS 3,045.00 plus access to performance-related pay.
•   The British High Commission’s conditioned working hours are 35 hours per week (net) and staff are entitled to 26 days paid leave per year plus 13 public holidays. Staff also benefit from medical cover and access to learning and development opportunities.
•   The appointment will be offered on a one year contract and subject to the satisfactory completion of a probationary period. Thereafter, the appointment will be renewed for periods of 3 years, subject to satisfactory performance, by mutual agreement.

NOTE:

•   All applicants must be legally able to work in Ghana with the correct visa/status or work permit.
•   The successful applicant will demonstrate that they meet the requirements under Ghanaian law to work in Ghana.
•   The British High Commission in Accra is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
•   Staff recruited locally by the British High Commission in Accra is subject to Terms and Conditions of Service according to local Ghanaian employment law.
•   Reference checking and security clearances will be conducted.

If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful.

Note: Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply
Applicants should submit a short (1 page maximum) cover letter stating why they are a suitable candidate for the position along with a copy of their CV and attached application form.

Internal applicants should submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to Human Resources, by email:

[email protected]

Closing Date: 02 June, 2015

•   The closing date is the 2nd June 2015 and no further applications will be accepted after that date. Only electronic applications will be accepted.
•   All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 20/15 ACC and the position you are applying for.
•   Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 20/15 ACC, and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

More information about the work of the British High Commission in Ghana can be found at  http://ukinghana.fco.gov.uk/en/ and the work of UKTI can be found at  https://www.gov.uk/government/organisations/uk-trade-investment

Job Vacancy For Executive Assistant At Millennium Development Authority (MiDA)

Posted on: March 13th, 2015 by Ghana Jobs

{Millennium Development Authority (MiDA),Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

The Government of Ghana was declared eligible for a poverty reduction grant from the Millennium Challenge Corporation (“MCC”), a United States Government Agency. In connection therewith, the Government submitted Concept Papers to MCC, and after a successful outcome of due diligence, and the availability of funds, has resulted in a Compact between the Government and MCC pursuant to which MCC would provide a five-year, multimiHion dollar poverty reduction grant to the Government of Ghana (a “Compact”). The Millennium Development Authority (MiDA) will be responsible for the management of the implementation of the Compact. Subject to the terms and conditions of the Compact, related agreements, and the availability of funds, the Government intends to use a portion of the funds provided through the Compact to procure professional personnel in MiDA to assist the Government with the management and implementation of the Compact programme in a transparent, timely, effective, efficient, results-oriented and fiscally sound manner.

Job Description

The Millennium Development Authority (MiDA) is therefore seeking to engage qualified persons for the following staff position in the MiDA, on a fixed term contract of five years, renewable yearly. Unless otherwise stated, all posts are based in Accra.

Roles and Responsibilities:

•   Provides executive support to the Chief Executive Officer (CEO), including managing the CEO’s appointments, preparing correspondences, completing reports, arranging travel plans, itineraries and agenda and compiling documents for meetings-
•   Researches, prioritises and follows up on incoming Issues and concerns, and compiles data as required.
•   Attends executive and management meetings, prepares agenda for such meetings and prepares and transcribes minutes.  Also follows up on actions required on various Issues.
•   Performs basic administrative and clerical tasks in the office of the CEO
•   Prepares reports and presentations for the CEO.
•   Undertakes special projects as assigned by the CEO.
•   Assists in the maintenance of Office Policies and Procedures as required.
•   Builds and maintains organisational system for records and files in the office of the CEO.
•   Establishes and maintains contact database and relationship management.

Qualification Required & Experience

•   Bachelor’s degree plus four (4) years relevant experience.
•   Familiarity with Engineering content materials and understanding of principles of project management.
•   Experience in the preparation, documentation and management of internal and external correspondences and materials.
•   Proficiency in the use of office software such as Microsoft Office.
•   Excellent written and verbal communication skills and report writing skills.
•   Ability to exercise good Judgement and to work independently.
•   Ability to maintain confidentiality.

Location: Accra

How To Apply For The Job

Applications should be sent by e-mail addressed to:-

[email protected]

Citizens from any country will be considered, however, preference will be given to applicants with extensive working experience, knowledge of and/or living in Ghana. Knowledge of the Ghanaian economy, financial systems, development plans, priorities, interventions and programmes is highly valued. To receive consideration, applicants must include

i. their curriculum Vitaeof not more than (four) 4 pages stating their qualifications and experience, providing three professional references, contact phone number(s) and e-mail address(es) by which they can easily be reached,
ii.   a cover note (one page maximum) explaining what the applicant envisions as the challenges of the position applied for and how their experience and education would allow them to meet those challenges.

For further details on the roles and duties of the post, especially with regard to the principal accountabilities, applicants are advised to look at the MiDA website at www.mida.gov.gh/compact2
Applications must be sent by e-mail addressed to the job code shown against each post and must be received by MiDA no later than midnight on Monday, March 30, 2015.

Closing Date: 30 March, 2015

All applications will be treated in the strictest confidence. Telephone and fax enquiries on submitted applications will not be entertained. Only applicants selected for interviews will be contacted.
Shortlisted applicants may be required to attend a number of screening interviews

Job Vacancy For Executive Assistant At Integritas

Posted on: March 3rd, 2015 by Ghana Jobs

{Integritas,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

Key Responsibilities

•   Anticipate needs, think critically and offer solutions to challenges/problems
•   Carry out informed research on the above-mentioned areas
•   Successfully multitask on assigned projects without direct supervision
•   Organise administrative activities directly related to the above
•   Facilitate personal correspondence and schedules of our client
•   Communicate and handle incoming and outgoing electronic communication on behalf of our client
•   Assist our client with the preparation and presentation materials on the above-mentioned areas
•   Review and summarise varied reports and documents, prepare background documents and outgoing mail as necessary
•   Prioritise and manage multiple projects simultaneously and follow through on issues in a timely and effective manner
•   Arrange travel schedule and reservations for our client and stakeholders as required
•   Open, sort and distribute incoming correspondence including faxes and e-mail
•   Prepare responses to correspondence containing routine enquiries
•   Record, transcribe and distribute minutes of meetings
•   Ad hoc duties that may be assigned occasionally or as and when the need arises

Qualification Required & Experience

•   A minimum of a Bachelor’s degree in social sciences or related discipline
•   At least three (3) years relevant and progressive hands-on experience in a dynamic and professional environment

Knowledge, Skills and Competencies

•   The position requires a high level of integrity, as the candidate will be exposed to confidential and sensitive information
•   The ability to be extremely efficient, highly organised and resourceful and must be flexible and function well in a fast paced environment
•   Must be technologically versatile and savvy in the use of a cellular phone in the dispensation of his/her duties. Working knowledge of administrative procedures and systems such as managing files and records, stenography and transcription and other office procedures and terminology
•   Good knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammer in addition to communicating effectively (oral and written) in French
•   Ability to maintain a professional behaviour in all situations
•   Ability to withhold confidential information and communicate with tact
•   Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office suite
•   Great interpersonal and relationship building & nurturing skills

Location: Accra

How To Apply For The Job

To be considered for this role, you have to be a dynamic and positive-minded self-starter who has the capability to work autonomously to keep the operations of the office running smoothly. This position comes with a competitive salary package. Like to know more? Submit your current CV and a succinct cover letter to:-

[email protected]

Closing Date: 13 March, 2015

Job Vacancy For Executive Associate At Fhi360

Posted on: February 27th, 2015 by Ghana Jobs

{Fhi360,Ghana,Full-Time,GH,N/A,N/A,31 Mar-2015};

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff In the U.S. and around the world.

0ur commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the Individuals, communities and countries we serve-improving lives for millions. We seek qualified candidates for this position on a USAID-funded Ghana Partnership for Education: Learning project in Ghana.

Job Summary

Under the direct supervision of the chief of party, the Executive Associate will provide full range of executive level office management functions in support of the Learning Senior Management Team to ensure proper provision of executive level services. Apart from support to the Senior Management Team, the Executive Associate will provide administrative and logistical support to learning staff of the project visiting Accra.

Key Responsibilities

•   Manages all communications in the office of the Chief of Party
•   Maintains a full range of files relating to the activities and functions of office of the Chief of Party, Deputy Chief of Party and other Senior Management Team.
•   Update monthly activity and responsibility chart in collaboration with the Senior Management Team
•   Maintain appointment calenders, arrange logistics for meetings
•   Take dictation and prepare/drafts letters, memoranda and fax/e-mail communications of the Chief of Party and Deputy Chief of Party
•   Receive visitors and answer inquiries from members of the public, governmental and non-governmental organisations
•   Maintain project implementation Plans, Project Proposals, Agreements and other contractual documents
•   Liaise between the learning Project and the FHI360 Ghana Country Office on administrative issues including procurement and provision of all materials in the approved budget for the Learning project.

Qualification Required & Experience

•   BA/BS degree in Business Administration or related field
•   A minimum of 3 years of recent experience as an Executive Assistant in a professional setting
•   Excellent administrative and organisational skills, attentive to details and high level of accuracy in work
•   Skilled in planning, organizing and coordinating business activities, conferences and project events
•   Excellent multi-tasking and task prioritizing abilities
•   Proficient in handling highly confidential matters with discretion
•   Adept to work independently with no or minimum supervision
•   Program management research, report writing and/or analyzes
•   Excellent written, verbal, digital communication and interpersonal skills
•   Prior project administration experience will be an advantage

Location: Accra

How To Apply For The Job

To apply, please send cover letter and CV to:-

[email protected]

Specify clearly the position in your subject line volume of applicants please be advised that only short-listed candidates will be contacted.

Closing Date: 13 March, 2015

Job Vacancy For Executive Assistant At Cleaver House

Posted on: January 8th, 2015 by Ghana Jobs

{Cleaver House,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

Cleaver House requires Executive Assistant for immediate employment

Qualification Required & Experience

•   Applicant should have the necessary qualification

Location: Accra

How To Apply For The Job

If you are a qualified applicant then submit an application letter together with your CV and certificates to:-

The Human Resource Administrator
Cleaver House
P.O.Box 4837
Barnes Road
Accra

Or email:

[email protected]

Closing Date: 07 February, 2015