{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

A reputable company operating in the information technology sector requires a:- Executive Assistant

Qualification Required & Experience

•   Bachelor degree or Higher National Diploma (HND) with at least one year of experience in a similar role.
•   Candidates residing in Adenta and surrounding areas are preferred.

Location: Adenta, Accra

How To Apply For The Job

Interested candidate should send their CVs to Eric at:-

ericmensa200@gmail.com

Closing Date: 15 January, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,28 Jan-2015};

A reputable company seeks to employ the services of the following individuals to join its dynamic team.

Job Purpose

•   The companies under the umbrella of the  Group of companies are undergoing various activities as they go through the stages of business evolution
•   Thus the chairman is by the minute having to deal with a vast number of issues to enable him satisfy all the demands of these companies equally
•   To help him deal with this enormous task, the company has created the above position to help deal with majority of correspondences from all stakeholders to reduce the level of stress exerted on the Chairman by the day
•   The expectation therefore of the incumbent is to organize and manage the office of the Chairman in totality always seeking to promote the corporate image by representing the Chairman internally and externally, being a liaison between the Chairman, key executives and/or stakeholders and more especially, employees

Qualification Required & Experience

•   Minimum of a 1st Degree in Management and/or Office Management & Secretaryship or a related course, good interpersonal skills,  sense of responsibility and maintaining confidentiality, maturity, open-mindedness, meticulous and well presented.

Location: Accra

How To Apply For The Job

Interested applicants should forward their CVs & Application Letters via email to:-

shillohhealth@gmail.com  with the subject being the position being applied for.

Closing Date: 31 December, 2014

{UT Bank Ghana Limited,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

JOB PURPOSE

The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive Officer and other Senior Executives.

PRIMARY RESPONSIBILITIES

•   Manage the CEO’s / other Executives secretariat and selected mail correspondence, reviewing all items in detail and prioritizing as necessary. Providing full daily briefs to the CEO / other Executives relating to mail received and ensuring timely and adequate responses as per their direction.
•   Research, prepare and draft presentations for various CEO engagements.
•   Ensure the CEO is current on all issues within the Group, maintaining a keen focus on specific Subsidiary performances.
•   Research & prepare adequate briefing memos on all relevant matters or issues relating to the CEO’s / other Executives client (internal and external) calls or meetings.
•   Liaise effectively with all departments and Unit Heads across the Group, as well as with all other stakeholders on behalf of the CEO / other Executives.
•   Collate reports for Executive Management and Board Meetings, ensuring all relevant reports and documentation are available to support the CEO’s / other Executives participation.
•   General management of the Executive Office, including booking and setting up of the board room and filing.
•   Any other duties commensurate with the level of the position as may be directed by the CEO / other Executives within the company’s policies.

BEHAVIOURIAL COMPETENCIES

•   Ability to manage multiple conflicting priorities without loss of composure
•   Excellent analytical skills and a broad understanding of the business to effectively interpret and anticipate needs
•   Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction

SKILLS & KNOWLEDGE REQUIRED

•   Strong listening, verbal and written skills
•   Good interpersonal skills
•   Knowledge in Ms Word, EXCEL and Power point
•   Demonstrates an awareness of fundamental business principles as well as an
•   Understanding of the overall industry in which the business operates.
•   A Minimum of four (4) years post National Service experience in a similar role.
•   Working knowledge of administrative duties, executive report writing.
•   Bachelor degree in the Social Sciences.

Qualification Required & Experience

•   A Minimum of four (4) years post National Service experience in a similar role.
•   Working knowledge of administrative duties, executive report writing.
•   Bachelor degree in the Social Sciences.

Location: Accra

How To Apply For The Job

All qualified individuals are to submit their cover letter and CV to:-

jobs@utbankghana.com

The subject of the email must read APPLICATION: EXECUTIVE ASSISTANT.

Alternatively applications can be hand delivered at:-

UT Bank Head Office,
25B Manet Towers,
Airport City.

The envelop must be labeled as APPLICATION: EXECUTIVE ASSISTANT on the top right corner.

Closing Date: 14 October, 2014

Only shortlisted applicants will be contacted.

{Australian High Commission,Accra,Full-Time, GH,N/A, N/A,30 Jul-2014};

Job Summary

•   Manage appointment and transport schedule for Head of Mission.
•   Assist with arrangements for the Head of Mission’s travel in the region, including liaison in French and English with the offices of ministers and senior gov¬ernment officials.
•   Manage the Head of Mission’s correspondence.
•   Translate official documents into French when required.
•   Maintain and extend a network of contacts to support the Head of Mission’s work.
•   Assist in arranging major social functions for the High Commission, including large-scale events for several hundred people (eg. Australia Day). Prepare acquittal documentation for official events hosted by the Head of Mission.
•   Support the High Commission at official events, as directed.

Qualification Required & Experience

•   At least three years’ experience working as an executive assistant. Tertiary degree in any field desirable.
•   Demonstrated advanced ability to communicate in English and French effectively, both orally and in writing, including the ability to make effective and persuasive representations, secure appointments etc.
•   Demonstrated competence in a variety of written styles such as formal letters and diplomatic notes, e-mails and visits programmes.
•   High-level organisational and coordination skills (prioritise, meet deadlines and contribute effectively to work objectives), pro-actively identify issues of relevance, anticipate problems and suggest solutions.
•   Strong interpersonal skills and a proven ability to work both autonomously and collaboratively within a team. Ability to conduct business effectively with a range of clients, including senior representatives in the public and private sectors. Willingness to undertake other duties as directed. The Australian High Commission operates in a fluid and fast paced environment and needs maximum flexibility in its staff.

Location: Accra

How To Apply For The Job

Interested applicants should respond in writing with a short covering letter and a statement addressing their claims against the selection criteria for the position they are applying for, including specific examples of demonstrated experience.

Applications should be accompanied by a CV and copies of academic qualifications. Applicants must also provide contact details for two professional referees. Applications must not be longer than four (4) pages, including covering letter. If longer applications arc submitted only the first four pages will be considered.

Attractive remuneration packages will be offered to the successful applicants of each position. Hours of work and other conditions will be outlined during interview. Suitably qualified applicants may be offered a future position with the High Commission over the following twelve months.

Applicants are invited to apply by email to:- AccraHC.enquiries@dfat.gov.au specifying which position/s they are applying for. Separate applications are required for each position. Hardcopy applications will not be accepted.

Closing Date: 23 July, 2014

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jul-2014};

We are a customer-focused Electrical Appliance and Power equipment company, looking for experienced and results-oriented executives to join our top performing team.

Job Title: Executive Assistant

Main Duties and Responsibilities

•   Provide administrative support to the Managing Director
•   Up to date filing and managing office systems
•   Manage correspondence
•   Schedule meetings, appointments and manage electronic diary
•   Organise travel and prepare itineraries, etc

Qualification Required & Experience

•   Excellent organisational and communication skills
•   Minimum 2nd Class Upper Degree or HND in Administration or Secretaryship
•   2 years(min.) practical secretarial or administrative experience will be an added advantage
•   Proficient in Microsoft Office Applications
•   Ability to handle confidential documents and issues

Location: Accra

How To Apply For The Job

Please send your application and CV to:-

The HR Executive,
P.O.Box TA 26,
Taifa, Accra

Closing Date: 26 July, 2014

{Confidential,Accra,Full-Time, GH,N/A, N/A,30 Jul-2014};

The medical director of a Clinic and medical diagnostic company requires the services of the following: Executive Assistant

Executive Assistant:  To assist the medical director with all administrative and accounting duties

Qualification Required & Experience

•   HND Secretaryship and Management Studies
•   Diploma in Business Studies
•   Good interpersonal and leadership skills
•   Minimum of 3 years working experience

Location: Accra

How To Apply For The Job

Applicants should send their email to:-

rekrutbwc@gmail.com

or call:-

0265-940166 for enquiries

Closing Date: 24 June, 2014

{Integrated Packaging Systems (IPS),Accra,Full-Time, GH,N/A, N/A,30 Jun-2014};

Provide administrative support to the Sales Manager – West & Central Africa

•   Receive, direct and relay telephone messages and fax messages
•   Prepare and manage correspondence, travel schedule and calendar of the Sales Manager
•   Prepare office expenses report and maintain petty cash in liaison with the Dubai office
•   Maintain principals and customer database to improve tracking, reporting and customer service
•   Enter meeting reports into the CRM on behalf of the Sales Manager
•   Prepare and send weekly report on behalf of the Sales Manager
•   Prepare monthly expenses report on behalf of the Sales Manager
•   Order and maintain stationery and equipment supplies
•   Sort and distribute incoming post and organize and send outgoing post
•   Draft and prepare market research under supervision of the Sales Manager
•   Draft and prepare presentations under the supervision of the Sales Manager

Qualification Required & Experience

•   A minimum of a bachelor degree is required
•   A Secretarial or Office Admin qualification is desirable
•   Proactive and willingness to learn
•   Time Management
•   Customer Service
•   Computer Skills
•   Organizational Skills
•   Interpersonal Skills
•   Stress Resilient

Languages:

English: Proficient

French: Intermediary (spoken and written) – Proficient

Location: Accra

How To Apply For The Job

Please send CV with full contact details to:-

jules.muneza@ipsdubai.com

Closing Date: 28 June, 2014

The position is immediately available!

{Ghana AIDS Commission,Accra,Full-Time, GH,N/A, N/A,30 May-2014};

Objective of Position

•   Responsible for managing the Director-General’s Secretariat and serves as the personal assistant.
•   Performs administrative, managerial duties aimed at facilitating the efficient functioning of the office of the Director-General.
•   Duties and ResponsibilitiesMaintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities.
•   Receives and screens correspondence for the Director-General.
•   Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.
•   Prepares draft correspondence for the attention of the Director-General and sees to the efficient dispatch of the approved materials.
•   Arranges appointments for the Director-General and facilitates getting them honoured.
•   Receives guests on behalf of the Director-General in accordance with directives.
•   Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action.
•   Maintains the Director-General’s diary and keeps her/him informed of schedules timeously.
•   Provides secretarial services to the Director-General and sees to their efficient delivery and management.
•   Covers meetings of the Director-General as required and prepares Ihe
•   necessary documentation.
•   Sees to travel protocol arrangements for officers as directed hy the Director-General.

Qualification Required & Experience

•   Masters degree preferably in Administration (Public/ Business) or
•   Management Studies.
•   A minimum of three (3) years relevant working experience in administration and appreciable level of secretarial practice.

Or

•   A first degree preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.
•   Must have very good communication and interpersonal skills.
•   Must be highly proficient in the use of the computer and the internet.

Location: Accra

How To Apply For The Job

Applicants together with detailed CVs and copies of certificates are to be submitted to the address below:

The Director-General
Ghana AIDS Commission
4th Floor
Ghana Olympic Committee Building
Adjacent Ridge Hospital

Tel: 0302 919263 / 0302 919259

Email: info@ghanaids.gov.gh

Closing Date: 02 May, 2014

{Confidential,Accra,Full-Time, GH,N/A, N/A,28 Feb-2014};

A Micro Finance Company (Tier 2) located in Accra has vacancy for the following position: Administrative / Executive Assistants

Qualification Required & Experience

•   Have at least HND in secretary ship
•   Fully IT literate
•   Have worked at least 3 years as Secretary / Administrative Assistant to a CEO or Senior Management in a reputable organization
•   Must have excellent communication skills / human relations
•   Must demonstrate leadership qualities, fluent in English and ability to speak at least 2 Ghanaian languages
•   Age not more than 35 years

Location: Accra

How To Apply For The Job

Apply by submitting detailed CVs with three (3) references and passport pictures to:

ghanabase@yahoo.co.uk  or  tmsghana@yahoo.com

Closing Date: 23 February, 2014