Posts Tagged ‘Office Manager Jobs in Ghana’

Job Vacancy For Office Manager At ASA/WISHH

Posted on: October 1st, 2015 by Ghana Jobs

{ASA/WISHH,Accra,Full-Time, GH, Bachelors Degree, 5 years,13 Oct-2015};

Job Title: Office Manager
Employment Type: Permanent/Full Time
Organization: ASA/WISHH
Location:  Accra, Ghana

Job responsibilities

•   Assist the Chief of Party (CoP) and Deputy Chief of Party (DCoP) in scheduling appointments and keeping an office calendar for meetings, appointments, field visits, AMPLIFIES events, etc.
•   Scan, print, photocopy, format and file documents as directed
•   At the CoP’s request, prepare products as flow charts, GANTT charts, Power Point presentations, meeting minutes, etc., using various computer software packages (such MS project, MS Visio, Excel, Power Point)
•   Ensure that proper documents and folders are prepared for meetings and appointments as directed
•   Assist the Finance Officer on day-to-day financial matters: bookkeeping, maintaining accounting and finance records of in-country expenses, monitoring of obligations and spreadsheets containing current project expense data
•   Maintain complete records of recruitment processes, incl. adverts, SoWs, interview grids/scores, etc.
•   Request quotations from vendors/suppliers and keep copies as per ASA/USDA regulations
•   Provide reception services: ensure that visitors are greeted and directed to proper staff and serve guests with beverages and snacks as necessary
•   Book catering services as required for meetings, workshops entertaining visitors
•   Make trips to stores to replenish office supplies, fuel, etc.; run other errands as necessary and as directed by the CoP and DCoP;
•   Assist the Finance Officer in ensuring that all office bills (i.e. water, internet, telephone, etc.) are paid
•   Maintain a delivery log of all deliveries; work with office driver to maintain a vehicle log book
•   Maintain and update an inventory list and asset register
•   Assist with logistics, guests lists, RSVP for various AMPLIFIES events including conferences, workshops, presentations, high-level meetings with partners, etc.
•   Other duties as assigned by the CoP and DCoP

Qualification Required & Experience

•   Education: Associates or Bachelor’s required
•   Experience: 5 Years’ experience in bookkeeping and front office experience
•   Other: Knowledge of the Microsoft Suite required.  Knowledge of MS Project, MS Visio, Microsoft Publisher a plus.
•   Demonstrated integrity and accountability
•   Fined honed interpersonal skills, including tact and diplomacy
•   Ability to work with different clients, stakeholders and partners, and to deliver under pressure and tight deadlines
•   High degree of organization, punctuality and commitment
•   Fluency in English

Compensation: Commensurate with experience

Location: Accra

How To Apply For The Job

send electronic submission of resume including salary requirements to:-

[email protected]

Closing Date: 13 October, 2015

Interested individuals are encouraged to apply quickly as the applicant review and interview process will begin immediately.

Please write “Office Manager, Ghana” in the subject line. No telephone inquiries, please. Finalists will be contacted.  ASA is an Equal Opportunity Employer.

In accordance with Federal Law and U.S. Department of Agriculture (USDA) policy, World Initiative for Soy in Human Health (WISHH) is prohibited from discriminating in its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, or political beliefs. WISHH is an equal opportunity provider and employer.

Job Vacancy For Office Manager At Jhpiego

Posted on: May 20th, 2015 by Ghana Jobs

{Jhpiego,Ghana,Full-Time,GH,N/A,N/A,30 May-2015};

Jhpiego is an internationally recognized non-governmental organization focused on preventing the needless deaths of women and their families.

Job Summary

Jhpiego, an internationally recognized non-governmental organization focused on improving the health of women and families internationally and in Ghana is seeking qualified, skilled and highly motivated candidate to fill the position of Office Manager

The Office Manager is responsible for implementing and maintaining administrative systems and providing oversight and support to other departments and ensuring compliance with organisational policies, procedures, donor regulations and timely reporting

Qualification Required & Experience

•   Advanced degree in Business Administration, Management or equivalent experience
•   7+ years Administration or management experience
•   Demonstrated management skills
•   Experience in implementing procurement systems
•   Demonstrated high level of communication and relationship experience working with different vendors
•   Strong experience for maintaining equipment inventories
•   Proficient in MS Office especially Excel
•   Excellent communication skills including fluency in spoken and written English

Location: Accra

How To Apply For The Job

Please apply with a cover letter and detailed CV including three referees. Either email applications to [email protected]  or post applications to:

Jhiego
HR Department
PMB 18
Legon
Accra

Closing Date: 29 May, 2015

Job Vacancy For Office Manager At GIZ

Posted on: November 28th, 2014 by Ghana Jobs

{GIZ,Ghana,Full-Time,GH,N/A,N/A,28 Dec-2014};

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) seeks the services of an Office Manager

Job Description

•   Providing of administrative support to the program
•   Meeting the administrative requirements of the project office independently with minimum input and supervision based on GIZ rules and regulation and specific requirements from co-funding agencies
•   Supervision of the auxiliary staff in the project office
•   Making sure that financial and administrative requirements are met

Within this context,s/he fulfills the following tasks:

1) Coordination

•   Manage daily office operations
•   Organises and coordinates work mechanisms and the work of supporting staff
•   Facilitates information exchange between the project/program members, project partners in the Ghana and the sub region and other institutions
•   Accompanies the team leader and/or other project members to meetings and/or field mission, eventually abroad , whenever necessary

2) Administration

•   Responsible for all administrative and logistic arrangements of project activities (meetings, workshops etc)
•   Co-ordinate with GIZ-Country Officer for general administrative support (eg. processes requests and inquiries for general services)
•   Ensures the working of program computer software and hardware in liaison with IT experts form GIZ
•   Monitors availability of supplies / inventory and performs procurement-related activities up to the specified guideline amount
•   Is responsible for the filing system management as per GIZ standard

3) Finances and Accounting

•   Assists in the preparation ot the project budget
•   Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category)
•   Controls and supervise monthly accounting and financial planning
•   Is responsible for the management of financial administration, such as money withdrawal, recording of cash book, bank book, receipts preparation and regis¬tration
•   Reviews travel claims submitted by staff tor final approval
•   Signs money withdrawal forms lor several protects
•   Checks unplanned Cash Book and Bank Book

4) Other duties/additional tasks

•   Undertakes further job training related to his/her position and duties, if required
•   Special training programs shall be identified and selected Jointly with the GIZ Team Leader
•   Assists in and/or carry out other project related activities and other tasks as assigned

Qualification Required & Experience

•   Degree in Business Administration (at least BA or similar)

Professional Experience

•   At least 3 years of professional working experience in a simitar position
•   Broad management and administrative experience Previous GIZ experience is essential
•   In depth understanding of financial planning and accounting
•   Proficient with Office Software (Word. Excel. PowerPoint)
•   Good working knowledge of modem telecommunication systems (telephone, fax, e-mail, internet)
•   Fully conversant in English; Good command of French language is required to be able to communicate with project partners from the sub region; basic German is an asset

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant’s motivation by email to:

[email protected]

Closing Date: 10 December, 2012

Job Vacancy For Office Manager At Embassy of the Netherlands

Posted on: September 15th, 2014 by Ghana Jobs

{Embassy of the Netherlands,Ghana,Full-Time,GH,N/A,N/A,31 Oct-2014};

We are looking for an enthusiastic, proactive and ambitious colleague with eye for quality, who can support us in changing our relations with Ghana from Aid to Trade through efficient office management and representative skills.

SPECIFIC INFORMATION
The Office Manager works at the Embassy of the Netherlands in Accra in the Trade and Development Cooperation Department.

He/she provides logistic and clerical support for policy staff manages external relations between the Embassy and third parties and is accountable to the Deputy Head of Mission. He /she provides clerical support to the Netherlands Fellowship programme.

Qualification Required & Experience

•   Preferably minimum educational level of Higher National Diploma
•   Experience is preferred
•   Fluency in English and French, spoken and written

KNOWLEDGE AND SKILL REQUIREMENTS

•   Social and communication skills
•   Experience in Microsoft Word, Excel and Outlook
•   Experience with management of contact databases
•   Experience in office management (clerical, logistic and management support)
•   Knowledge of filing and documentation techniques
•   Experience in organisations similar to an Embassy
•   Skill in office handling of letters, reports, lists and policy documents
•   Skill in organisation and coordination of events

Location: Accra

How To Apply For The Job

Interested applicants could submit their application until Friday, 26th September, 2014 to

[email protected]

Closing Date: 26 September, 2014

Job Vacancy For Office Manager At Innovations for Poverty Action (IPA) – (Tamale)

Posted on: April 30th, 2014 by Ghana Jobs

{Innovations for Poverty Action (IPA),Tamale,Full-Time, GH,N/A, N/A,30 May-2014};

Innovations for Poverty Action (IPA) is a U.S. non-profit organization dedicated to creating, evaluating, and replicating innovative solutions to poverty and policy problems worldwide.  IPA specializes in using randomized impact evaluation to assess the effectiveness of development programs.

Job Summary

Innovations for Poverty Action, Ghana seeks an Office Manager to be based in its Tamale office. The Office Manager will report to the Senior Operations Manager and the Northern Regional Manager, and will manage and oversee the smooth running of the Tamale office.

In particular, the Office Manager will;

•   Receive visitors
•   Manage office safety and security;
•   Manage maintenance and repairs in the office
•   Manage the usage of the office vehicle;
•   Coordinate the procurement of office supplies;
•   Coordinate the payment of utilities and other repeat payments;
•   Manage petty cash in the office;
•   Arrange travel logistics for staff and visitors;
•   Review short term staff contracts;
•   Manage the HR database;
•   Manage the filing of employee records;
•   Coordinate onboarding of new staff;
•   Track employee contracts, contact information and work permit applications.
•   Update general policies and procedures for the Tamale office;
•   Track Tamale office expenses, and reconcile on a monthly basis;
•   Manage the usage of the office printer and prepare monthly print bills for projects;
•   Assist project teams with logistics related to trainings, workshops and other events;
•   Perform other work related duties that may be assigned

Qualification Required & Experience

It is required that candidates have;

•   A bachelors degree in Business Administration or its equivalent;
•   Strong computer skills including high proficiency in Word and Excel;
•   Demonstrated experience in office management;
•   Very high level of proficiency in English; strong oral and written communications skills;
•   Demonstrated ability to work successfully with diverse constituencies;
•   Knowledge of human resource management practices;
•   Good interpersonal relations;
•   Ability to  work efficiently, accurately and independently;
•   Ability to adjust to  changing deadlines;
•   Knowledge of Dagbani and experience living in Tamale is preferred;
•   Women are strongly encouraged to apply

Location: Tamale

How To Apply For The Job

Please submit the following by email to:-

[email protected]

Closing Date: 16 May, 2014

•   CV, including contact information
•   Cover letter/Letter of Intent
•   Three employment references
•   The subject line of the email should read; Accounts and Procurement Officer.

All documents should be submitted as attachments, and the file names should include the name of the applicant.

•   The documents may be submitted in MS Word or PDF format.
•   Applicants who are selected for an interview will be contacted by email or phone.

Note: Only shortlisted applicants will be contacted for an interview.

Job Vacancy For Office Manager (Female)

Posted on: March 24th, 2014 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,29 Apr-2014};

Office Manager (Female) wanted for immediate employment.

Job Summary

•   HND / Degree From A Reputable Institution
•   Must be female
•   Age: 20 To 35

Location: Accra

How To Apply For The Job

Interested candidates should call Phone No:

0203-630747

Closing Date: 21 April, 2014

Job Vacancy For Office Manager

Posted on: December 11th, 2013 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

We are a reputable Equity Holding Company currently into Finance, Hospitality, Logistics, Real Estates, Security Services, Advertising and Insurance

Duties & Responsibilities

•   Supervising the creation of new Employee Records in database and responsible for accurate input of staff details and information in compliance with the Group standards.
•   Review employment contracts for accuracy of classification, position and Information.
•   Consult with HR / Admin office of the various SBUs for vacancies and appropriate labour distribution.
•   Interprets collective agreements and analyse personnel employment to ensure employment contracts are issued in adherence to collective agreements, legislative requirements, and other Group policies and procedures.
•   Monitoring of staff leaves, off- days and excuse duties.
•   Supervise review of medical claims by staff.
•   Provide effective leadership to subordinates through the demonstration of a high sense of professionalism.
•   Requisite skill, care and profound integrity in the management of the company’s resources and administrating of duties.
•   Listen and resolve staff complaints and make personal contacts on staff members within the various business units.
•   Provide support services as directed by Admin / Business Support Manager.
•   Any other duties assigned by your supervisor

Qualification Required & Experience

•   Bachelor’s degree in business administration or related field or equivalent combination of education and experience.
•   Five years of responsible administrative support at a mid- managerial level. Three years of which should include leadership, management and/or supervisory experience.
•   Advanced knowledge of Microsoft Word, Excel, and PowerPoint and other applicable systems/software.
•   Excellent Understanding and knowledge of The Ghana Labour Act 651

Other Skills

•   Strong organizational and administrative skills
•   Oral and written communication skills of a high order
•   Thorough understanding of office administration
•   Ability to produce business correspondence, proofread for grammar, spelling and    punctuation with a high degree of accuracy
•   Experience with database support
•   Knowledge of records management systems
•   Ability to liaise effectively with a range of people, including VIPs and the business community
•   Ability to work as part of a team
•   Attention to detail and high level of accuracy
•   Time management skills

Location: Accra

How To Apply For The Job

Qualified applicants may apply by email with detailed curriculum vitae and cover letter to:

[email protected]

•   with the position (Office Manager) as the subject of the mail.

Closing Date: 15 December, 2013

Job Vacancy For Office Manager

Posted on: December 4th, 2013 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

Our client is reputable Global Energy /Power Company with offices in Accra. They are looking for dynamic individuals to take the following challenging and rewarding roles.

Position: Office Manager

Duties & Responsibilities

•   Perform a wide range of administrative and office support activities to facilitate the efficient operations.
•   Must have experience in accounting entries and preparation of basic accounts using an Accounting Software.

Qualification Required & Experience

•   Bachelor’s degree or HND in Accounting or Business Administration
•   Knowledge of principles and practices of basic office management
•   A professional qualification in accounting may be an advantage
•   Knowledge of an Accounting Software and MS Office Suite

The position comes with a good financial package and benefits

Location: Accra

How To Apply For The Job

Please email your CV and a cover letter in MS Word format to:-

[email protected]

The name of the file must bear the job title and your full name

Closing Date: 15 December, 2013

We are an equal opportunity employer

Job Vacancy For Office Manager

Posted on: November 21st, 2013 by Ghana Jobs

{Confidential,Accra,Full-Time, GH,N/A, N/A,31 Dec-2013};

A reputable company requires a Office Manager for immediate employment.

Location: Accra

How To Apply For The Job

Interested and qualified candidates should call the phone numbers below:

0242-288469  /  0302-682398

or email:-

[email protected]

Closing Date: 03 December, 2013

Job Vacancy For Office Manager At Development Alternatives Incorporated (DAI)

Posted on: November 8th, 2013 by Ghana Jobs

{Development Alternatives Incorporated (DAI),Accra,Full-Time, GH,N/A, N/A,30 Nov-2013};

DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamential social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter is some 60 countries.

Objectives of the Programme

The goal of Africa Lead II is to cultivate a cadre of agriculture leaders across the spectrum of agriculture and agribusiness stakeholders in Africa who will champion the cause of increased innovation in agriculture, greater agricultural productivity and greater food security

Qualification Required & Experience

•   Minimum Bachelor’s degree and two to three years experience of administrative and/or finance experience

General Requirement:

•   Excellent Communication Skills-both written and oral
•   Prior experience with donor funded programmes
•   Strong English skills a must and French preferred

Location: Accra

How To Apply For The Job

Please submit cover letter and curriculum vitaes to:-

[email protected]

Closing Date: 22 November, 2013

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