{Cape Coast Teaching Hospital,Ghana,Full-Time,GH,N/A,N/A,31 Jul-2015};

The Cape Coast Teaching Hospital is an agency of the Ministry of Health responsible for tertiary health care delivery, medical education and research.

Job Purpose:
To be responsible for the smooth running of the Secretariat of Cape Coast Teaching Hospital Board and to have an oversight responsibility for the effective running of the Structures of the Board at all levels.

Functions

•   Provide managerial and administrative support tu the Board,including planning and organising the activities of die Board.
•   In consultation with the Board Chairman and Chic!” Executive, prepares agendas for the Board meetings.
•   Maintain board of directors’ orientation packaging, including providing new board members with a copy of the by-laws and all policies.
•   Attend and record/transcribe all minutes of the. board meetings, including proofreading minutes and manage all logistics of board meetings as well as facilitate board communication.
•   Undertake any other responsibility assigned by the CEO

Duration of Contract
All the positions are for 4 years contract period subject to renewal upon satisfactory work and conduct.

NB: Interested persons who wish to apply for the positions must be on payroll of any of the agencies under the Ministry of Health

Qualification Required & Experience

The Person must be a Senior Health Personnel and have the following:

•   A BSc Degree in Administration, a Master’s Degree in Health Service Administration/Management or law will be an added advantage.
•   Eight (8) years’ working experience in the health sector.
•   Evidence of leadership and continuing professional development and training in Health management.
•   Experience in planning and implementation of operational and strategic action plans.
•   Excellent writing and verbal communication skills.

Location: Cape Coast

How To Apply For The Job

Applicants must submit four (4) set of applications together with supporting documents which must include the following

•   Academic and professional certificates,
•   Curriculum vitae,
•   Evidence of good standing with the relevant professional regulatory body (for applicants belonging to professional regulatory body,
•   Applicant’s  official and residential telephone numbers,
•   Email addresses and telephone numbers of three (3) referees,
•   Any relevant document applicant may consider important.

Applications must be forwarded to:

The Board Chairman
Cape Coast Teaching Hospital
P. O. Box CT 1363
Cape Coast

Closing Date: 15 July, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

A real estate firm is seeking to employ a Secretary for a Six(6) month contract.

Qualification Required & Experience

•   Diploma / HND in Secretary and Management Studies

Skills / Qualities

•   Diligent & firm with a high sense of integrity
•   Efficiency under little or no supervision
•   Computer, Outlock, PowerPoint & Excel

Location: Accra

How To Apply For The Job

Interested candidate should send CVs to:-

P.O.Box GP 18758,
Accra

or e-mail:-

propertyfieldsgh@yahoo.com

Closing Date: 23 June, 2015

{Equipment Parts and Services (Gh) Limited (E.P.S.),Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Equipment Parts and Services (Gh) Limited (E.P.S.), established in 2003, is a growing company that supplies construction and engineering consumables, spares parts to the process, construction, and mining industries in Ghana. Collaborating with global leading manufacturers, E.P.S. delivers high quality products, with advanced value adding technologies and technical support to its clients.

Summary

The Sales &Office Administrator plays a central and key role within EPS’s organization. This position is primarily responsible for sales order processes and the complete administration of the office.

Success in this position depends on superior organization and time management, as well as exceptional verbal and written communication skills. The ideal candidate for this position is a skilled specialist who completes tasks in creative and effective ways.

This position reports to the Branch manager/ Director, Admin & Marketing.

Major Responsibilities

Administrate entire sales order process including

•   Fulfill RFQ’s & RFP’s submitted by field Sales Executives/Engineers – issue detailed quotations and proposals
•   Acknowledge purchase orders and send welcome packets to customers
•   Prepare and process sales orders
•   Update and maintain delivery/shipment schedule
•   Coordinate shipments to customers
•   Coordinate delivery and installation with customers
•   Active management of deferred shipments
•   Communicate with Sales Engineers/Branch Manager regarding order and delivery status
•   Maintain current and accurate customer files and information
•   Month & Quarter-end reconciliation with accounting revenue – in cooperation with the Accountant
•   Act as a liaison between Customers, Sales Engineers/Executives and other departments within the organization to help ensure customer satisfaction
•   Perform other duties as required in collaboration with the Branch manager/ Director, Admin & Marketing

Office Administrator Duties

•   Maintain all office correspondence. Keep in touch with the Head Office.
•   Communicate on phone, email or fax with clients, vendors, employees and higher ups.
•   Schedule meetings, set appointments and take care of meeting details.
•   Supervise staff and make sure that they produce the minimum required output and work according to office rules.
•   Induct new employees, give them training, explain to new recruitments their job responsibilities and informs them about office rules.
•   Maintain the office building and other facilities in the organization.
•   Keep a list of electricians, mechanics, plumbers and masons to carry out repairs whenever there is a need.
•   Arrange for travel arrangements or hotel accommodation for visiting staff/principal.

Qualification Required & Experience

•   BSc/BA in Business Administration or equivalent is desirable
•   Minimum 3-5 years related experience

Qualifications

•   Must exhibit a high degree of professionalism
•   Must have a keen eye for details
•   Skillful at promoting ideas and interacting positively and with confidence
•   Ability to multitask, prioritise a variety of tasks and meet deadlines
•   Proven communication skills both orally and written in dealing with customers and internal colleagues
•   Customer focused individual who believes in ensuring promises are delivered upon and can foster a climate of trust and cooperation with colleagues and customers
•   Strong experience with PC based communications and analysis including Internet, E-mail, MS Office
•   Some accounting experience will be a plus

Location: Kumasi

How To Apply For The Job

Interested candidates must meet above requirements and forward an application letter and a detailed CV.

Attention: Lydia Email:

krayetech@engineer.com

Closing Date: 30 June, 2015

{Intermerc Ghana Limited,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Intermerc Ghana Limited is looking for qualified persons for its secretarial position.

Qualification Required & Experience

Applicants must meet the following qualification:

•   DBS / HND Secretaryship and Management studies
•   Must be computer literate
•   Ability to do research using electronic medis (internet)
•   Ability to work with minimum supervision
•   Minimum of 1 year for HND and 2 years for DBS of work experience
•   Aged between 22 and 26

Location: Accra

How To Apply For The Job

Interested applicants should forward their CVs to:-

info@intermercgh.com

Closing Date: 30 June, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Applicants are invited from suitably qualified and experienced persons to fill the exciting positions that have occurred in an upcoming proposed two (2) star hotel located at Obuasi in the Ashanti Region:- Secretary Admin

Qualification Required & Experience

•   Secretarial certificate / DBS (Secretaryship)
•   1 to 2 years in Secretarial position

Location: Obuasi, Ashanti Region

How To Apply For The Job

Suitably qualified and experienced applicants should submit their applications together wtih their CVs to:-

donksam55@gmail.com

The position being applied for must be clearly stated on the application.

Closing Date: 19 June, 2015

Duties and Responsibilities

•   Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Experts diary and schedule;
•   Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the  office;
•   Management of mail: create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature;
•   Undertake any other duty assigned by the superiors.

Qualification Required & Experience

•   Vocational Training/Diploma or equivalent in Secretarial work or Administration;
•   At least 6 years experience in a similar position;
•   Excellent command of computer applications: MS-Office (Windows, Word, Excel, Internet);
•   Document and database management skills;
•   Sense of confidentiality;
•   Excellent written and oral communication skills;
•   able to work under pressure in a multicultural environment;
•   organised and high sense of responsibility and relations;

Age

•   The officer should not be over 50 years old at the point of recruitment.

Language

•   Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A working knowledge of a third ECOWAS language  would be an advantage.

Annual Salary: USD 19,388 – USD 25,781

Location: Abuja, Nigeria

How To Apply For The Job

Applicants may use the application form to apply indicating the position(s) they are interested in.

Interested candidates should download the application form, fill it and send it together with their CV as an email attachment to the following email address:

applications@ecowas.int

Closing Date: 30 June, 2015

•   Applicants should indicate in the body of their forwarding mail, the title(s) of the position(s) they are applying for.
•   NB: PLEASE DO NOT ATTACH YOUR CERTIFICATES TO THE APPLICATION EMAIL.
•   ANY APPLICATION RECEIVED AFTER THE VACANCY CLOSING DATE WILL NOT BE CONSIDERED.
•   Applicants experiencing difficulties sending their application with a hotmail or windows live email account should forward their application via other mail providers such as Gmail, Yahoo, etc. Applicants may also call +2347034188920 for further information.
•   Applicants may also call +2347034188920 for further information. Please call this number from Monday to Friday between 9AM and 5PM (GMT+1).

{CARE International,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

CARE works in 87 countries around the world to support over 900 poverty-fighting development and emergency projects.

Our Mission
To serve individuals and families in the poorest communities in the world

Our Vision
We seek a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.

CARE International in Ghana is seeking a qualified candidate to fill the position of an Administrative Secretary / Receptionist.

JOB SUMMARY

The Secretary / Receptionist’s basic task is to manage the daily activities of the front desk and provide secretarial / administrative support to the Country Director, Assistant Country Director, Programme Coordinators and the programme support departments. The front desk is the first impression people have about every organization and as a result the following are critical.

•   Timeliness to work and presence at post;
•   Cleanliness / tidiness of the work station area and presence of available material that represents CARE’S work and approach;
•   Customer orientation and professionalism;

Key Responsibilities

•   Manage the front desk and provide reception and secretarial services
•   Receive and screen visitors appropriately;
•   Organize outgoing and incoming mails efficiently and ensure that incoming mails are distributed to individual staff members immediately;
•   Receive documents from various departments and items for dispatch weekly pouches to Atlanta and to the sub-office,
•   Manage the official Notice Board and display official communications and promotional information in an attractive manner;
•   Ensure proper circulation of information within the country  office including posting and maintaining shared information on the LAN and CARE Ghana website;
•   Organize and maintain the central filing system and ensure it is updated on a regular basis according to CARE procedures
•   Prepare, publish and maintain the CO’S calendar for major events such as key meetings, workshops, conferences, international programmes and expected international visitors
•   Receive and filter incoming mails, communications and visitors for the CD and ACD;
•   Assist the CD and ACD in the management of their time and set-up their appointments;
•   Preparation of letters and other communications and documentation for the CD and ACD.
•   Reconcile the utility bills and prepare the necessary cost distribution in a timely manner
•   Reconcile postage bills with coupons and ensure timely submission for payments
•   Receive and ensure dispatching of payments issued by finance department to service providers according to CARE Ghana’s procedures and return the appropriate documentation back to the finance department.
•   Receive goods with storekeeper and make the appropriate entries into the PAMODZI SOFTWARE and forward the relevant documents to the accounts department for payment;
•   Maintain and keep up-to-date the manual inventory register

Qualification Required & Experience

•   A minimum qualification of Diploma in Business Secretarial Discipline
•   First Degree in Secretaryship / Business Administration will be an added advantage
•   Minimum 3 years experience in a secretarial field or similar position.
•   Excellent written and oral communication skills;
•   Ability to multitask and work within deadlines;
•   Proficient in use of Microsoft applications, including Word, Excel, and outlook (or similar software);
•   Basic analytical and statistical skills;
•   Excellent communication in English (both verbal and written fluency required),
•   Strong customer service of focus and ability to work well with people from varied backgrounds and cultures at all levels in the organization.
•   Excellent planning, organizational and time management skills.
•   Strong team player.

Location: Accra

How To Apply For The Job

Interested candidates should submit their applications and detailed CVs to the HR Officer, CARE International in Ghana or electronically to:-

hr.ghana@co.care.org

PLEASE INDICATE CLEARLY IN THE SUBJECT LINE THE POSITION YOU ARE APPLYING FOR.

Closing Date: 23 June, 2015

OUR DIVERSITY IS OUR STRENGTH; WE ENCOURAGE PEOPLE FROM ALL BACKGROUNDS AND EXPERIENCES, PARTICULARLY WOMEN, TO APPLY

{Iran Clinic,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Due to expansion, addition of new departments and modern equipment, Iran Clinic is looking for the following professisonal:- Secretary

Qualification Required & Experience

•   Must be computer literate with fast typing skill

Location: Accra

How To Apply For The Job

Interested applicant may submit their application together with their curriculum vitae (CV) at the front desk of Medical Director office.

Call 0302-222402 For Direction

To our office location:-

Iran Clinic
Near The Circle Overhead
Bridge, Adabraka Accra

Closing Date: 30 June, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

Job Summary

•   Maintaining office, schedule and plan  daily activities
•   Planning and preparing proposals for execution
•   Managing customer account and other accounts
•   Dealing with customers on a daily basis and resolving issues
•   Chase and manage debt of customers

Qualification Required & Experience

•   Must have office and administrative skill
•   Must have excellent communication skill
•   Must have great customer relation skill
•   Must great organisation and planning

Please note: applicants must be at least 30 yrs of age and live close to achimota . Do not apply if you do not meet these requirements

Location: Achimota, Accra

How To Apply For The Job

Please send Cv to the email address provided. Shortlisted applicant will be contacted within a month or next 30 days

parts@interpartsexpress.com

Closing Date: 02 July, 2015

{Confidential,Ghana,Full-Time,GH,N/A,N/A,30 Jun-2015};

A reputable construction Company needs the services of an Administrative Secretary for its office at Ajdiringanor a suburb of Accra.

Job Summary

•   Will report directly to immediate supervisor
•   Will correspond with stakeholders
•   Keep proper records in the office
•   Make appointments with stakeholders
•   Will run errands on behalf of the supervisor
•   Carry out any similar tasks

Qualification Required & Experience

The applicant must have;

•   A Degree or Diploma in Administration/ Secretaryship
•   Must have a minimum of four (4) years experience
•   Should be computer literate
•   Should have good communication skills
•   Must be able to work under pressure

Location: Accra

How To Apply For The Job

All qualified applicants should send their CVs to:-

recruitmentcgcgh@gmail.com

Closing Date: 02 July, 2015