{Koforidua Polytechnic,Koforidua,Full-Time, GH,Masters Degree, N/A,16 Feb-2016};

Qualification Required & Experience

The suitable candidate must have the following qualities:

•   A minimum of Master’s Degree in Procurement Management. A Professional Qualification in Procurement would be an added advantage
•   Must have at least ten (10) years post-qualification experience in a senior management position in the field of Procurement in tertiary education, industry, or any relevant public service

OR

•   Must have served as a Senior Assistant Procurement Officer for at least four (4) years in a tertiary institution
•   Candidates shall be required to produce a write-up on work done at current grade, based on work output, for two External Assessors evaluation
•   Candidates must show clear evidence of ability to hold schedule (s) without supervision and
•   Must be computer literate

Location: Koforidua

How To Apply For The Job

Interested applicants should collect Application Forms from the Human Resource Department and return them by the close of business to:

The Registrar
Koforidua Polytechnic
P. O. Box KF 981
Koforidua

Alternatively, applicants may download Application Forms from the Polytechnic’s website (www.koforiduapoly.edu.gh)

Closing Date: 16 February, 2016

{Judicial Service of Ghana,Accra,Full-Time, GH, Masters Degree, 5 years,15 Jan-2016};

The Judicial Service of Ghana invites applications from suitably qualified persons for the position of Director, Procurement

Main Duties/Responsibilities:

The Director of Procurement shall be responsible for undertaking and co- ordinating all detailed procurement activities within the Procurement Directorate. This shall include:

•   Receive procurement requests from originating officers, checking that the proposed procurement is within the approved procurement plan, and that budgeted funds are available prior to commencement of procurement processes.
•   Ensure that funds have been properly committed prior to issue of any contract or Purchase Order.     ‘
•   Co-ordinate the preparation of specifications, terms of reference, bills of quantities, drawings, short-lists or advertisements and prequalification, tender or request for quotation documents.
•   Submission of documentation for review and approval by the Tender
•   Committee prior to issue where so required by the Tender Committee.
•   Arrange the publication of advertisements and notices of contract award.
•   Co-ordinate the process of opening of tenders and quotations and ensuring the preparation of formal records of tender or quotation opening in accordance with Section 56 of the Act.
•   Participate in evaluation activities of the Evaluation Panel and assist in preparation of formal Evaluation Reports.
•   Prepare submissions for approval of award of contracts by the appropriate authority in accordance with the threshold values established the Procurement Act.
•   Maintain and update the database of suppliers, contractors and consultants.
•   Participate in negotiations with consultants or other tenderers where expressly permitted in the Act or the Regulations.
•   Prepare notification of awards and contracts.
•   Prepare contract documents and Purchase Orders, in line with the award decision.
•   Prepare and issue tender rejection and tenderer debriefing letters.
•   Prepare contract variations and modifications.
•   Assist in the inspection and acceptance of goods, works and services, and where necessary, use a member of the user department in conducting technical inspection.
•   Maintain procurement records in accordance with Section 28 of the Act, and with the Regulations.
•   Ensure the efficient and effective administration of the Procurement Directorate.
•   Overall supervisory responsibility for all staff of the Directorate.
•   Ensure efficient management of all office equipment and other assets of the Directorate.
•   Assign duties and appraise the performance of staff in the Directorate

Qualification Required & Experience

•   Masters Degree in Procurement Management.
•   Membership of Chartered Institute of Purchasing and Supply (MCIPS)
•   Minimum of 5 years post qualification experience

Essential Skills Required

•   Leadership and managerial skills
•   Good interpersonal and communication skills
•   Negotiation skills
•   Computer Literate in MS Word, MS Excel, PowerPoint and Access

Location: Accra

How To Apply For The Job

Qualified applicants should forward their applications, CVs and the names of two referees not later than two (2) weeks of 1st publication for the attention of:

The Judicial Secretary,
Judicial Service of Ghana,
Supreme Court Administration Block,
High Street, Accra;

or

via email: webmaster@judicial.gov.gh

Closing Date: 15 January, 2016

{Judicial Service of Ghana,Accra,Full-Time, GH, Masters Degree, 5 years,15 Jan-2016};

The Judicial Service of Ghana invites applications from suitably qualified persons for the position of Director, Logistics & Transport. The- Director, Logistics and Transport, manages the activities of the Logistics Directorate regarding efficient receipt, storage, maintenance and issue of all materials, equipment. etc. stored in the warehouse and associated areas.

Main Duties/Responsibilities:

•   Forecasting and planning
•   Ensure the maintenance of up-to-date stock levels of materials, equipment and consumables that are regularly used and preparation of budget for future requirements approvals for payment action on received items
•   Preparation of logistics budgeted plans
•   Performance management and appraisal
•   Ensure employee safety in the material handling process in the warehouse
•   Ensure security of stock items
•   Ensure efficient and effective issuance of items to various courts, departments and units
•   Give periodic advice to Management on Logistics and Transport issues
•   Liaise with procurement for the efficient purchase of stock items
•   Preparing and keeping assets register
•   Fleet management and custodian of all vehicle records
•   Ensure Driver and Vehicle safety at all times
•   Efficient management of all stock items that the Judicial Service procures
•   Ensure the efficient and effective administration of the Logistics and Transport Unit
•   Overall supervisory responsibilities for all staff of the Directorate.
•   Ensure efficient management of all office equipment and other assets of the Directorate.     .
•   Assign duties and appraise the performance of the Deputy Director.
•   Perform any other functions assigned by the Judicial Secretary

Qualification Required & Experience

•   Masters Degree in Supply Chain Management
•   Membership of MCISM/MCIPS or’ its equivalent
•   Minimum of 5 years post qualification experience

Essential Skills Required

•   Leadership and managerial skills
•   Good interpersonal and communication skills
•   Negotiation skills
•   Computer literate in MS Word, MS Excel, PowerPoint and Access

Location: Accra

How To Apply For The Job

Qualified applicants should forward their applications, CVs and the names of two referees not later than two (2) weeks of 1st publication for the attention of:

The Judicial Secretary,
Judicial Service of Ghana,
Supreme Court Administration Block,
High Street, Accra;

or

via email: webmaster@judicial.gov.gh

Closing Date: 15 January, 2016

{Telecentre Hotel,Accra,Full-Time, GH,Bachelors Degree, N/A,15 Dec-2015};

Job Summary:

•   Search for the highest quality merchandise at the lowest possible purchase cost.
•   Secure (3-5) manufacturers for each product at varying costs and qualities
•   Survey competitors prices and products on a quarterly basis
•   Produce quick and accurate quotations to clients’ inquiries,
•   Manage the purchasing and inventory activities of the company
•   Estimate price and product availability, inventory usage, control & develop policies & procedures.
•   Direct & coordinate the procurement goods, supplies & services essential to the supplies operations.
•   Support sales team in getting new clients & generate business.
•   Contribute in identifying trading & sales strategy for supplies products.

Purchasing Responsibilities

•   Forecast procurement needs
•   Build and develop relationships with key manufacturers/suppliers and customers in the hospitality industry
•   Secure (3-5) manufacturers for each product at varying costs and qualities.
•   Obtain best import and agency terms with our manufacturers/suppliers
•   Obtain best credit facilities, terms of payments and profit margins with our manufacturers/suppliers.
•   Obtain best credit facilities and terms of payments with our banks.
•   Closely wash and monitor our competitors’ prices and product list.
•   Performs a market survey on our competitors’ prices, discount rates and products every quarter.
•   Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers.
•   Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
•   Maintain procurement files in orderly fashion and updated by the day.
•   Training purchasing Clerks.
•   Providing prices lists and product knowledge materials to Sales team.
•   Supervise inventory taking of goods.
•   Discuss defective or unacceptable delivered goods with clients, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
•   Manage vendor relationships and assist in building effective partnerships with suppliers.
•   Initiate and design department policies & procedures in developing and implementing purchasing strategies for products.
•   Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
•   Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of hotel supplies products.
•   Structuring product contracts.
•   Studying sales records and inventory levels.

Skills

Evaluation Criteria

•   Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels.
•   Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills and ability to meet deadlines.
•   Results-oriented team player with a high level of integrity and customer focus.

Qualification Required & Experience

Required Educational Level

•   Bachelor’s Degree in Business (logistics, accounting, finance)

Professional Knowledge:

•   Strong analytical and negotiation skills.
•   Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files.
•   Knowledge of computerized purchasing and inventory systems.

Special Knowledge:
– Excellent command of English language and Excellent Knowledge in MS Office Tools (Word and Excel).

Skills & Abilities:

•   Teamwork
•   Strong Follow-up abilities
•   Excellent Communication skills
•   Planning, organizing
•   Coordination
•   Strong Follow-up abilities

Personal Characteristics:

•   Hard working, Dedication & career oriented
•   Excellent Interpersonal Skills
•   Persistence and Challenging
•   Willingness to work in mixed work environment
•   General appearance should be presentable

Location: Accra

How To Apply For The Job

Applicants should send a copy of their CV to:-

telecentrehotel@yahoo.com

Or For inquiries, call:-

0207-598443 / 0241-052338 / 0322-125040

Closing Date: 15 December, 2015

{Abidjan-Lagos Corridor Organization (ALCO),Cotonou-BENIN,Full-Time, GH,Degree,5 years,22 Dec-2015};

Job title: Procurement Specialist
Supervision: ALCO Administrative and Financial Manager
Contract duration: Two (02) years, renewable
Job start date: February 1, 2016
Work place: Cotonou (BENIN)

Background and Justification

•   The Abidjan-Lagos Corridor Organization (ALCO) is sub regional intergovernmental organization which was established in 2002 with the mission of reducing HIV impact on interregional trade in West Africa. In fact, in view of the increase of migrations on main roads and fostering economic growth, the Heads of States of member countries namely the Ivory Coast, Ghana, Togo, Benin and Nigeria put in place this organization to facilitate road transit and transport as well as the development and implementation of a sub regional HIV/AIDS response.

•   During its first ten (10) years of service provision, ALCO largely contributed to the improvement of border posts environment and hospital infrastructures from Abidjan to Lagos, STIS and AIDS treatment, as well as the reduction of travelers’ transit time.

•   Within the framework of the New Funding Mechanism, the Global Fund (GF)grant allocated to ALCO took new directions. This grant focuses on a gradual transition of HIV prevention services to national programs and a reposition of interventions toward strengthening community system as well as the defense of human rights. The grant covers the period from 2016 to 2018.

•   Aware of the challenges in the framework of the implementation of this grant, ALCO undertook actions in order to efficiently manage the resources which will be made available in the framework of this funding. To this effect, ALCO is recruiting a Procurement Specialist who will be based at ALCO’s headquarters in Cotonou/Benin

Description of duties

Under the supervision of the Administrative and Financial Manager, the Procurement Specialist will work in close collaboration with ALCO’s Experts (Health, logistics, Monitoring Evaluation, finance etc.)

He will be particularly carry out the following duties:

•   Develop the specifications of contracts to be awarded in the framework of GF project
•   Participate in the whole procurement process from the opening of tenders to the conclusion of contracts
•   Monitor the implementation of contracts;
•   Develop appropriate supply procedures according to the standards of Global Fund, the World Bank, and other potential partners
•   Update procurement plans;
•   Ensure proper receipt of goods and monthly reports;
•   Inspect and submit to the Executive Secretary (for approval) performance contracts and contracts award letters
•   Supervise and coordinate the preparation of periodic reports related to procurement
•   Check and submit for the approval of the Executive Secretary bids opening reports as well as offers analysis reports;
•   Prepare resupply requests; and both national and international calls for tenders. Ensure deadlines of various steps of the call for tenders. Create tenders evaluation committees. Participate in the evaluations of tenders and draft reports accordingly.
•   Develop in collaboration with concerned colleagues the terms of reference for experts in short terms, and prepare contracts to be submitted to the ES appreciation
•   Ensure that all procurement related documentations are available and comply with the requirements of GF and development partners;
•   Draft required contracts and reports for the approval of the ES; assess the performance of suppliers and intermediate procurement partners.
•   Must have good communication and drafting skills.
•   Must have good control of ALCO working languages (English and French) and excellent computer skills

Qualification Required & Experience

Required profile and competence

•   Must hold a graduate degree in Management, Business Law or any other related field of education
•   Must have additional training in Procurement
•   Must have proven five (05) years professional experience in a similar post ;
•   Must have at least 3 years experience in a project funded by a partner in development; prior experience in a management unit of Global Fund is an asset
•   Must have very good computer skills (Word, Excel, PowerPoint, etc.)
•   Must have good drafting and communication skills
•   Must have excellent French skills and good command of English
•   Must be a national of one of the five countries of the Abidjan-Lagos Corridor
•   Must be able to work under pressure and have team spirit and initiative.
•   Must be able to establish and maintain effective working relationships with colleagues

Location: Cotonou (BENIN)

How To Apply For The Job

Interested candidates should send a Curriculum Vitae, a letter of motivation, a copy of their degrees, three professional references and their expected salary range to:-

ci.recruitment@deloitte.com

Closing Date: 22 December, 2015

Only preselected candidates will be contacted

{British Council,Accra,Full-Time, GH, Bachelors Degree, 5 years,13 Nov-2015};

An international organisation for educational opportunities and cultural relations for the emerging youth and society is seeking to recruit Resources Manager. The shortlisted candidate will be responsible for managing the Council’s resources and premises in ensuring the efficient and effective management of its resources and to effectively provide administrative support to UK appointed staff.

Key Responsibilities

Managing Procurement

•   To manage & support all overhead procurement exercises in country including approved supplier list (ASL) development, supplier relations, compliance and service delivery, and advisory support to programme staff making procurements. Ensures efficient cost control and quality
•   Manage supplier negotiations to ensure best deal for the organisation in terms of quality, price and service

Facilities and Asset Management

•   Maintain a prioritised and up to date facilities and asset task list at all times to ensure that properties and assets meet standards for safety, security and energy and environmental impact.

Budget Monitoring and Management

•   To manage the Resources and Premises budget for the office (Premises and office budget)

Contract Management

•   To oversee the provision of professional, cost-effective, quality contracted services for maintenance, security and catering to provide a comfortable, healthy and safe working environment for all staff and visitors to the building. To manage specific projects and initiatives as required

Qualification Required & Experience

•   A Bachelor’s degree in Estates Management / Procurement qualification from a recognised University
•   Minimum of 5 years in Estates Management / Procurement Management at Management level
•   Experience in contract and facilities management
•   Experience in tendering and procurement and applying tendering process (competitive and single source) to win business, procurement of goods, services, internal / external resources to support project delivery.

Location: Accra

How To Apply For The Job

Interested and qualified applicants are to submit their cover letter and detailed to:-

cvs@axishcl.com

Closing Date: 13 November, 2015

{Palladium Group,Brong Ahafo Region,Full-Time, GH,Bachelors Degree / HND, 10 years,11 Sep-2015};

The Palladium Group develops and delivers innovative, locally relevant, evidence based solutions to improve the health and well being of people around the world. Since 1971,we have assisted governmental and non-governments agencies foundations, and the private sector designing implementing and evaluating programmes in HIV, reproductive health, population and family planning, maternal and child health, infection diseases,and gender.The Palladium Group possesses deep expertise in policy and advocacy, research and strategic information, health market and private sector engagement, modelling and economic analysis, patient, monitoring and management, Health Management Information Systems, strategic consulting, and programme management.

The Palladium Group with funding from DFID request for application from qualified individuals to fill vacant position on the Ghana Adolescent Reproductive Health (GHARH) Project.

Position Summary:

The Procurement Manager (PrM) will be responsible for coordination and tectinical oversight of the full procurement process for the outreach, the preparation of the invitation for Bids for Works (IFB) documentation, selection of the works contractors (and negotiating and ensuring contracts are agreed with each of them). It is envisaged that the procurement take the form of a single stage tender process, subdivided into 6 lots.

Key Responsibilities:

This is a full-time position for a fixed term of 3 months. The position holder will report directly to the GHARH Team Leader with close coordination with the Project Engineer, the Project Manager and the Finance & Administration Manager

•   Design and develop IFB documents working closely with the Engineer to define the schedule of conditions. The IFB will include instructions to bidders, form of general and specific conditions of contract, form of BOQs and schedule of work, due diligence questionnaire, defects liability form and all other required forms.     .
•   Design and administer the IFB process, ensuring the market and individual bidders are sufficiently informed to ensure receipt of an adequa high quality bids.
•   Review and evaluate specifications for issuing and awarding bids alongside other members of the GHARH team.
•   Ensure contracts with works contractors contain adequate controls. including for the Engineer and Project Manager to inspect the works periodically.
•   Take responsibility for receiving, documenting and managing all bid submissions and associated documentation.
•   Prepare, review and track reporting in relation to management of suppliers, in liaison with the Project Manager.
•   Maintain regular communication with the senior management team providing relevant and timely
•   procurement information for planning and decision-making purposes.
•   With the Project Manager and Project Engineer, ensure required follow up on works execution are carried out as per schedule and reported to Senior Management.

Period of Engagement: 3 months with a possibility to extend depending on the exigencies of the renovation project.

Qualification Required & Experience

•   University Bachelor’s degree in a related field procurement and supplies management  from a top-tier university.
•   At least 10 years’ experience working in procurement of major construction works .
•   Demonstrated ability to effectively lead formal strategic sourcing efforts related to construction services with high quality results.
•   Thorough understanding of contractual agreements and the ability to read and interpret complex Scope of Works documents including drawings, specifications, etc.
•   Experience of initiating local purchase orders for the procurement of required materials
•   Proficiency in sourcing, negotiating and securing supplier agreements.
•   Ability to analyse financial data and clearly document, interpret, and communicate findings.
•   Ability to work independently and under pressure within tight deadlines.
•   Strong ability to effectively manage in a matrix organisational structure working with multiple clients.
•   Strong results orientation and commitment to accountability and value for money.
•   Strong personal qualities, including integrity, commitment to excellence, equality, openness, inclusiveness, and collegiality.
•   Excellent written and spoken English is a must; local languages are an advantage
•   Strong numeracy and commercial acumen.
•   Excellent communication/interpersonal, organisation/time management and problem solving skills.
•   Proficiency in Microsoft Office suite of programmes.
•   Ability to handle and prioritise multiple tasks while maintaining attention to detail

Location: Brong Ahafo Region

How To Apply For The Job

Send your applications and CV by email to:

gharhproject@gmail.com

or address it to:

The Human Resources & Administrative Officer
The Palladium Group (GHARH Project)
National Population Council
 P. O. Box M666, Ministries – Accra

Closing Date: 11 September, 2015

{Keegan Resources Ghana Ltd,Ghana,Full-Time,GH,N/A,N/A,20 Sep-2015};

This is a challenging and professionally rewarding opportunity that will allow the successful candidate to demonstrate his/her abilities.

Position: GOODS DISPATCH CLERK

Key Responsibilities:

•   Vet all stores requisitions before issuing of items;
•   Issue stock items to end users by following stock issuing procedures;
•   Accurately record issued stock against requested quantities;
•   Ensure accurate and up to date filing of stock issued;
•   Report any quality or discrepancy issues immediately to the Stores Controller;
•   Maintain and publish operational reports for review;
•   Perform and other duties that may be assigned by your superior officers.

Qualification Required & Experience

•   HND or equivalent qualification in Supply Chain and Logistics;
•   A part qualification from the Chartered Institute of Purchasing & Supply will be an advantage;
•   Minimum of three (3) years post qualification work experience in a similar position in the Mining industry;
•   Proficiency in Microsoft Office Suites and related applications;
•   A valid Ghanaian driver’s license will be advantageous;
•   Well developed oral and written communication skills (i.e. English and Twi);
•   Cooperation and compliance with instructions;
•   Result-­?oriented;
•   High level of integrity and honesty.

Location: Esaase

How To Apply For The Job

When applying, please follow the guidelines below to maximise the success of your application:

•   Include an introductory paragraph in your covering letter explaining why you believe you are suited to the role you are applying for
•   Limit your CV to 4 pages
•   Your CV must include demographic detail, qualifications, work experience and a minimum of two referees
•   List your most recent positions first
•   Include copies of relevant, original certificates and academic records

Applications, together with detailed curriculum vitae and proof of qualifications, should be submitted by the deadline date to:

Unit Manager – HR Administration,
Keegan Resources (Ghana) Ltd.
No. 4, Sir ArkuKorsah Road,
Airport Residential Area,
P. O. Box CT 6153,
Accra-Ghana.

Or email:

applicants@asanko.com

Please put the job title you are applying for in the email subject line.

Closing Date: 24 August, 2015

{ACDI/VOCA,Ghana,Full-Time,GH,N/A,N/A,20 Sep-2015};

Since 1963 and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society. ACDI/VOCA currently has approximately 60 projects in 30 countries and total revenues of $173 million.

Job Summary

ACDI/ VOCA, a nonprofit international development organization based in Washington, DC, is seeking candidates for regional positions throughout West Africa. All candidates must be fluent in French and English.
We are currently seeking a Procurement & Commodity Management Specialist to provide technical assistance to headquarters and field offices and backstop all food aid commodity management issues. The Procurement & Commodity Management Specialist will report to HQ; location TBD.

Key Responsibilities:

•   Work closely with project teams during start-up to prioritize procurement and commodity requirements and develop procurement strategy and management plan.
•   Support COPs In conducting meetings With donor commodity team to discuss operational approaches.
•   Collaborate with Finance and Project Management teams to ensure all procurement systems are in place within 30 days from award.
•   Routinely visit projects and provide virtual support to project staff In local and regional procurement efforts and commodity management.
•   Assist project teams in managing local and/or regional procurement of commodities including the use of vouchers in emergency or development food aid programs.
•   Review monthly commodity status and inventory valuation reports for food aid programs.
•   Assist In the design of local and regional procurement strategies including the use of vouchers for emergency or development too aid program proposals.
•   Contribute to new ACDI/VOCA strategies related to commodity management and local and regional procurement.

Qualification Required & Experience

•   Minimum of five years’ experience in USAID/ international development procurement with specific experience in commodity management.
•   Experience in procuring commodities locally regionally in a donor-funded food aid program or private sector commodity procurement such as commercial grain trade.
•   Must be fluent in English and French
•   Master’s degree required in international development, agriculture, finance, economics or other related field preferred.
•   Experience with multi-media applications, Power Point, Excel and other Microsoft programs.
•   Demonstrated excellence in oral, written and reading comprehension.

Location: Accra

How To Apply For The Job

Please apply by sending a CV in english to:-

Regional@joinav.org with Procurement and Commodity Management Specialist in the Subject line.

Closing Date: 06 September, 2015

No phone calls please. Only finalists contacted

Women are encouraged to apply. EOE

{GIZ,Ghana,Full-Time,GH,N/A,N/A,30 Aug-2015};

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Govemment in achieving its objectives in tne field of intemational cooperation for sustainable development. GIZ offers customised solutions to complex challenges. We offer demand-driven, tailor-made and effective services for sustainable development in more man 130 countries worldwide.

Job Summary

Main Duties and Responsibilities
The procurement officer is responsible for

•   purchasing materials and equipment for the GIZA office and GIZ-assisted projects/programmes in accordance with GIZ rules and conditions
•   release of cargoes
•   customs declarations
•   vehicle registration
•   informing projects and programmes on time about the status of procurement and customs matters, particularly in the event of delays
•   coordinating effectively with colleagues in the administrative division and with procurement officers at Head Office

Tasks
Purchasing, procurement
The procurement officer (shall be responsible for the goods above 20,000 Euros)

•   procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations
•   Communicate with Head Office for approvals
•   updates the database of suppliers and conducts regular market search for alternatives
•   enters and maintains data relevant for procurement and tenders in Prosoft
•   accepts goods, inspects delivery and ensures that the receipt is documented and goods received checked appropriately
•   checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
•   arranges for the safe transfer of goods to their destination (arranges and coordinates the safe transhipment of deliveries to the requesting project and ensures written confirmation of delivery)
•   Encodes required information into the PROSOFT Database (SAP)

Contracts for Short-Term Consultants/ Appraiser/Local Subsidies/Financing Agreements
The procurement officer

•   establishes contracts and issues invitations to tender in accordance with GIZ regulations
•   enters and maintains data relevant for contracts and tenders in Cosoft
•   ensures action being taken on incoming requests
•   checks that all necessary information is filled in or attached to said service request
•   processes complaints
•   documents and files every order properly, also in DMS
•   ensures that the principal adviser and the contractor each have a copy of the contract and keeps one in the contract files
•   monitors status of contract implementation and reports submission for subsequent payment
•   ensures complete flies and updates lists of national consultant 0/s

Customs declarations
The procurement officer (shall work closely with colleague, procurement officer)

•   prepares and submits all necessary papers for duty-free import of goods
•   monitors and controls deliveries by ship (monitors shipment arrival and requests for advance copies of shipping documents from suppliers)
•   monitors release of goods and further processing
•   organises and coordinates the collection of goods
•   enters information’ in the customs declaration database, prepares statistics if needed

Vehicle registration
The procurement officer (Assist and relief colleague procurement officer with the following)

•   organises initial registration, tax and insurance for project vehicles
•   forwards registration and insurance papers to the responsible project/programme staff documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
•   notifies responsible project or programme staff of the need for initial registration and insurance, and assists Item in gathering the documents required, if necessary
•   processes accident insurance claims against local and German insurance companies in cooperation with Head Office
•   ensures filing of complete and original vehicle documents at GIZ Country Office and copies sent to the projects
•   handles vehicle logs, fuel consumption Check, documentation of vehicle condition, repairs, technical details.

Administrative services
The procurement officer

•   informs GIZ staff in the country in question about customs issues relating to private goods and registration and insurance of private cars
•   informs and assists GIZ staff as regards to outward journeys as part of the GIZ office’s’ service package

General tasks
The procurement officer (shall work closely with colleague, procurement officer)

•   uses external service providers to complete customs declarations procedures and vehicle registrations and supervises them
•   organises distribution of office funds and other office supplies
•   monitors the setting up and handling of vehicle logs
•   summarises reports by drivers on the condition of vehicles
•   checks the fuel consumption of the cars and the generator

Other duties additional tasks
The procurement officer

•   performs other duties and tasks at the request of the direct superior and of management
•   Undertakes further job training related to his/her position and duties if required. If required Specific training needs shall be identified and appropriate programmes will be selected jointly with the Deputy Country Director, Administration
•   advises projects and procurement officers especially regarding complex procurement cases
•   deputizes for the Head of Procurement during her absences.

Qualification Required & Experience

•   HND purchasing and Supply
•   At least 5 years’ professional experience in a comparable position
•   Excellent knowledge of the procedure of procurement of goods and services
•   Conversant with Public Procurement Act 663

Other knowledge, additional competences

•   very good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
•   very good knowledge of the English language, a knowledge of German is an add advantage
•   finely tuned organisational skills and ability to work on one’s own initiative
•   team player
•   ability to work under stress
•   very good communication skills
•   very good negotiation skills
•   broad intercultural understanding

Location: Accra

How To Apply For The Job

•   Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one-page letter addressing the applicant’s motivation by email to:-

hr-ghana@giz.de

Closing Date: 29 July, 2015

•   Kindly note that only short-listed applicants  would be contacted.
•   If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful.
•   advises GIZ expatriate staff on housing issues, rental agreements, generator policy, reimbursement of security cost